F103 -- New Base + 4 Service Agreement for SPS RO_DI Water System Sources Sought

2026-11-03

STATEMENT OF WORK PART A GENERAL INFORMATION A . 1 INTRODUCTION The VAMC located at 1540 Spring Valley Drive , Huntington WV , 25704 has a requirement for a 1 - year contract to perform preventative maintenance on the Reverse Osmosis / Deionizing System in Sterile Processing . A . 2 BACKGROUND The VAMC has a need to have this work performed so this machine continues to perform properly and ensure bacteria does not grow within the system . A . 3 SCOPE OF WORK Vendor will provide all parts , labor , equipment , material , and supervision to perform the work as listed below . STATEMENT OF WORK PART B WORK REQUIREMENTS B . 1 Tasks to be accomplished : Perform Monthly Perform Preventive Maintenance Procedure ( includes items such as checking system flow , chemistry , and pressure checks , maintaining the anti - scalant pump and solution tank , and updating the information tags with the most recent dates ) Replace ChlorPlus Carbon Filter Cartridge , 1 Micron , 2 - 1 / 2 " x 20 " DOE ( For Chloramines ) install ( 2 ) monthly . Replace Filter Cartridge , 50 Micron prefilter / 5 micro post filter ( nominal ), 4 - 1 / 2 " x 20 ", Depth , Qty . 1 ( 1 ) per month . Perform Quarterly DI Regeneration Certificate , Ultra Pure , 1 / 2 cu . ft . Replace ( 2 ) quarterly . Perform Annually Replace Filter Cartridges , Absolute Endotoxin , 0 . 2 Micron , 2 - 1 / 2 " x 20 ", 222 , Pall , total Quantity of 4 filters . Replace ultraviolet unit bulb ( VIQUA Model # VP600M ), Quantity 1 bulb . Replace Peracidin Disinfectant Concentrate , ( 4 ) 1 qt . Containers . Provide Residual Chlorine Test Strips , ( 6 ) Bottles of 100 Provide Renal Check , Residual Peroxide Test Strips ( Low Level ), ( 6 ) Bottles of 100 During the contract , the contractor shall support / resolve all issues with the RO / DI system to ensure and maintain passing test results required by VA Sterile Processing Department . Additionally , any RO / DI system mechanical issues will require prompt assistance in triage so that the vendor can notify VA personnel if the issue is out of contract scope . If the issue is out of scope , VA will work to have a credit card order placed from the quote provided or submit for another contract to complete required services with COR oversight . STATEMENT OF WORK PART C SUPPORTING INFORMATION C . 1 Place of Performance The VAMC located at 1540 Spring Valley Drive , Huntington WV 25704 . C . 2 Period of Performance May 12 , 2026 May 11 , 2026 . C . 3 Special Considerations C . 3 . 1 Contractor Furnished Materials All labor , materials , equipment to perform the job . When furnish , provide , install , or similar term is used it shall mean a complete installation , ready for use . The vendor shall supply all parts , equipment , material , and labor to conduct work as listed in the Statement of Work above . The work will include all items as described in the Scope of Work listed above . C . 3 . 2 Government Furnished Materials and Services . Government furnished property , if any , will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer . The Contractor shall , always , take any and all steps necessary for maintenance and preservation of all Government - furnished property . The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose , or specifically protect , Government - furnished property . C . 3 . 3 Qualifications of Key Personnel Contractor s employees should be knowledgeable of standards associated with this type of work . C . 3 . 4 Supervision / Communications . At all times during the performance , the Contractor s Superintendent ( if applicable ) shall be available by cellular phone . Prior to beginning any work , the Contractor shall supply his / her telephone number . The Contractor s Competent Person that meets OSHA training guidelines , can make decisions and acting on behalf of the Contractor shall be physically always located on site during performance of the contract . If the Contractor s Competent Person is absent from the job site for an extended period , all Contractor / sub - contractor employees may be sent off the job . C . 3 . 5 Security Requirements : Contractor shall identify which employees will be working under the awarded contract . Contractor personnel shall include employees , sub - contractors , subcontractor employees , suppliers and delivery personnel entering the Medical Center . This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only . Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on Medical Center property . Contractor s employees shall return all I . D . badges to designated personnel at time designated in the task order . C . 3 . 6 The Safety Manger is responsible for safety inspections of all contract operations . The Safety Manager will be identified in the task order by name , phone number and location . C . 3 . 7 Drawings General . Contract drawings ( if applicable ) will indicate the extent and location of work . If any departure from the contract drawings are deemed necessary by the Contractor , the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical . No such departure shall be made without proper written permission of the Contracting Officer . The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order . C . 3 . 8 Verification of Dimensions The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions . The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work . The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building , structure , phasing and ensure the safety of employees and workmen . C . 3 . 19 Smoking Policy . We are a smoke free facility . C . 3 . 10 Parking / Traffic Regulations . The Contractor shall not park on grassy areas . Drivers should be particularly concerned with pedestrian traffic . Yield to pedestrians in crosswalks . Posted speed limits and all other traffic controls are to be observed by operators at all times . Seat belt use is mandatory on the VA grounds .

West Virginia

2026-05-02