FIRE ALARMINSPECTIONS , REPAIRS , MONITORING , UL RUNNER

2026-11-03

SPECIFICATIONS FOR SERVICE CONTRACT 1 . SCOPE A . The owner is the New Hanover County Board of Education ( referred to as New Hanover County Schools ); Wilmington , NC . B . For all fire alarm systems at all facilities listed in these Specifications , the contractor shall furnish all labor , materials , and equipment to : perform routine inspections perform emergency repairs as needed perform routine annual monitoring on a 24 hours per day , 7 days per week basis , including holidays provide a UL Runner as outlined in the National Fire Protection Association ( NFPA ) as needed . The contractor will submit separate prices for each service listed above in B . 1 ), 2 ), 3 ), and 4 ). The owner will issue four ( 4 ) separate purchase orders for each service listed above in B . 1 ), 2 ), 3 ), and 4 ). C . The contractor shall coordinate service through the General Services Supervisor / designee and / or Assistant Director as representative for the owner , the facility ’ s Principal / Administrator / designee , and the local fire marshal . 2 . SERVICE A . The contractor shall perform all service in coordination with the facility ’ s Principal / Administrator / designee and staff to provide minimum disruption of facility activities . School calendars are on the New Hanover County Schools ’ website . B . The contractor shall be a certified “ Notifier ” distributor who is regularly engaged in the installation , programming , and troubleshooting techniques of the “ Notifier AM2020 , NFS 640 , NFS 3030 , NFS - 2 - 640 , NFS - 2 - 3030 , and AFP1010 ” fire control panels . The contractor shall be certified through the “ Notifier University ” on an annual basis to ensure familiarization with the latest upgrade and software revisions . The contractor shall present proof of this requirement to New Hanover County Schools ’ officials by July 1 of each contract year certifications are due . For this service , the contractor shall have at least two ( 2 ) properly certified technicians , and the certificates shall be included with the bid package . Exception : training certificates expire every three ( 3 ) years . Recertification will take place every three ( 3 ) years as required by Notifier , and the contractor shall provide the owner with proof of recertification . C . The contractor shall supply all diagnostic software , laptop computers , upload and download software , etc ., to maintain the intelligent fire alarm control panel ( FACP ) and related equipment . The contractor shall upload and archive electronically all fire system programs from panels on software version 3 . 0 or higher that does not require EPROM chips . D . The contractor shall have experience with the panels in this system and shall , upon the owner ’ s request , provide evidence of having successfully completed similar service . E . The contractor shall maintain a full complement of spare parts including initiating devices , audio - visual devices , surge suppression devices , at least one ( 1 ) complete NFS - 2 - 640 , and one ( 1 ) complete NFS - 2 - 3030 fire alarm control panel with proper software revisions to always match existing software and equipment . These spare parts should be stored locally to ensure quick access to them . The Director of Maintenance Operations may request to view these items at his discretion . F . The contractor shall supply all tests and maintenance equipment necessary to execute the project at no additional cost to the owner . G . The contractor shall bill the owner for fees and permits at the contractor ’ s cost . H . The contractor shall provide , on an annual basis , inspections and service for the owner ’ s Notifier fire alarms . These systems consist of approximately 9 , 900 devices . The device count includes control modules , monitor modules , audio - visuals , isolation modules , filters , control panels , remote annunciators , and all associated equipment , including auto - dialers and back - up batteries . The contractor shall list the following information on all invoices submitted for payment and shall ensure the information is correct : owner ’ s order number , work order number , location of service , service date , description of service , and contractor ’ s invoice number . Failure to list any of this information on invoices will result in a delay in payment . The contractor shall itemize the following : materials used , tax and labor . The first of each month , the contractor shall e - mail or deliver a running yearly account of billed costs and invoice numbers to the Alarms / Locksmith Foreman / designee . The contractor shall send a copy of all work orders to the appropriate fire marshal for review if applicable . J . The contractor will identify their premium rate schedule and for holidays . K . The contractor shall contact the Principal / Administrator / designee to be available for entrance into all areas of his respective facility . The contractor will coordinate this in advance . The owner will provide the contractor with a list of contacts for coordination . L . The contractor shall check in and out at the facility ’ s office upon arrival and departure . The Principal / Administrator / designee shall inspect the service and sign the work order and / or service ticket before the owner will approve the invoice . M . All contractor ’ s / subcontractor ’ s employees must wear the following : Contractor ’ s / subcontractor ’ s uniform with visible logo , if applicable . Maintenance Operations Department ’ s identification badge at all times when on the owner ’ s property . N . The contractor is responsible for all inspections and permits that may be required . The contractor is also responsible for adhering to all OSHA safety regulations while working on New Hanover County Schools ’ property . O . The contractor shall examine all sites and become familiar with site conditions before bidding . No price adjustments shall be allowed for failure to do so . P . The contractor ’ s employees shall be properly licensed to perform all services .

North Carolina

2026-05-08