Flight SimulatorLegal Notice Tennessean

2026-11-03

Williamson County Schools , ( WCS ) is currently accepting sealed bids from qualified dealers for the purchase of a Flight Simulator # 2 – Desktop Immersive Training Device . This device will be used in the new WCS Innovation Center in Franklin TN . This RFB Document contains important details along with precise specifications . “ Bidders Beware ” understand that the scope and significance of your bid must comply with the specifications . WCS has compiled a complete and straight forward list of specifications which are detailed in these documents . Part One : 1 . 1 Purpose : WCS has constructed a new Innovation Hub for our CTE students . This bid is for the purchase of high - quality augmented reality immersive training devices to introduce the students to the aviation field . 1 . 2 Experience : Companies submitting a bid for the desk mounted immersive training devises should have a minimum of five year ’ s experience in this type of technology . Bids submitted should be from companies that have the experience , fortitude , determination and financial backing to sell , service , install and train the trainer on how to use these machines . Bid price is to be a 100 % turn - key job with the awarded bidder , handling all aspects of the purchase . 1 . 3 The use of a manufacturer ’ s name : Use of any special brand , model or make in describing an item or the use of detailed descriptive specifications pertinent thereto , does not restrict vendors to that manufacturer or specific article or such detailed descriptive specifications . This means or method is being used to indicate the character or quality of the article desired . The articles or service on which bids are submitted should be of such character , quality and design that will serve the purpose for which it is intended . 1 . 4 Indemnification / Hold Harmless : The awarded bidder shall indemnify , defend , save and hold harmless Williamson County Schools its officers , agents and employees from all suits , claims , actions or damages of any nature brought because of arising out of , or due to breach of the agreement by awarded bidder , its subcontractors , suppliers , agents or employees or due to any negligent act or occurrence of any omission or commission of contractor , its subcontractors , suppliers , agents or employees . Part Two : 2 . 1 Award of Bid : The bid will be awarded to the lowest and best overall bid that meets or exceeds the specifications set forth by the WCS – CTE Career & Technology Department . Any bid that clearly does not meet the specifications will not be considered . It is important to note that WCS will evaluate all submittals using the bidder ’ s ability to complete and follow instructions when providing the document . Bids will be considered using the bidder ’ s level of proposed technology , materials , past experience and overall quality of the training devices . 2 . 2 Funding : This project is ultimately subject to funding as with all WCS projects . Bid costs must include all related sales and use tax . Although WCS is tax exempt the Bidders is responsible for any and all sales and use tax for the materials and equipment . 2 . 3 Training : WCS will require the awarded bidder provide 100 % of the cost to provide complete installation , set up , demonstrations and training the trainer when it is delivered to the school district . Bids must include the cost of the live in person demonstration . 2 . 4 Added Cost : The awarded bidder will make available to WCS the entire price and no added cost regardless of what the nature will be paid . Each bidder should use caution to be sure that they have included this ancillary cost in the submitted bids . If the awarded bidder fails to comply WCS will not be obligated to pay any additional cost incurred by the bidder . 2 . 5 Invoicing - Payments : Payments will be made within ( 30 ) days of the date the awarded bidder delivers and has completed the installation of the equipment and all other aspects of the bid project . All aspects must be complete and to the satisfaction of the CTE Director before the invoice is paid . WCS will pay from ( 1 ) itemized invoice . The invoice must be reflective of the awarded bid price and include a WCS PO . SPECIFICATIONS FOR THE AUGMENTED & VIRTUAL REALITY FLIGHT IMMERSIVE TRAINING DEVICES Immersive Training Devices Virtual & Augmented ( 5 ) units to be purchased ( 4 Virtual ) and ( 1 augmented ) Virtual Reality Flight Training System Includes the following : 1 . VR ready computer with flight training software 2 . Flight controls , rudder pedals , flight yoke and vernier throttle / mixture 3 . Chassis , chair and motion actuators 4 . VR headset 5 . Internet connectivity to vendor for diagnostics and remote support 6 . Equal to or better than True Course ITD and Courseware 7 . Site licenses for up to 200 students

Tennessee

2026-05-05