Event Management Services and Follow-up Mentorship

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Bidding

Scope of the TenderThe Service Provider willbe responsible for:Component1 –BOOSTCampOrganization& FacilitationPrepare the final 3-day event agenda in close coordination with UNDP BOOSTteam.Coordinate the participation of agreed speakers and ecosystem actors in theBOOSTCamptrainingsessions,networkingactivities,and study visits.Arrange and coordinate a one-day study visit to relevant innovation ecosystem actors (such asinnovation centers,startup hubs, and research institutes) for up to 20 participants, ensuring meaningful exposure and dialogue for the participating BSOs.Arrange one innovation ecosystem meetup,bringing togetherat least 40entrepreneurs, investors, and other innovation ecosystem actorsfor learning and knowledge exchange.The event shouldat least include2 key notes and networking activities.Provide one dedicated coordinator for the full 3 days to act as the focal point for the delegation, managing registration, attendance, materials distribution, and coordination with the venue and ecosystem partners, and providing logistical, communication, and facilitation support across all programme days.Following theBOOSTCamp, act as the focal point for follow-upactivitiesdelivering24hours of post-event support and mentorshipin English languageto the participating BSOsand UNDP,including facilitating partnership discussions and other follow-up measures in direct coordination with UNDP.Component2 – Venue, Technical Setup & BrandingSecureoneprimary meeting/conferenceroomwith a U-shape or equivalent setup suitable for interactive workshop sessions, daylight priority, and capacity for up to 25participantswith anarea for coffee breaks, available for 2 daysintotal.Preferred venue: CIC Warsaw Innovation Campus (or equivalent).The venue should be of at least a 3-4-star standard, in Warsaw city center, easily accessible by public transport.Set up and manage a dedicated Registration & Info Desklocatedin the foyer or reception area of themeetingroom.Onestaffshould be available at 8.30am latest on the first day ofworkshopfor the set-up of the desk and prepare thenamebadges and attendance sheets.Provide dedicated high-speedand stableWi-Fi accessinside the meeting space for the 2 days.Power supplyfor charging Laptopsetc.Provide an audio-visual equipment package consisting of a high-resolution projector, 1 large screen,3wireless microphones,1 dedicatedlaptopand a sound mixer for the 2days.Provide 1 training stationery set consisting of4flip-charts, extra paper,20notepads and pens,sharpie markers in 3colours, and multi-colourpost-itnotes for the 2 days at the venue.Produce 1 roll-up banner (locally printed, based on UNDP-provided designs and in line with partner branding guidelines, should be available at the meeting roomduring theBOOSTCamp) and 20high-quality name tags.Produce and distribute20totebagsandstickers(locally printed, based on UNDP-provided designs and in line with partner branding guidelines).Provide professional photography services across all 3 days of theBOOSTCampandsubmitall visual materials within 5 working days after the event.Secure and rent (if needed)thecity –centervenue/ public space(easily accessible by public transport)for the innovation ecosystem meetup on 15 October (18:00 – 21:00)forat least 40Polish innovation ecosystemstakeholders. Please provide the proposed venue name and address in your technical offer.DateMeeting/conference roomEcosystem meetup venue13 October 20268:00–18:0015 October 20268:00–18:0018:00-21:00Conductive Environment andBOOSTCampManagementThe venue(s)shall not conduct any renovations on its premises during the dates of theContactsLinksUNSPSC codesEmail address:procurement.irh@undp.orgSurname:Procurement IRHLinkhttps://estm.fa.em2.oraclecloud.com/fscmUI/redwood/supplier-registration/register-supplier/register-supplier-verification?id=TUW16eK6qcr65sNAxADOMoYCOHny7FmchTkU50KESOvTCKXOXxuNTEb8MA%3D%3DSupplier Registrationhttps://procurement-notices.undp.org/view_negotiation.cfm?nego_id=47843UNDP Procurement Notices Adhttps://procurement-notices.undp.org/sharepoint/login.cfmPlease click on this link before accessing the Negotiation Document(s) linkhttps://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-IRH-00321Negotiation Document(s)https://procurement-notices.undp.org/view_negotiation_dlink.cfm?nego_id=47843Direct link to Quantum NegotiationCollapse allExpand allJ-Services86000000-Education and Training Services86130000-Specialized educational services86132100-Training planning, facilitation and delivery services86132101-Training facilitation service86132102-Training planning and development consultancy service© 2026 - United Nations Global Marketplace (UNGM) •Terms and Conditions•Site Map•Glossary•Hide or show accessible throbber.Loading...We are processing your request. 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