FBSU SHARP Copier Maintenance & Supply Service

2026-11-03

SOURCES SOUGHT NOTICEFBSU SHARP Copier Maintenance & Supply ServiceThis is a Sources Sought notice . This is NOT a solicitation for proposals , proposal abstracts , or quotations . Pursuant to 48 CFR Part 326 , Subpart 326 . 603 - 3 and IHM 5 . 5 - 6 , Indian Health Service must use the negotiation authority of the Buy Indian Act , 25 U . S . C . 47 , to give preference to Indian Economic Enterprises ( IEE ) whenever the use of that authority is authorized and practicable . The Government is seeking to identify Indian Small Business Economic Enterprises ( ISBEEs ), Indian Economic Enterprises ( IEE ), and any other category of vendor capable of performing the below Indian Health Services ( IHS ) requirement . Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form ( attached ). Consistent with the revised Buy Indian Act , HHS / IHS adopted the definition of an Indian Economic Enterprise ( IEE ) set forth in 48 CFR 1480 . 201 . This definition includes the following requirement , amongst others : “ the Indians or Indian Tribes must , together , receive at least a majority of the earnings from the contract .” Instructions for submission are outlined further below . DEFINITIONSINDIAN ECONOMIC ENTERPRISE ( IEE ): Any business activity owned by one or more Indians , Federally Recognized Indian Tribes , or Alaska Native Corporations provided that :• The combined Indian , Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51 %;• The Indian , Federal Recognized Indian Tribes , or Alaska Native Corporations must , together , receive at least 51 % of the earnings from the contract ; and • The management and daily business operations must be controlled by one or more individuals who are IndiansDESCRIPTION OF REQUIREMENTNAICS : 811210 - Electronic and Precision Equipment Repair and MaintenanceDuration : Base Year plus four ( 4 ) Option YearsRequirements Statement : Sharp Copier Maintenance and Supply ServicesThe Contractor shall provide comprehensive maintenance , diagnostic , and supply support services for Sharp copiers located at the Fort Belknap Service Unit ; Harlem MT . Services shall ensure all equipment remains fully operational , reliable , and supported in a timely and efficient manner . Task 1 : Remote Diagnostic and Maintenance ServicesThe Contractor shall first attempt to perform diagnostic and maintenance services remotely . Remote support shall include troubleshooting , system diagnostics , and resolution of equipment issues using authorized remote access tools . The objective is to minimize downtime and reduce the need for on - site visits whenever possible . Task 2 : On - Site Maintenance ServicesWhen remote resolution is not feasible , the Contractor shall provide on - site maintenance services during normal business hours for each copier covered under maintenance agreement . On - site services shall include repair , inspection , adjustment , and preventive maintenance necessary to restore equipment to full operational status . Task 3 : Supplies and Replacement ServicesThe Contractor shall provide all necessary consumables and replacement parts required for proper copier operation . This includes , but is not limited to , toner cartridges , waste toner containers , and fuser units . The Contractor shall ensure timely delivery and installation ( as applicable ) of all supplies to prevent service interruptions . Performance Requirements : All services shall be performed by qualified and authorized technicians . INSTRUCTIONS TO INDUSTRYISBEEs are highly encouraged to respond to this notice . However , firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required . To be considered a capable source , responses must directly demonstrate the company ’ s capability , experience , and ability to provide services as shown below . Your Response shall include , but not limited to :• Number of years of experience in Copier Maintenance Services • List of past jobs / contracts of Copier Maintenance Services • Demonstrate how your company meets the definition for Indian Economic Enterprise ( IEE ) in consideration to this requirement : o How , as the prime IEE , will your company receive at least 51 % of the earnings from the awarded contract , or together with the subcontractor if the same category , receive a combined 51 % of the earnings from the contracto How , as the prime IEE or together with the subcontractor if the same category , will management and daily operations be controlled by one or more individuals who are Indians . Failure to address these items in your capability statement could exclude your firm from being determined a capable ISBEE source . If you are interested in this contracting opportunity , please respond by email to : Vincent . Hansen @ ihs . gov . Submit the capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form . It is recommended to include the sources sought ID in the subject line . Sources Sought ID : 75H70926BOA - 34 - SS . Responses received to this notice will assist in determining the acquisition strategy of the requirement .

Montana

2026-04-29