FSPMC Janitorial Services

2026-11-03

3 MANDATORY REQUIREMENTS OF BID All Requirements in this section are Mandatory and shall be met at no additional cost above what is submitted in the Bid . Bidder must use Attachment C - Response to Bid Qualifications and Requirements to respond to this section . 3 . 1 JANITORIAL SERVICE REQUIREMENTS 3 . 1 . 1 Contractor must clean the FSPMC to meet all janitorial cleaning standards as outlined in Appendix 1 – Cleaning Standards . 3 . 1 . 2 Contractor staff must not disturb papers or personal effects on desks , open drawers or cabinets , use telephones , computer , radio or television sets , or tamper with other personal or state property . 3 . 1 . 3 Contractor must submit to monthly Quality Assurance Inspections referenced in Section 1 . 2 . ( See Appendix 3 – Quality Assurance Inspection Form ) 3 . 1 . 3 . 1 When the quality and quantity of work performed for any attribute is determined to be above standard by a majority of the Quality Assurance Team , the Contractor must receive a 1 % increase per attribute listed , but not to exceed 5 % of the monthly Contract cost , after applicable vacant space deductions . 3 . 1 . 3 . 2 When the quality and / or quantity of work performed is determined by a majority of the Quality Assurance Team to be unacceptable for any attribute listed , the Contractor must receive a 1 % deduction per attribute listed , but not to exceed 5 % of the monthly Contract cost , after applicable vacant space deductions . 3 . 1 . 3 . 3 The Contractor must be placed on a six ( 6 ) month probation period when cleaning performance is deemed unacceptable for three ( 3 ) consecutive months of this Contract as evaluated by the Quality Assurance Team using Appendix 3 - Quality Assurance Inspection Form . 3 . 1 . 3 . 4 The Contractor must maintain overall cleaning performance at the required standards ( standard or above , per the Quality Assurance Inspection Form ) during each month when on a probationary period , or DFTS may cancel the Contract . Refer to section 4 . 1 for cancellation terms . 3 . 2 CLEANING SCHEDULE REQUIREMENTS The Contractor will be given a one ( 1 ) - week notice of changes in hours that may necessitate changes in daily demand . 3 . 2 . 1 Contractor must perform janitorial services at the FSPMC according to the schedule outlined in Appendix 2 – Schedule of Cleaning . 3 . 2 . 1 . 1 Bidders must complete Attachment F – Staffing Detail Sheet , indicating the quantity of janitorial staff and the anticipated work hours necessary to perform the duties outlined in Appendix 2 – Schedule of Cleaning . This information will be used during contract negotiations to inform the Contract Manager and the finalized version will be used to establish performance expectations throughout the term of the contract . 3 . 2 . 2 Contractor staff must perform Services in Unit 1 Monday through Saturday , between the hours of 4 : 00 PM and 7 : 00 AM ( except for Day Porter Services ). 3 . 2 . 2 . 1 On Saturdays , Contractor staff must only clean the Office of the Medical Examiner space in Unit 1 . Contractor staff are NOT required to remain onsite on Saturday from 4 : 00 PM and 7 : 00 AM ; Contractor staff should only remain onsite for as long as it takes to clean the Office of the Medical Examiner space . All other areas of Unit 1 only require Services Monday through Friday , per Appendix 1 – Cleaning Standards and Appendix 2 - Schedule of Cleaning . 3 . 2 . 3 Unit 2 must be cleaned Monday through Friday from 12 : 00 PM to 4 : 00 PM per Appendix 1 – Cleaning Standards and Appendix 2 - Schedule of Cleaning , plus any additional requirements and duties listed below . • All restrooms must be cleaned by 2 : 00 PM . • Any tasks that fall under “ Day Porter Work ” as outlined in Appendix 2 - Schedule of Cleaning , Section 2 , as requested . • Cleanup of spills and address restroom or other miscellaneous janitorial issues as needed . 3 . 2 . 4 Contractor staff must perform Services in the Common Area Monday through Friday between 4 : 00 PM and 7 : 00 AM ( except for Day Porter Services ). 3 . 2 . 5 Contractor staff work schedules must be established to meet the daily demands based on the work schedule of the building tenants and agreed to with the Unit Owners . 3 . 2 . 6 In the event the Contractor has a personnel shortage , prior approval must be granted from the Unit Owner to be authorized to work beyond scheduled hours or on weekends . 3 . 3 EXTRA WORK AND SPECIAL PROJECT REQUIREMENTS DFTS and the Unit Owners reserve the right to request and negotiate Extra Work and special cleaning projects outside of the scope of the contracted routine cleaning , as needed . DFTS is under no obligation to accept Extra Work from the Contractor . 3 . 3 . 1 Extra Work and project cleaning must be performed at the Extra Work Hourly Rate provided in Section 2 of Attachment A - Cost Sheet . DFTS reserves the right to negotiate these rates or to bring in other contractors for Extra Work where necessary . 3 . 3 . 2 Any janitorial services performed outside of the cleaning schedule outlined in Appendix 2 ( such as hot water extraction of carpet and hard floor care such as stripping / waxing ) must be considered Extra Work .

Wisconsin

2026-05-06