FIRE STATION DESIGN SERVICES

2026-11-03

II . Scope of Work and Deliverables City intends to contract A / E services under an AIA Document B133 - 2019 Standard Form of Agreement Between Owner and Architect . Basic services to include usual and customary Architectural , Civil , Landscape , Structural , Mechanical , Electrical engineering services and specifications . The City reserves the right to modify the standard form of agreement to include provisions consistent with the City ' s policies . The A / E Firm will be responsible for , but not limited to the following scope of work : Programming and Preliminary Design Lead space programming efforts to provide a minimum of ( 3 ) conceptual design options . • Assist with any commissioning efforts needed . Program to include designing to the City ' s Sustainability guidelines and any requirements due to state funding sources . Architect shall provide sustainability consulting to support the project design decisions , with deliverables aligned to the project ' s budget . • Attend user group , stakeholder , City Council or Planning , and similar meetings as necessary . • Refine space block diagrams focusing on operational adjacencies . • Identify preliminary site and building layouts within the existing property along with options for additional Right of Way property ( if incorporated ) to achieve program requirements , including pros and cons for each option . • Develop conceptual plans that will allow the CMAR to produce reliable budgets and schedules for each potential option that includes " must have " and " nice to have " options . Within each solution , consideration should be given for A / E design efforts , key city activities such as realignment of Lilac , and construction activities . • Provide presentation quality drawings of conceptual designs including site plans , floor plans , and exterior renderings . • Provide 3 - D conceptual images . • Participate and assist in organizing tours of other similar sized and newer Fire Stations in the local area or provide comparable projects outside of the local area that are applicable . · Assist City with locations for geotechnical borings . Review property due diligence materials including geotechnical , survey , utility capacity , etc . Conduct municipal code and zoning reviews , regulatory review and permitting , and advise City on related requirements and review / approval processes and timelines including any variances that will be required . · A / E to assist with local watershed and Conditional Use Permit ( CUP ) requirements . Present property information during the conceptual design phase . Schematic Design • Provide CMAR drawings and narratives needed to estimate of the Cost of Work at 100 % complete Schematic Design (" SD ") • If revisions are required to comply with the budget for Cost of the Work at the conclusion of the SD phase , A / E will incorporate the required revisions in the Design Development (" DD ") phase at no additional cost to the City . Design Development • A / E will prepare a pricing package at 90 % complete DD for the CMAR and City to confirm the drawings are in compliance with cost , constructability , sustainability , and schedule . If budget is not in alignment A / E to work with CMAR to provide a list of value engineering items for CMAR to price . City to review , comment , and approve . If revisions are required to comply with the budget , constructability , and / or sustainability at the conclusion of the DD phase , A / E will incorporate the required revisions in the Construction Documents (" CD ") phase at no additional cost to the City . Documents to include architectural , structural , mechanical , plumbing , electrical , civil , and landscape design . A / E should anticipate multiple bid packages and develop a strategy for issuing the bid packages that facilitates the completion of those packages . The proposer is to utilize this bidding strategy to gain the most advantageous issuing of documents , to maximize local subcontractors ' participation , minimize construction duration while allowing the bid packages to be completed efficiently . Early bid packages may be required for certain building components that are subject to long lead times and / or sub - trades that have a high potential for cost escalation . Construction Documents • GMP package to include 50 % complete CD documents , the A / E ' s statement of intended scope , including anticipated qualities and quantities with respect to incomplete elements . • City and A / E to review CMAR ' s GMP estimates and work collectively to agree on the GMP at 50 % complete CDs . • A / E to include alternates equal to 5 % decrease and 5 % increase of the GMP as part of the Basic Services . Alternates to be include in bid packages . Soft Costs and FF & E Provide specifications , layouts , procurement , installation , punch list and overall management of all FF & E vendors , including bidding out to multiple vendors as required . • IT , A / V , and FF & E consultants to be included under A / E contract . Construction Administration A / E to participate in preconstruction and progress meetings . • If during the construction phase any changes or corrections to the constructed work are required due to an error or omission to the A / E , its consultants , or any party in contract with the same , at no additional cost to the City , A / E will provide on - site observation of the work to be corrected until such correction is complete and provide associated document updates for the rework .

Minnesota

2026-05-02