Financial Close Modernization Tool

2026-11-03

Customs and Border Protection ( CBP ) is seeking a Commercial Off - The - Shelf ( COTS ) solution to modernize and streamline its financial close processes . The goal is to accelerate financial close cycles , reduce reliance on manual procedures , minimize errors , and ensure compliance with regulatory and audit requirements . By integrating Corporate Performance Management ( CPM ) capabilities , CBP aims to further enhance strategic oversight , enable data - driven decision - making , and optimize overall financial operations . The desired solution should automate routine tasks such as account reconciliations , transaction matching , and journal entries , while providing seamless integration with CBP ’ s existing Enterprise Resource Planning ( ERP ) system , specifically SAP , and other data sources . Key features should include robust workflow management , real - time visibility through analytics dashboards , and advanced error detection mechanisms . The tool must also support comprehensive compliance controls , including role - based access and automated audit trails aligned with Office of Management and Budget ( OMB ) Circular A - 123 and Generally Accepted Accounting Principles ( GAAP ) standards . Additionally , the solution should leverage artificial intelligence ( AI ) and machine learning for anomaly detection , variance analysis , and automated reporting , and offer CPM capabilities to streamline workflows and improve strategic planning . Usability and collaboration are critical , so an intuitive interface and built - in collaboration tools are essential to facilitate efficient teamwork and communication throughout the financial close process . What is your pricing model ( subscription , perpetual license , user - based , transaction - based )? Are there additional costs for integrations , customizations , or premium support ? How does your solution integrate with SAP ( specifically S / 4HANA , ECC , or other relevant SAP modules )? Are there pre - built connectors or APIs for SAP environments or would this require additional development / funding ? Is your solution compliant with Section 508 or other federal accessibility standards ? How would your solution automate the validation that all expenses are properly posted to cancelling year fund codes ? What features are available to automate or assist with adjusting journal entries ? How would your solution ensure all accounts are in the correct status for SAP pre - close and close steps ? How does your solution manage / automate the entire year - end close workflow , including notifications , approvals , and exception handling ? How are manual interventions minimized or eliminated ? What mechanisms are in place to ensure data accuracy and completeness during the year - end close process ? Does your solution provide automated reconciliation features or control checks ? What dynamic reporting capabilities are available for tracking year - end close activities and status at a point in time ? Does your solution support audit trails and compliance reporting ? What experience do you have producing audit documentation for OMB Circular A - 123 internal audit reviews and external financial statement audits ? What collaboration features ( e . g ., shared workspaces , real - time commenting , task assignment ) are available to support teamwork during close ? How does your solution leverage AI / ML for anomaly detection , variance analysis , and predictive analytics during the financial close process ? Can your solution provide automated suggestions or corrective actions based on detected anomalies or variances ? How does your solution scale to accommodate increased transaction volumes or additional business units ? Is your solution available as on - premises , cloud , or hybrid ? If cloud , is it FEDRAMP authorized ? How is data backed up and restored in case of system failure ? What options exist for data retention , archiving , and purging in compliance with federal records management requirements ? How configurable is your solution to accommodate Federal Government specific year - end close requirements ? What user roles and permissions are supported for managing the year - end close process ? What is the typical implementation timeline for large federal organizations , such as CBP , that have budgets exceeding $ 50 billion ? What training and documentation do you provide for implementation and ongoing support ? What support options are available ( e . g ., help desk , dedicated account manager , 24 / 7 support )? What security features are included to protect sensitive financial data ? How does your solution comply with federal security and privacy requirements ? Please provide references or case studies demonstrating the use of your year - end close automation solution by federal agencies or large organizations with budgets comparable to or exceeding $ 50 billion . Responses : Interested parties are requested to respond to this RFI with their Capability Statement and responses to all the listed questions . RFI Capability Statement . The RFI Capability Statement should be in Microsoft Word for Office 2016 compatible format and due NLT 30 March 2026 at 10 : 30 AM EST . The Capability Statement response is limited to 15 single - sided pages and submitted via e - mail only to the Government Point of Contact ( POC ): CBP Contract Specialist , Denise V . Thompson at e - mail denise . v . thompson @ cbp . dhs . gov .

Indiana

2026-04-08