G099 -- HCHV - Low Demand Safe Haven - Housing & Case Management - B + 4 - JJP Bronx

2026-11-03

DESCRIPTION Sources Sought Notice for Emergency Residential Housing and Case Management Services to Homeless Veterans located at James J . Peters VA Medical Center , Bronx NY . HEALTH CARE FOR HOMELESS VETERANS ( HCHV ) REGIONAL PROCUREMENT OFFICE EAST - NETWORK CONTRACTING OFFICE 2 BRONX VAMC THIS IS NOT A SOLICITATION . This is a Sources Sought Notice only . This notice is issued in accordance with Federal Acquisition Regulation ( FAR ) 5 . 201 in order to conduct market research . Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal ( RFP ) or a guarantee to issue an RFP in the future . This notice does not commit the Government to contract for any supply or service . All information submitted in response to this announcement is voluntary . The Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government . Not responding to this notice does not preclude participation in any future RFP , if issued . This announcement is based on the best information available at this time and is subject to future amendment . No questions will be answered in response to this notice . The anticipated North American Industry Classification System ( NAICS ) Code is 624221 Temporary Shelters , Small Business Size Standard $ 13 . 5 Million . OVERVIEW : The Department of Veterans Affairs ( VA ), Network Contracting Office ( NCO ) 2 , and VA New York Healthcare System anticipate a requirement for contract with professionals who have qualifications , experience and expertise in providing quality Healthcare for Homeless Veterans ( HCHV ) to members serviced by the Department of Veterans Affairs at a VA Medical Center . The purpose of this Sources Sought Notice is to obtain interest from contractors who would be capable of providing services at the James J . Peters VA Medical Center , 130 West Kingsbridge Road , Bronx , NY 10468 . Contractors shall provide all labor , supervision , housing , material , and supplies necessary to provide emergency residential housing , treatment and supportive services through the HCHV program Contract Emergency Residential ( CER )/ Low Demand Safe Haven model . The Safe Haven services as a specialty model . and will offer services up to 40 homeless Veterans . Significant deviation from these services can dilute the model as prescribed and thus disrupt ongoing program evaluation and fidelity studies . The VA National Center on Homelessness among Veterans ( the Center ) provides ongoing support for program development for both providers and VA staff . Additionally , the Center has formulated the evaluation protocol and program fidelity measures which must be adhered to by the selected Contractor and the Bronx VA . Key Personnel : The Contractor shall employ sufficient personnel to carry out the policies , responsibilities , and programs . A full - time administrative staff member on duty and on site and available for emergencies 24 hours a day , 7 days a week . Please note : Security staff alone is not sufficient to meet this requirement . The staff member must be an employee of the contractor and is responsible for the overall day - to - day operation of facility assuring all policies and procedures are followed . The administrator on duty must remain awake and available to interact with Veterans during their work tour , whether during the day or at night . It is required that there is a director of the program on - call and available for emergencies 24 hours a day , 7 days a week . A professionally credentialed clinical supervisor ( minimum LCSW ) available to make on - site visits , at minimum once per week , and provide ongoing supervision of cases to case management personnel . Sufficient case management personnel with a master s degree in social work ( LMSW ) or Mental Health Counseling ( LMHC ) to provide the necessary therapeutic interventions and activities and to ensure a meaningful integration of these efforts with those provided in the residential setting . Staff should be dedicated to servicing this contract and not participate in shared assignments with another site ( s ). There must be at least one contract staff member with cardiopulmonary resuscitation ( CPR ) certification on duty on the premises and available for emergencies 24 hours per day / 7 days per week . Contract staff preparing or serving food to Veterans must have a valid food handler s permit obtained through the State where services are provided . If contracted meals and delivery services are utilized , food vendor must also maintain appropriate licensure . The contractor shall assign personnel to this contract that have the necessary education and / or training ( and , when required , certification or licensure ) to provide the services required by this PWS . The Contractor must identify each person functioning as key personnel under this contract , provide the VA HCHV Contract Residential Care Liaison the following information : Name and Title of each person Description of each person s duties Description of each person s certifications and licensures Copies of all certifications and licensures CONTRACTOR RESPONSIBILITIES Basic Services : The Contractor shall furnish each Veteran referred for care under this contract . Room and Board : A designated bed that is used exclusively by the individual Veteran from the time of admission to the time of discharge . The bed must be situated in a room that affords Veteran safety , privacy and security . VA will not pay for bed sharing , as it is not allowed in this contract . Beds shall not be used for more than one person at a time . Bed frame , mattress , mattress protector / cover ( mattresses must be in good condition and fully encased with protective covering ). Dresser and / or other storage for clothes and personal items . Food / Meals : Contractor is responsible for providing appetizing , nutritionally adequate meals three times per day , seven days per week , in a setting that encourages social interaction . Nutritious snacks between meals and at bedtime must be available for interaction . Nutritious snacks between meals and at bedtime must be available for those requiring or desiring additional food , when it is not medically contraindicated . Laundry : The contractor is responsible for providing laundry facilities and supplies to Veterans at no cost . Therapeutic and Rehabilitative Services : The contractor must provide individualized , on - site therapeutic and rehabilitative services determined to be needed by each Veteran admitted to the HCHV program . The therapeutic and rehabilitative services must be detailed in the individual service plan ( a . k . a . treatment plan ) developed by the contractor , with input from the Veteran and VA HCHV Liaison ( or designee ) for approval by VA , within 72 hours after admission . Case Management Facility : It is the responsibly of the contractor to properly maintain its facilities . The VA shall have no responsibility for paying or reimbursing the contractor for such expenses . The Key Personnel and Contractor s Responsibly info is not all inclusive . SPECIAL CONTRACT REQUIREMENTS Reports / Deliverables : The Contractor shall be responsible for complying with all reporting requirements established by the Contract . Contractor shall be responsible for assuring the accuracy and completeness of all reports and other documents as well as the timely submission of each . Contractor shall comply with contract requirements regarding the appropriate reporting formats , instructions , submission timetables , and technical assistance as required . SUBMISSION INSTRUCTIONS : Please submit your response in accordance with the following instructions : Detail your firm s capability of delivering the described services , ensuring you include responses to the Specific Response Items listed in the section below . Submit your response via email to Veronica Baldwin at Veronica . Baldwin1 @ va . gov by 3 : 00 PM Friday , April 2 , 2026 . Mark your responses as Proprietary Information if the information is considered business sensitive . Please include : Company Name : Company Address : Company DUNS : Company NAICS Code ( s ): Point of Contact Name : Point of Contact Phone Number : Point of Contact Email Address : Company Website ( if available ): Business Size / Type : FOR SDVOSB / VOSB ONLY : Please note that if responding as an SDVOSB or VOSB , your company must be registered and certified in the Small Business Administration ( SBA ) Vet Cert Database . Please include a copy of your SBA VetCert certification with your response . Prospective contractors are reminded that in accordance with FAR 4 . 11 they shall be registered in the System for Award Management ( SAM ) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract . SAM is located at http :// www . sam . gov . No solicitation document is available at this time ; this notice is to acquire information only . This request for capability information does not constitute a request for proposals ; submission of any information in response to this market survey is purely voluntary ; the government assumes no financial responsibility for any costs incurred .

New York

2026-05-05