Event Equipment Rental Services

2026-11-03

A . TENT RENTAL AND EQUIPMENT SERVICES The Contractor shall provide tent equipment , set up , and breakdown services for Capitol Modern : The Hawai ‘ i State Art Museum . The Contractor shall also provide other event equipment rental , set up , and breakdown services for items such as chairs , staging , additional tents , or other such kinds of equipment if they are available . Items and services requested outside of the contract terms shall be billed to the SFCA at cost . B . NECESSARY EQUIPMENT The Contractor shall provide a solid white or clear 30 ' x 60 ' tent or acceptable equivalent for its second floor grand lanai event space . Lighting must be included with each rental and must evenly illuminate the area below . Tent must be secured with straps to columns with pads below poles . No water barrels are allowed on the second floor lanai . C . COLLECTION OF RENTAL EQUIPMENT The Contractor will coordinate the transportation , delivery , and collection of all equipment rentals . D . STORAGE OF RENTAL EQUIPMENT The Contractor will have no access to limited storage space available at Capitol Modern : The Hawai ‘ i State Art Museum . There is no storage available for tent poles or similar large items at the museum . E . DELIVERY , BREAKDOWN , AND COLLECTION GUIDELINES The Contractor shall adhere to the following delivery , breakdown , and collection schedules for equipment : For equipment rentals scheduled for Friday night events , equipment set up must begin at 7 : 00 am on the 2nd floor grand lanai of Capitol Modern : The Hawai ‘ i State Art Museum . Load in and load out of all equipment must take place in the Richards Street loading zone . Equipment breakdown scheduled for Friday night events must begin at 9 : 30 pm on the 2nd floor grand lanai of Capitol Modern : The Hawai ‘ i State Art Museum . All equipment must be removed from the venue by no later than 11 : 00 pm . If equipment is still on the premises beyond 11 : 00 pm on a Friday , it will remain overnight and must be collected the following Saturday beginning at 9 : 00 am .

Hawaii

2026-04-08