FUEL SITE MAINTENANCE

2026-11-03

SCOPE OF WORK Jefferson County desires to establish a contract with a qualified vendor to furnish FUEL SITE MAINTENANCE services to include labor and parts as needed for above ground and below ground fuel tank equipment located at fuel sites owned by Jefferson County and members of the Purchasing Association of Central Alabama ( PACA ). All bidders must furnish , in the space provided in the bid , the data requested . Failure to comply may be sufficient reason for rejection of bid . The fuel site maintenance specifications indicate the required quality for the work best suited to the County ’ s purposes and any equivalents must have their approval . Bidders are required to have the capability to provide the following requirements for maintenance and repair of Jefferson County Commission and PACA fuel sites : a ) Contractor is expected to dispatch repair personnel the same day if the fuel site is completely down and within 24 hours for all other problems . Repair personnel may contact Fleet Management at 205 - 325 - 5101 or 205 - 506 - 8289 . b ) Contractor must have all applicable licenses needed for contractors providing services including UST Operator Training license . c ) Contractor is required to provide any requested maintenance and repairs to all above ground equipment including fuel dispensers , fuel pumps , and Fuelmaster FMUs ( card readers ). This includes but is not limited to replacement of nozzles , hoses and breakaways . Contractor must also clean up and dispose of equipment and parts replaced during the maintenance / repair process . d ) Contractor is required to provide any requested maintenance and repairs for below ground and fuel storage tank equipment including lines , valves , and tank inventory probes ( Centeron , Simmons and SmartTank brands ) for that are non - warranty . Contractor must also clean up and dispose of equipment and parts replaced during the maintenance / repair process . e ) Contractor is required to provide above and below ground tank maintenance to include pumping out water and sludge not resulting from fuel drops . f ) Contractor is required to provide calibration of meters at all stationary and mobile fuel sites upon request and provide repairs necessary to perfect calibration . g ) County will provide minor maintenance as follows : fuel dispenser / pump filter replacement . h ) Repair and parts estimates for major repairs are required to be submitted to the Director of Fleet Management for prior approval before the work can be done . Note : Requests and approvals shall be made by designated employees only . Jefferson County and PACA members will provide a list of contacts for this purpose . Any work performed without prior approval will not be authorized for payment . i ) Contractor is required to notify Fleet Management upon completion of requested work and to provide work order details for the tasks performed . j ) Contractor must invoice the County within 90 days of completed repairs . Payments will not be made on invoices beyond this time frame . Total repair costs should include all disposal and cleaning fees associated with repairs performed .

Alabama

2026-03-27