Furniture , Fixtures and Equipment .

2026-11-03

The purpose of the Request for Proposal ( RFP ) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of Furniture , Fixtures and Equipment . The purpose of this RFP is to establish a contract with a Contractor to provide Furniture , Fixtures and Equipment for the Grants Cibola County Schools . The school is approximately 61 , 069 GSF and is designed for the needs of 474 students . Items will need to meet all specifications listed and Contractor will need to be able to deliver and install items where needed . DETAILED SCOPE OF WORK General Requirements : 1 . The Contractor shall coordinate their work with other critical construction operations through the Owner and the General Contractor . This shall include coordinating locations of wall receptacles and other services during construction so as to avoid conflicts with furnishings . a . The Contractor is responsible for field verifying all dimensions as they relate to furnishings before order placement . b . The Contractor shall perform all work in strict compliance with applicable provision of prevailing Local , State and Federal codes and ordinances , including appropriate license laws . c . All products and related components ( including fabric ) of the furniture shall be available for future ordering and purchase for a period not less than five ( 5 ) years after the date of contract completion regardless of if product or component has been cancelled from the manufacturers ’ standard running product line . d . The Contractor will honor all manufacturers ’ warranties . Warranties to match specified items and be no less than ( 10 ) years on all products , unless noted otherwise in specifications . e . The Contractor is responsible for coordinating with the Owner and the General Contractor on timing of order placement and delivery to ensure products arrive when the site is ready for installation . If construction delays arise after orders are placed and it ' s necessary to do so , the Contractor is responsible for storage of all product at no cost to the Owner , for a duration no less than 4 weeks . 2 . Substitutions a . Specifications detail items to be used as a Basis - of - Design with exception to items labeled ‘ No Substitutions ’. If the Contractor chooses to submit a substitution , the Contractor to submit product deemed as equal to specified product along with justification for equal product . Finishes must match specified products . If submitting a substitution , please include requirements as detailed under submittal section in Proposal Response Format . b . The acceptance of each " equal " product is entirely at the discretion of the School District and PSFA and will be evaluated on the basis of structural strength , durability , finish , availability of parts for maintenance and repair , and adherence to the design intent of the project . It must be equal in the arrangement of plan / layout . c . The Contractor assumes responsibility for , and waives all claims for , additional costs which may subsequently become apparent upon acceptance of the substitution . 3 . Pricing a . Provide the most competitive price available . This may include but is not limited to providing pricing for products on purchasing contracts applicable to owner . b . The Contractor to hold bid pricing for 12 months of submission . c . All orders must be placed within 12 months of submission . d . Minimize the number of Purchase Orders to what is necessary to provide the specified products and the most competitive pricing . e . Owner may choose to value engineer any portion ( s ) of the package after award , pending the total proposal amount . This may include fabric changes or product deletions as deemed necessary . f . If the Owner determines more furnishings are required during the construction process , the Contractor will provide the same cost per item for any additional pieces . 4 . Installation a . Furniture to be installed in three phases . The Contractor shall coordinate order and delivery dates for each accordingly . b . Provide installation for all furniture included in the specifications . c . The Contractor ( s ) shall verify installation details ( i . e . shelf heights , dimensioning of placing elements in room ) with the owner prior to finalizing installation plans . d . Installation shall be performed by qualified and factory authorized personnel , with consistent level of quality and attention to detail throughout the installation . All work shall be executed in accordance with factory directive . i . Provide resumes of qualified personnel who will be performing and overseeing the processes outlined in this Scope of Work . e . The Contractor shall coordinate and schedule the installation directly through the Owner . f . A schedule of installation dates by product manufacturer shall be provided after all orders have been submitted and ship dates acknowledged . i . Quantities of direct ship trucks ( if any ). g . The Contractor shall protect existing building finishes throughout the course of installation . The repair of any building damages caused by the Contractor during the installation will be the responsibility of the Contractor . h . The Contractor shall remove all debris from premises upon completion of work each day . Debris to be recycled when possible . The Contractor is responsible for wiping down all surfaces and cleaning the project area before the final punch is performed . i . Punch list walk - through shall be conducted at completion of the installation and shall be scheduled with the owner in advance . i . Missing and warranty items must be addressed and ordered at the completion of each punch list issued . j . In the event construction delays after orders are placed , the Contractor to provide storage for all furniture for no less than 4 weeks .

New Mexico

2026-05-02