Equipment Maintenance Contract for four ( 4 ) Incucyte Live Cell Image Systems

2026-11-03

** 4 / 28 / 2026 : AMENDMENT 0001 COMBINED SYNOPSIS / SOLICITATION HAS BEEN UPDATED TO INCLUDE ADDITIONAL FAR RFO CLAUSE . COMBINED SYNOPSSOLICITATION IS / ( NON - COMPETITIVE ) Title : Equipment Maintenance Contract for four ( 4 ) Incucyte Live Cell Image Systems ( i .) This is a combined synopsis / solicitation for commercial products or commercial services prepared in accordance with part 12 . This announcement constitutes the only solicitation . Offers are being requested , and a separate written solicitation will not be issued . Solicitation number 75N98026Q00046 - RFQ is issued as a request for quotation ( RFQ ) for Equipment Maintenance Contract for four ( 4 ) Incucyte Live Cell Image Systems . This acquisition is not set - aside for small business concerns . This solicitation incorporates provisions and clauses by reference . The full text of provisions and clauses may be accessed electronically athttps :// www . acquisition . gov / far - overhaul / far - part - deviation - guide / far - overhaul - part - 52 . The Defense Priorities and Allocations System ( DPAS ) are not applicable to this requirement . THIS IS A NON - COMPETITIVE ( NOTICE OF INTENT ) COMBINED SYNOPSIS SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL AND OPEN COMPETITION ( INCLUDING BRAND - NAME ). The National Institute of Health ( NIH ), on behalf of the National Cancer Institute ( NCI ), intends to negotiate and award a firm - fixed - price purchase order , without providing for full and open competition ( including brand - name ), to Sartorius Corporation , 545 - 1 Johnson Avenue Bohemia , NY 11716 for a Maintenance Service Agreement for four Incucyte Live Cell Image Systems . This acquisition is conducted as non - competitive for a commercial product or commercial service and is conducted pursuant to FAR 12 . 201 - 1 , Simplified Procedures in accordance with 41 U . S . C . 1901 . Sartorius Corporation currently provides routine maintenance for the Live Cell Image Systems . Sartorius is the only authorized company that can provide service to the manufacturers Specification while providing OEM parts for it . Sartorius does not offer 3rd party resellers to provide maintenance for their equipment .( ii ) List of line - item number ( s ) and items , quantities , and units of measure ( including option ( s ), if applicable ) for this requirement ( as applicable ): Period of Performance : 05 / 01 / 2026 – 04 / 30 / 2027CLIN 1 - Incucyte S3 Preventive Service Plan , Product #: 84MJES3 , Serial #: IC50168 & Serial #: IC51611 , Period of Performance : 05 / 01 / 2026 – 04 / 30 / 2027 . CLIN 2 - Incucyte SX5 Preventive Service Plan , Product #: 84MJEX5 , Serial #: IC70841 & Serial #: IC70025 , Period of Performance : 05 / 01 / 2026 – 04 / 30 / 2027 .( iii ) For further descriptions and details about the maintenance services to be acquired , see Attachment 1 – Statement of Work ( SOW ).( iv ) The Government anticipates award of a firm fixed - price purchase order for this acquisition , and the anticipated period of performance is 05 / 01 / 2026 – 04 / 30 / 2027 . Onsite services shall be performed at the following location : Genetics Branch , CCR , NCI 37 Convent DriveBuilding 37 , Room 6016Bethesda MD 20892 ( v ) The provision at FAR 52 . 252 - 1 , Solicitation Provisions Incorporated by Reference ( Feb 1998 ), applies to this acquisition . This solicitation incorporates one or more solicitation provisions by reference , with the same force and effect as if they were given in full text . Upon request , the Contracting Officer will make their full text available . The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer . In lieu of submitting the full text of those provisions , the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer . Also , the full text of a solicitation provision may be accessed electronically at this address : https :// www . acquisition . gov / far - overhaul .( End of provision ) a ) The following FAR provision is required by FAR 12 . 205 ( a ), and incorporated by reference : FAR 52 . 212 - 1 , Instructions to Offerors - Commercial Products and Commercial Services . b ) The following FAR provisions are required as they are applicable to this requirement and incoporated by reference : FAR 52 . 203 - 18 , Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation ( Jan 2017 ) FAR 52 . 204 - 7 , System for Award Management — Registration ( DEVIATION ) ( RFO Nov 2025 ) FAR 52 . 222 - 48 , Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance , Calibration , or Repair of Certain Equipment - Certification ( DEVIATION ) ( RFO Nov 2025 ) FAR 52 . 240 - 90 , Security Prohibitions and Exclusions Representations and Certifications ( DEVIATION ) ( RFO Nov 2025 ) FAR DEVIATION STATEMENT : System updates may lag policy updates . The System for Award Management ( SAM ) may continue to require entities to complete representations based on provisions that are not included in this solicitation . Contracting officers will rely on representations from offers based on provisions in the solicitation . Entities are not required to , nor are they able to , update their entity registration to remove these representations in SAM . c ) The following HHSAR solicitation provision ( s ) are applicable to this requirement : HHSAR 352 . 239 - 78 Information and Communication Technology Accessibility Notice ( DEVIATION ) ( Feb 2024 )( a ) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology ( ICT ) accessibility standards . Information about Section 508 of the Rehabilitation Act is available at https :// www . hhs . gov / web / section - 508 / index . html .( b ) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352 . 239 - 79 Information and Communication Technology Accessibility . In order to facilitate the Government ’ s determination whether proposed ICT supplies , products , platforms , information , and documentation meet applicable Section 508 accessibility standards , offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist ( see https :// www . hhs . gov / web / section - 508 / accessibility - checklists / index . html ) or an Accessibility Conformance Report ( ACR ) ( based on the Voluntary Product Accessibility Template ( VPAT ) see https :// www . itic . org / policy / accessibility / vpat ), in accordance with the completion instructions .( c ) The purpose of the checklists and conformance reports is to assist HHS acquisition and program officials in determining whether proposed ICT supplies , products , platforms , information , and documentation conform to applicable Section 508 accessibility standards . Checklists and ACRs evaluate — in detail — whether the ICT conforms to specific Section 508 accessibility standards and identify remediation efforts needed to address conformance issues .( d ) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards , and it is later determined by the Government , after award of a contract or order , that the deliverables do not conform to the described accessibility standards , remediation of the supplies , products , platforms , information , and documentation to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense .( e ) In order to facilitate the Government ’ s determination whether proposed ICT services meet applicable Section 508 accessibility standards , offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards , including any underway remediation efforts addressing conformance issues .( f ) Respondents to this solicitation must identify any inability to conform to Section 508 requirements . If an offeror claims its supplies or services meet applicable Section 508 accessibility standards , and it is later determined by the Government , after award of a contract or order , that supplies or services delivered do not conform to the described accessibility standards , remediation will be the responsibility of the Contractor at its expense .( g ) Items delivered as electronic content must be accessible to HHS acceptance criteria . Checklists for various formats are available at http :// 508 . hhs . gov /. Materials , other than items incidental to contract management , that are final items for delivery should be accompanied by the appropriate checklist , except upon approval of the Contracting Officer .( End of Provision )( vi ) The clause at FAR 52 . 252 - 2 , Clauses Incorporated by Reference ( Feb 1998 ), applies to this acquisition . This contract incorporates one or more clauses by reference , with the same force and effect as if they were given in full text . Upon request , the Contracting Officer will make their full text available . Also , the full text of a clause may be accessed electronically at this address : https :// www . acquisition . gov / far - overhaul .( End of clause ) a ) The following FAR clauses are required by FAR 12 . 205 ( b )( 1 ) for all solicitations and incorporated by reference : FAR 52 . 212 - 4 , Terms and Conditions — Commercial Products and Commercial Services . ( DEVIATION ) ( Nov 2025 ) b ) The following FAR clauses are required as applicable to this requirement and incorporated by reference : FAR 52 . 203 - 17 , Contractor Employee Whistleblower Rights ( Nov 2023 ) FAR 52 . 203 - 19 , Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements ( Jan 2017 ) FAR 52 . 204 - 13 , System for Award Management — Maintenance ( DEVIATION ) ( Nov 2025 ) FAR 52 . 209 - 6 , Protecting the Government ’ s Interest When Subcontracting with Contractors Debarred , Suspended , or Proposed for Debarment ( DEVIATION ) ( Nov 2025 ) FAR 52 . 209 - 10 , Prohibition on Contracting with Inverted Domestic Corporations ( DEVIATION ) ( RFO Nov 2025 ) FAR 52 . 222 - 3 , Convict Labor ( DEVIATION ) ( Nov 2025 ) FAR 52 . 222 - 50 , Combating Trafficking in Persons ( DEVIATION ) ( Nov 2025 ) FAR 52 . 222 - 51 , Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance , Calibration , or Repair of Certain Equipment — Requirements ( DEVIATION ) ( Nov 2025 ) FAR 52 . 226 - 8 , Encouraging Contractor Policies to Ban Text Messaging While Driving ( May 2024 ) FAR 52 . 232 - 33 , Payment by Electronic Funds Transfer – System for Award Management ( Oct 2018 ) FAR 52 . 244 - 6 , Subcontracts for Commercial Products and Commercial Services ( DEVIATION ) ( Nov 2025 ) FAR 52 . 233 - 3 , Protest After Award ( DEVIATION ) ( Nov 2025 ) FAR 52 . 233 - 4 , Applicable Law for Breach of Contract Claim ( DEVIATION ) ( Nov 2025 ) c ) The following HHSAR clauses are applicable to this requirement : HHSAR 352 . 232 - 71 Electronic Submission of Payment Requests ( Feb 2022 ) ( NOTE : See Section 5 . 0 – Invoicing in the SOW ( Attachment 1 ) for the full text of this clause and related invoicing instructions ). HHSAR 352 . 239 - 79 Information and Communication Technology Accessibility ( DEVIATION ) ( Feb 2024 ) a ) Pursuant to Section 508 of the Rehabilitation Act of 1973 ( 29 U . S . C . 794d ), as amended by the Workforce Investment Act of 1998 , all information and communication technology ( ICT ) supplies , products , platforms , information , documentation , and services support developed , acquired , maintained or delivered under this contract or order must comply with the Revised 508 Standards , which are located at 36 C . F . R . 1194 . 1 and Appendices A , B , and C , and are available at https :// www . access - board . gov / ict /. Information about Section 508 is available at https :// www . hhs . gov / web / section - 508 / index . html . b ) Additional Section 508 accessibility standards applicable to this contract or order may be identified in the specification , statement of work , or performance work statement . If it is determined by the Government that ICT supplies , products , platforms , information , documentation , and services support provided by the Contractor do not conform to the described accessibility standards in the contract , remediation of the supplies , products , platforms , information , documentation , or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense . c ) In the event of a modification ( s ) to this contract or order , which adds new ICT supplies or services or revises the type of , or specifications for , supplies , products , platforms , information , documentation , or services support , the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist ( see https :// www . hhs . gov / web / section - 508 / accessibility - checklists / index . html ) or an Accessibility Conformance Report ( ACR ) ( based on the Voluntary Product Accessibility Template ( VPAT ) see https :// www . itic . org / policy / accessibility / vpat ), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards . If it is determined by the Government that ICT supplies , products , platforms , information , documentation , and services support provided by the Contractor do not conform to the described accessibility standards in the contract , remediation of the supplies , products , platforms , information , documentation , or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense . d ) If this is an Indefinite - Delivery type contract , a Blanket Purchase Agreement or a Basic Ordering Agreement , the task / delivery order requests that include ICT supplies , products , platforms , information , documentation , or services support will define the specifications and accessibility standards for the order . In those cases , the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist ( seehttps :// www . hhs . gov / web / section - 508 / accessibility - checklists / index . html ) or an ACR ( based on the VPAT see https :// www . itic . org / policy / accessibility / vpat ), and any other additional information necessary to assist the Government in determining that the ICT supplies , products , platforms , information , documentation , or services support conform to Section 508 accessibility standards . If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation , remediation of the supplies , products , platforms , information , documentation , or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense . e ) The contractor shall identify to the Contracting Officer any perceived exception or exemption to Section 508 requirements .( End of clause )( vii ) The associated NAICS code is 811210 - Electronic and Precision Equipment Repair and Maintenance , and the applicable size standard of $ 34 , 000 , 000 . Responses to this solicitation must include sufficient information to establish the interested parties ’ bona - fide capabilities of providing the product or service . The price quote shall include , as applicable , unit price , list price , shipping and handling costs , delivery days after contract award , delivery terms , prompt payment discount terms , F . O . B . Point ( Destination or Origin ), product or catalog number ( s ), and product description . The Government intends to award a firm - fixed - price purchase order to Sartorius Corporation , provided the quotation is determined to be acceptable and the price fair and reasonable . The Government will evaluate the contractor ’ s quotation to ensure it : Conforms to requirements of this solicitation . Provides manufacturer - authorized service , including OEM parts , software updates , and technical support . Reflects a fair and reasonable price . Past performance and other relevant information may be considered to support a responsibility determination . An award will be made if the quotation satisfies the Government ’ s requirement , the vendor is determined responsible , and the price is fair and reasonable . A written notice of award or acceptance of an offer , mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer , shall result in a binding contract without further action by either party . Before the offer ’ s specified expiration time , the Government may accept an offer ( or part of an offer ), whether or not there are negotiations after its receipt , unless a written notice of withdrawal is received before award . The Unique Entity ID ( UEI ) from SAM . gov , the Taxpayer Identification Number ( TIN ), and the certification of business size must be included in the response . All offerors must have an active registration in the System for Award Management ( SAM ) www . sam . gov . All quotations must be received by 2 : 00 PM , Eastern Standard Time , on April 28 , 2026 , and reference Solicitation Number 75N98026Q00046 - RFQ . Responses must be submitted electronically to Asya McClelland , Contract Specialist , at asya . mcclelland @ hhs . gov . A determination by the Government whether to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government . Information received will be considered to determine whether to proceed on a non - competitive basis as indicated above , or to conduct a competitive procurement . This requirement is for the maintenance and repair of specialized equipment ( Incucyte Live Cell Image Systems ). The acquisition may qualify for exemption from the Service Contract Labor Standards statute pursuant to FAR 22 . 1003 - 4 ( c ).( viii ) List of AttachmentsAttachment 1 – SOW

Maryland

2026-05-02