Family and Medical Leave Act Administration Software

2026-11-03

Tucson Unified School District is seeking a vendor to administer a comprehensive Family and Medical Leave Act (“ FMLA ”), and long - term leave of absence (“ LOA ”) tracking management system . This program is intended to serve as a tool to streamline and improve the existing FMLA and LOA processes , improve regulatory compliance , and possibly reduce administration costs . The software should include components to allow full management of FMLA and LOA . The software should provide a streamlined experience for our employees when it comes to FMLA and LOA along with efficient communication channels . 6 . 3 . Features & Specifications The District is seeking administration of the following services and a platform with the following features : Review of current FMLA documentation , policies , practices and recommend revisions for compliance to federal and state FMLA Review of Medical Certification forms submitted to determine employee FMLA eligibility Provide a dedicated Industry Certified FMLA Case Manager to meet weekly with employer Provide all necessary notifications , timelines and documentation for FMLA and any employer requested material electronically ( preferred method ) or via U . S . Mail ( all mailings to be sent via bulk mail certification )- or refer to ( a ) to implement other communication strategies A . Implement a variety of communication strategies such as email , text , call messengers , and postal service mail set up . Provide Toll - free number for employees to call regarding FMLA questions Have workflows for various approvals and notifications . Provide a checklist feature for tracking the progress of FMLA and LOA requests . Coordination with other leave - related benefits such as Workers Compensation and other leave accruals . Provide different levels of access for administrators , managers , and employees to ensure data confidentiality and security . Provide employer access to proprietary portal to submit FMLA requests and absences via online submission Access to proprietary portal for employees to view real - time claim details

Arizona

2026-03-27