Firm - Fixed Price , Commercial Item , Purchase Order , to provide servers

2026-11-03

Post Amendment 1 - Q & AsEdit - Correct the NAICS code . A . This is a combined synopsis / solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation ( FAR ) Part 12 , Acquisition of Commercial Products and Commercial Services . This announcement constitutes the only solicitation ; offers are being requested and a written solicitation will not be issued . The Great Plains Area Indian Health Service ( IHS ) intends to award a Firm - Fixed Price , Commercial Item , Purchase Order , in response to Request for Quote ( RFQ ) 75H70626Q00052 . Award will be made on an “ all - or - none ” basis . This acquisition is a set - aside for small business concerns , This solicitation incorporates provisions and clauses by reference . The full text of provisions and clauses may be accessed electronically at www . acquisition . gov . B . The unit pricing must be all inclusive ( to include but not be limited to travel , lodging , per diem , fringe benefits , federal , state and local taxes ) plus all other costs pertinent to the performance of this contract . Utilize your most competitive and reasonable rates . Complete the SF - 1449 . See Specifications in the Statement of Work . Lowest Price Technically AcceptableThis acquisition is to provide seven ( 7 ) Dell PowerEdge Servers , [ Picture Archival and Communications Systems ( PACS ) Replacements ]. This is a 100 % Indian Small Business Economic Enterprise ( ISBEE ) set - aside . The associated NAICS Code is 334111 , which has a small business standard of 1 , 250 employees . The period of performance will be Date of Award through 90 days . C . Equipment will be provided for the GPAIHS , Clinical Engineering Department , 420 S . Garfield , Ste . 600 , Pierre , South Dakota 57501 . Multiple deliveries will be made to seven ( 7 ) locations as stated in the Statement of Work . D . Attached are the Federal Acquisition Regulations ( FAR ) & Health & Human Services Acquisition Regulation ( HHSAR ) provisions and clauses that are applicable , including below . E . FAR 52 . 212 - 1 Instructions to Offerors - Commercial Products and Commercial Services ( Deviation November 2025 ). Quotes shall be submitted on company letterhead stationery , signed , dated and it shall include : 1 . Solicitation number RFQ 75H70626Q00052 . 2 . Closing Date : March 27 , 2026 at 12 : 00 pm CST3 . Name , address and telephone number of company and email address of contact person . 4 . Technical description of the item / service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation . This may include product literature , or other documents , if necessary . 5 . Terms of any express warranty , if applicable6 . Price and any discount terms , if applicable7 . “ Remit to ” address , if different than mailing address . 8 . Acknowledgment of Solicitation Amendments ( if any issued ) 9 . Statement stating ability to meet qualifications and the requirements of the Statement of Work10 . Past performance information , when included as an evaluation factor , to include recent and relevant contracts for the same or similar items and other references ( including contract numbers , points of contact with telephone numbers and other relevant information ) 11 . A statement specifying the extent of agreement with all terms , conditions , and provisions included in the solicitation . Offerors that fail to furnish required information , or reject the terms and conditions of the solicitation may be excluded from consideration . F . FAR 52 . 212 - 2 Evaluation - Commercial Products and Commercial Services ( Deviation November 2025 ) Basis of award is Lowest Price , Technically Acceptable “ LPTA ” offer . The Government will not use the formal source selection procedures described in FAR part 15 . The Government will evaluate offers utilizing the procedures of FAR 12 . 203 Evaluation . Offers will be evaluated for acceptability , but not ranked using the non - price factors / sub - factors . All non - price factors and sub - factors will be rated as either “ acceptable ” or “ unacceptable ”. The Government intends to evaluate and make award without discussion with the offerors other than minor clarifications , unless discussions are determined to be necessary . A decision on the technical acceptability of each offeror ’ s quotations will be made . For those offeror ’ s which are determined to be technically acceptable , award will be made to that vendor with the lowest overall price .( a ) The LPTA evaluation process will be accomplished as follows - Technical Acceptability will be comprised of three subfactors : 1 .) Meeting all areas under the " Scope of Work " and “ Equipment ”; 2 .) Past Performance ; and , 3 .) Price . 1 .) Each offeror ’ s technical quotations will be evaluated to determine if the offeror provides a sound , compliant approach that meets the requirements of the Scope of Work . In addition , Contractors shall provide the following in order to be considered technically acceptable :- Contractor is required to provide at least one copy of an operator manual with this purchase . The document may be digital or physical . 2 .) Past Performance : The offeror shall provide a list of contracts under which they have performed same or similar services to this RFQ requirement within the last three ( 3 ) years . The Government shall assess the offeror ’ s ability to perform the effort described in the Request for Quote ( RFQ ). The assessment process will result in an overall technical rating of Acceptable / Non Acceptable or Neutral / Unknown . Offerors with no relevant past or present performance history shall receive the rating “ neutral or unknown ”, meaning the rating is treated neither favorably nor unfavorably . 3 .) Price : The Pricing Schedule must be completed for all line items and all option years and will be evaluated as to completeness and reasonableness .( b ) Options . N / A ( c ) Notice of Award . A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer , shall result in a binding contract without further action by either party . Before the offer ’ s specified expiration time , the Government may accept an offer ( or part of an offer ), whether or not there are negotiations after its receipt , unless a written notice of withdrawal is received before award . N . Offers will be accepted electronically , Submit via e - mail to the following : Great Plains Area Indian Health ServiceAttn : Wenda Wright , Contract Specialist115 4th Ave . SE , Room 309Aberdeen , SD 57401Email : wenda . wright @ ihs . govQuestions in regards to this solicitation shall be submitted in writing by either email no later than March 20 , 2026 , 12 : 00pm CST . Contractors will need a UEI number , TIN number , and be registered with www . sam . gov . ACCEPTANCE PERIOD : Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ . In addition , it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government . Quotation must set forth full , accurate and complete information as required by the Request for Quotation ( RFQ ) and be returned no later than the date referenced . All required information must be submitted in order to be considered responsive and eligible for award . No contract award shall be made to any vendor listed on the OIG Exclusions List at http :// exclusions . org . hhs . gov throughout the duration of the contract . Contractor must be registered with the System for Award Management ( SAM ) at www . sam . govThe Government reserves the right to accept or reject services , if the level of performance is unacceptable . The Contractor must provide only new equipment and new parts for the required products described herein ; no used , refurbished , or remanufactured equipment or parts shall be provided under any circumstances . Absolutely no “ Gray Market Goods ” or “ Counterfeit Electronic Parts ” shall be provided . Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales - territory or by non - authorized dealers in an authorized territory . All equipment shall be accompanied by the Original Equipment Manufacturers ( OEM ’ s ) warranty . Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction , substitution , or alteration that has been knowingly mismarked , misidentified , or otherwise misrepresented to be an authentic , unmodified electronic part from the original manufacturer , or a source with the express written authority of the original manufacturer or current design activity , including an authorized aftermarket manufacturer . Unlawful or unauthorized substitution includes used electronic parts represented as new , or the false identification of grade , serial number , lot number , date code , or performance characteristics .“ The Office of Management and Budget ( OMB ) mandates that U . S . federal agencies use the Internet Protocol version 6 ( IPv6 ). In November 2020 , OMB issued memorandum M - 21 - 07 " Completing the Transition to IPv6 ", which outlines the Federal government ' s strategic intent " to deliver its information services , operate its networks , and access the services of others using only IPv6 ". The IHS requires all new IT systems ( hardware and software ) to operate in a pure IPv6 network environment . This includes on - premises services or third - party hosted services that require network integration into the IHS network . The Offeror ' s solution shall comply with the IPv6 standards profile as defined by the NIST USGv6 Program : https :// www . nist . gov / programs - projects / usgv6 - program ” The contractor will comply with the following listed regulations :- Privacy Act , 5 U . S . C . 552a - Office of Privacy and Civil Liberties | Privacy Act of 1974 - Health Insurance Portability and Accountability Act ( HIPAA ) - eCFR :: 45 CFR Part 164 -- Security and Privacy - CFR 42 Part 2 - eCFR :: 42 CFR Part 2 -- Confidentiality of Substance Use Disorder Patient RecordsIndemnification and Governing LawIndemnification , Liability , Statute of Limitations : Any provisions in the Terms of Service ( TOS ) related to indemnification and filing deadlines are hereby waived , and shall not apply except to the extent expressly authorized by law . Liability for any breach of the TOS as modified by this amendment , or any claim arising from the TOS as modified by this amendment , shall be determined under the Federal Tort Claims Act , or other governing federal authority . Federal statute of limitations provisions shall apply to any breach or claim . Governing law : Any arbitration , mediation or similar dispute resolution provision in the TOS is hereby deleted . The TOS and this amendment shall be governed by and interpreted and enforced in accordance with the laws of the United States of America without reference to conflict of laws . To the extent permitted by federal law , the laws of the State of ____ will apply in the absence of applicable federal law .

South Dakota

2026-04-08