Fleet Electrification and Rightsizing Study

2026-11-03

SCOPE OF SERVICES : The Consultant shall provide all planning and analysis services necessary to the study including , but not limited to the following : A . Task 1 - Project Management and Coordination : 1 . Designation of a contract project manager who shall serve as the single point of contact for all services . 2 . Conduct a project kickoff meeting with City staff to review project objectives , scope , schedule , communication protocols , and deliverables . 3 . Hold regular progress meetings with City staff on a cadence to be determined in consultation with the City to review interim findings , obtain feedback , and confirm next steps . Meetings may be conducted virtually or in person . Additional ad hoc meetings may be scheduled as needed . 4 . Provide monthly project status updates , including schedule , progress of each task , and any issue requiring City input . 5 . Maintain ongoing communication with the City project manager and members of City departments , as needed . 6 . Prepare and maintain a project schedule with milestones tied to each task and key deliverables . 7 . Conduct task - level update meetings towards the completion of each major task ( Tasks 2 – 5 ) to review findings , deliverables , and next steps . At the end of the project , conduct a final closeout meeting to review all deliverables , tools , and resources , and address any remaining questions . B . Task 2 - Data Collection and Baseline Assessment of the City ' s Fleet : 1 . Collect and summarize data for vehicles equipped with telematics devices in a format to be determined in consultation with the City . 2 . Collect and summarize data for the remainder of the fleet and supplement telematics data with information from AES ' s fleet management platform and other data sources ( e . g ., AssetWork FleetFocus M5 , manual logs , etc .) in a format to be determined in consultation with the City . 3 . Gather any additional information necessary to support the analysis including but not limited to , supplemental data from City personnel ( e . g ., estimated driving schedule , interviews with drivers , etc .) and external research or data collection ( e . g ., estimated salvage value , estimated fuel economy , and other relevant sources ). 4 . Perform an analysis of the collected data to assess the City fleet by vehicle type , usage patterns , travel locations , and other relevant operational characteristics as needed . 5 . Provide a database of collected data from items 1 to 3 in a spreadsheet format that clearly lists the characteristics for each vehicle . This database will inform the comprehensive report .

Hawaii

2026-04-08