FPC ALDERSON FY26 FOOD SERVICE QTR 3 SUBSISTENCE

2026-11-03

U . S . Department of Justice FederalBureau of PrisonsFederal Prison Camp ( FPC ) Alderson , WV 24910February 6 , 2026 ( i ) This is a Combined Synopsis / Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation ( FAR ) Subpart 12 . 6 , as supplemented with additional information included in this notice . This announcement constitutes the only solicitation ; quotes are being requested , and a written solicitation will not be issued .( ii ) The solicitation number is 15B10126Q00000011 . This solicitation is issued as a Request for Quote ( RFQ ). Please review it in its entirety .( iii ) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular ( FAC ) 2024 - 06 .( iv ) This solicitation is issued as a total small business set - aside . The NAICS code for this requirement is 311991 , with a size standard of 700 employees .( v ) The following items are required . Please refer to item descriptions specific to this solicitation . For example : Salad Dressing = Ranch . If any other items are posted , they will automatically be skipped to the next lowest bidder . Various subsistence items for the Federal Prison Camp , Alderson , West Virginia , as detailed in Attachment A – National Menu Specifications Quote Sheet .( vi ) This solicitation is expected to result in the award of a firm - fixed price contract ( s ) for various subsistence items . The award may be a single or multiple awards . Awards valued under the Micro Purchase Threshold of $ 15 , 000 will be made via a Firm - Fixed Price ( FFP ) Government Purchase Card transaction through the local food services department .( vii ) Terms of Delivery : F . O . B . Destination , beginning April 1 , 2026 , and ending April 30 , 2026 , during the following delivery windows :• 7 : 00 AM - 10 : 00 AM • 12 : 00 PM - 2 : 00 PM Eastern Standard Time ( EST ) There will be no delivery on holidays or weekends . Items must be delivered between April 1 , 2026 , and April 30 , 2026 , or they will be considered canceled . Failure to deliver within the established time frame will be considered non - compliance , and the contract may be terminated for cause .• Delivery Requirements : o All deliveries must be palletized in a way that allows the products to be easily accessible . Pallets should be placed so that a pallet jack can easily remove them from the truck . o We will not download other products to access our own . If our product is not easily accessible , the delivery will be subject to refusal . NATIONAL MENU SPECIFICATIONS QUOTE SHEETFY26 QTR 3 FEBRUARY 2026o All boxes , cases , and products must be properly marked to indicate contents . Products not properly marked will be refused . o Non - frozen perishable foods must be delivered between 34 ° F to 40 ° F . o Frozen foods must be delivered at 0 ° F or below . Products that indicate prior thawing will be refused . o Shelf - stable products must not be frozen or refrigerated , and the temperature must remain above 40 ° F . Vendors failing to meet delivery schedules or providing products in poor condition will be subject to removal from future solicitations . Past performance issues regarding non - fulfillment of terms and conditions may influence future award decisions .• Items must meet National Menu Specifications and / or the Schedule of Supplies . All items will be closely inspected . Items not meeting the specifications will be refused at the vendor ' s expense . If non - compliance is identified after the transportation provider leaves the FPC Alderson premises , the vendor must arrange for the pickup of the non - compliant product at their expense within two weeks of the notification . Federal Prison Camp , Alderson Glen Ray Road Alderson , WV 24910 ( viii ) FAR 52 . 212 - 1 ( Instructions to Offerors - Commercial Products and Commercial Services , SEP 2023 ) applies to this acquisition . References to offer and offeror are hereby changed to quote and quoter , respectively .( ix ) Award Evaluation : Award will be made using a trade - off method to the responsible quoter whose quote conforms to the requirements and is determined to provide the best value to the Government , based on the following evaluation factors : 1 . Price – The Government will evaluate the quoter ’ s proposed price to ensure it is fair and reasonable . 2 . Past Performance – Past performance information , including prior experience and similar performances undertaken by the contractor , will be evaluated .( x ) FAR 52 . 212 - 3 ( Offeror Representations and Certifications – Commercial Products and Commercial Services , May 2024 ) must be submitted with the quote .( xi ) FAR 52 . 212 - 4 ( Contract Terms and Conditions – Commercial Products and Commercial Services , NOV 2023 ) is applicable to this acquisition .( xii ) FAR 52 . 212 - 4 ( a ) ( Inspection / Acceptance ) The Contractor shall only tender for acceptance those items that conform to the requirements of this contract . The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance . The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price . If repair / replacement or reperformance will not correct the defects or is not possible , the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services . The Government must exercise its post - acceptance rights : 1 . Within a reasonable time after the defect was discovered or should have been discovered ; and2 . Before any substantial change occurs in the condition of the item , unless the change is due to the defect in the item .( xiii ) FAR 52 . 212 - 5 ( Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services , MAY 2024 ), including the following clauses , are applicable to this acquisition :• 52 . 203 - 17 – Contractor Employee Whistleblower Rights ( NOV 2023 ) NATIONAL MENU SPECIFICATIONS QUOTE SHEETFY26 QTR 3 3 FEBRUARY 2026 • 52 . 204 - 10 – Reporting Executive Compensation and First - Tier Subcontract Awards ( Jun 2020 )• 52 . 222 - 3 – Convict Labor ( June 2003 )• 52 . 222 - 21 – Prohibition of Segregated Facilities ( Apr 2015 )• 52 . 222 - 26 – Equal Opportunity ( Sept 2016 )• 52 . 232 - 33 – Payment by Electronic Funds Transfer - System for Award Management ( Oct 2018 )( xiv ) The selected quoter must comply with the additional contract terms and conditions , which are incorporated herein by reference :• FAR 52 . 203 - 18 – Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation ( JAN 2017 )• FAR 52 . 204 - 7 – System for Award Management ( Oct 2018 )• FAR 52 . 204 - 16 – Commercial and Government Entity Code Reporting ( AUG 2020 )( xv ) The completed solicitation package must be returned no later than 8 : 00 AM Eastern Daylight Time on FEBRUARY 20 , 2026 .( xvi ) Vendors shall submit quotes in . pdf format to Ashley Tabor , Procurement and Property Specialist , by email to atabor @ bop . gov ONLY . No fax , hand - delivered , or mail - in quotes will be accepted . Quotes must be valid for 30 calendar days after close . Please ensure all requested information is included . Information will be posted to SAM . gov | Contract Opportunities . All future information about this acquisition , including amendments and cancellations , will also be distributed through this site . Interested parties are responsible for monitoring this site to ensure they have the most up - to - date information about this solicitation . Question Submission : Interested quoters must submit any questions concerning the solicitation as early as possible to allow the Buyer ( FPC Alderson ) to respond . Questions must be submitted by email to atabor @ bop . gov . No phone calls please .

West Virginia

2026-05-02