Fleet Management System ( Software Solution )

2026-11-03

Brookhaven Science Associates , LLC ( BSA ) is conducting market research to identify qualified vendors capable of providing a cloud - based fleet management system to support the management , compliance , and reporting requirements of a fleet of approximately 600 – 700 vehicles and equipment assets . The desired solution shall be a Software - as - a - Service ( SaaS ) platform that provides an integrated , centralized system for fleet operations , including asset management , maintenance and work order tracking , inspections , reporting , and system integration . The system must include , at a minimum , the following capabilities : Centralized asset lifecycle management for vehicles and equipmentWork order management and preventive maintenance scheduling ( time and mileage - based ) Electronic Driver Vehicle Inspection Reports ( DVIR ) with digital signature capabilityNative mobile application enabling field users to perform inspections , manage work orders , and upload photos / documentationReal - time reporting and analytics , including maintenance costs , fuel usage , and asset utilizationIntegration with telematics ( GPS - based systems ) and fuel management systemsCloud - based architecture with role - based access and real - time data availabilityThis Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation . BSA is not requesting proposals at this time . Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above .

New York

2026-05-05