Enterprise Resource Planning Solution

2026-11-03

2 . 1 System Configuration 2 . 1 . 1 The County ’ s Project Team shall designate appropriate County personnel to gather and provide information to Contractor as necessary for Contractor to configure the system . 2 . 1 . 2 Unless agreed upon otherwise in writing , configuration of the Contractor ’ s ERP System is to be completed by Contractor , with guidance provided by designated County personnel as necessary . Configuration shall include , but not be limited to : 2 . 1 . 2 . 1 Creating / migrating all general ledger accounts ; 2 . 1 . 2 . 2 Creating / migrating all positions and personnel records ; 2 . 1 . 2 . 3 Creating / migrating all fixed asset records ; 2 . 1 . 2 . 4 Migrating and / or populating all existing financial , position , personnel and fixed asset data from the current ERP System with any necessary or agreed upon format conversions ; 2 . 1 . 2 . 5 Setting - up initial users , user groups and user group permissions ; and 2 . 1 . 2 . 6 Adding and configuring all configurable settings including , but not limited to forms , defaults , pick lists , etc . 2 . 1 . 3 Contractor shall configure entire system to a Go - Live ready state . 2 . 2 Report and Form Customization 2 . 2 . 1 Prior to Go - Live , Contractor shall ensure that all the materials presented in Attachment C – County Reports and Documents can be generated by the system to a reasonable facsimile in terms of content and layout which shall be determined at the sole discretion of the County . 2 . 2 . 2 If any customizations are required to any default reports available within the ERP System in order to generate the materials presented in Attachment C – County Reports and Documents , Contractor shall perform all necessary customizations at no additional cost . 2 . 2 . 3 If any customizations to Contractor ’ s report generating engine are performed by Contractor to generate the materials presented in Attachment C – County Reports and Documents , Contractor shall ensure that the ability to generate these reports and documents with any customizations is carried over to , and incorporated in , any future updates and upgrades to the system by Contractor at no additional cost to the County . 2 . 3 Training 2 . 3 . 1 Prior to training , Contractor shall set - up a fully functional test environment populated with data migrated / converted from the County ’ s existing ERP System . This will ensure end - users train with real data they are familiar with and will help them identify any potential conversion issues for Contractor to resolve . 2 . 3 . 2 Contractor shall provide training on all aspects of the system to County end users in accordance with the training plan laid out in Contractor ’ s proposal unless otherwise agreed to in writing . 2 . 3 . 3 Contractor ’ s ERP Solution shall have on - line help reference documents providing users with guidance in performing common functions and tasks .

MITN

2026-05-14