FY 2026 Rural Road and University Drive Grade Separation Feasibility Study

2026-11-03

Task 1 : Project Management Plan and Administration The CONSULTANT shall provide overall project management and administrative support necessary to deliver the study in accordance with the approved project scope , budget , and schedule . This task establishes management structure , coordination processes , and quality controls required to support timely delivery of technical work products and informed decision - making . The CONSULTANT shall develop and implement a Project Management Plan (“ PMP ”) that defines project organization , roles and responsibilities , communication protocols , coordination procedures , and quality assurance / quality control ( QA / QC ) practices . The PMP shall serve as the governing document for the Study ’ s execution . The CONSULTANT shall coordinate closely with MAG ’ s staff and designated project partners throughout the Study . Project coordination shall include regular meetings ( including field meetings and site visits , if necessary ) to review progress , discuss technical issues , confirm assumptions , and obtain input at key decision points . The CONSULTANT shall document decisions , action items , and follow - up responsibilities from all meetings . At a minimum , the CONSULTANT shall conduct the following coordination items : 1 . PROJECT COORDINATION AND MEETINGS : The consultant shall support the following coordination structure : • Project Management Team (“ PMT ”): The PMT shall include MAG ’ s staff and the CONSULTANT project manager and key staff . PMT meetings shall be held on a regular basis to monitor progress , review work products , address technical and administrative issues , and confirm schedule and budget status . • Management Partners (“ MP ”): Management Partners shall include representatives from Valley Metro and the City of Tempe . Coordination meetings with the MP shall occur at regular intervals and at key Study milestones to review technical findings , provide input on study direction , and support consensus - building on major Study decisions and recommendations . Meetings with the MP may either be focused on individual meetings with each agency or combined meetings with multiple agencies . • Agency Stakeholders : Targeted coordination with other agencies , including Arizona State University and the ADOT Rail Safety Section , shall be conducted as needed to inform study assumptions , review findings , and identify issues relevant to feasibility , operations , and implementation . The CONSULTANT shall prepare meeting agendas in advance of each meeting and provide written summaries documenting discussion topics , decisions , action items , and next steps . Materials will be provided to the PM no later than three ( 3 ) business days before and after the scheduled meeting . 2 . PROJECT SCHEDULE AND PROGRESS TRACKING : The CONSULTANT shall prepare a detailed project schedule identifying the duration and completion for all tasks , subtasks , milestones , draft and final deliverables , and presentations , and anticipated review periods . Review periods for deliverables that require PM review should be five ( 5 ) or more business days , and ten ( 10 ) or more business days for deliverables that require additional MP or MAG leadership review . The schedule shall be used to track progress against the approved baseline and shall be updated regularly to reflect actual progress and any approved changes . The CONSULTANT shall monitor project performance and proactively identify potential schedule or budget issues . Any anticipated deviations from the approved scope , schedule , or budget shall be communicated to MAG in a timely manner . 3 . QUALITY CONTROL PLAN : The CONSULTANT shall create a QA / QC plan for all technical and administrative deliverables . QA / QC procedures shall include internal review processes and documentation of review comments and resolutions prior to submission to MAG . The Consultant shall indicate a comment resolution process . This will be used as needed to review deliverables and may be held in conjunction with the scheduled Project Team meetings .

Arizona

2026-03-27