GSA FLeet Lease Vehicle Auction and Marshalling Services Holbrook , AZ

2026-11-03

REQUEST FOR INFORMATION : GSA Fleet Lease Vehicle Auction & Marshalling Services1 . 0 DescriptionThe General Services Administration ( GSA ) Office of Fleet Management ( GSA Fleet ) has a requirement to acquire contractor support for vehicle auction and marshalling services or marshalling only services for Government vehicles . Services are required on or about April 1 , 2026 – March 30 , 2027 in Holbrook , AZ . Interested parties must be located within 50 miles of the Holbrook , AZ area . The vendor must be the owner or legal lessee of the facility . Facility costs are not reimbursable . Auction and marshalling site tasks include , but are not limited to : Advise the government on optimal disposition strategy for individual exchange / sale - eligible vehicles worldwide to maximize public participation and net proceeds , to include strategies for specialty ( law enforcement , buses , ambulances , medium & heavy trucks , etc .) as well as Zero Emission Vehicles to include battery electric vehicles , plug - in hybrid vehicles and / or fuel cell vehicles . Perform full vehicle inspections and ensure complete condition reporting , imagery capture ( including high - definition photo and video , 360 ° views , etc .), and accurate description writing . Provide recommendations on vehicle repairs and pricing , given vehicle condition , market environment , among any other factors , to ensure the greatest return on investment . Create and execute marketing plans / campaigns to catalog vehicles and announce vehicle sales to the public as required by law , and to advertise to / connect with the broadest possible market audience . Perform electronic inventory management for vehicles and vehicle - related assets ( e . g ., license plates , removed equipment , telematics devices ). Support the creation and management of all required vehicle disposition documentation / records . Conduct activities related to bidder / buyer management , including registration , validation / eligibility checks , etc . Provide end - to - end customer service and support to bidders / buyers throughout the sales process to ensure a seamless , transparent , and customer - centric buying experience . Facilitate and perform payment collection process . Encourage maximum participation by offering a range of non - government affiliated services ( retail financing , aftermarket warranties , vehicle enhancement etc .). Store , service and remarket of electric vehicles to include any necessary charging infrastructure . Transport vehicles to and from vendor locations . Prepare vehicles for public inspection and final sales / disposition , including services such as reconditioning , maintenance and repair , as well as equipment removal / disposal , and license plate & government credit card disposal and tracking . Offer industry - aligned services for customers to perform vehicle test drives . Provide state - of - the - art technology that will improve customer experience including enhanced condition reporting , 360 ° views , video , high - definition photography , etc . Conduct a full and open competitive sales process , including public inspection periods for all vehicles , and any related sale services for exchange / sale property . Ensure and facilitate the security , storage , and release of vehicles from time of receipt until final removal . Manage the logistics of vehicle transportation to bring vehicles to sale . Prepare vehicles for sale , to include vehicle equipment removal / disposal , reconditioning , and repairs . Work with local government entities to facilitate any inspections , documentation , and any other actions required to complete transactions in local markets . Perform electronic inventory management , vehicle inspection , complete condition reporting for vehicles . Offer recommendations on vehicle repairs and pricing , given vehicle condition , local market environment , among any other factors , to ensure the greatest return on investment . Provide customer service to buyers in global markets . Create and execute marketing campaigns for local markets . Offer an internet sales platform with the potential to reach a global audience . Collect proceeds from vehicle sales and if necessary , convert to U . S . dollars . Marshalling only site tasks include , but are not limited to : Transport or resource / transportation of vehicles to and from vendor location ( e . g ., customer location , OEM dealership , offsite repair facility ). Inspect vehicles upon delivery for various factors including but not limited to any damage to the vehicle , all components of the vehicle are accounted for ( e . g ., keys , floor mats , etc .), and missing equipment . Perform telematics device installation and / or activation on all new vehicles prior to releasing the vehicle to the customer . Validate new vehicles and options to vehicle order information provided by GSA . Perform pre - delivery inspections ( PDI ) in accordance with the manufacturer ’ s standards . Prepare new vehicles for customer receipt . Provide driver education for customers including vehicle operation , unique features , infotainment settings , etc . Offer specialized expertise and support on Electric Vehicle management , operation and charging infrastructure . Charge battery - powered vehicles . Maintain all vehicle fuel and charge levels as prescribed in the Statement of Work by GSA . Perform custodial and sales preparation services to facilitate auction house sales of GSA exchange lease vehicles . Process and manage all required vehicle shipment and delivery documentation . Manage scheduled vehicle appointments and ensure accurate vehicle exchanges . Perform all necessary tasks associated with confirming vehicle assignment and termination to and from the customer as prescribed by GSA . Provide end - to - end customer service and support to GSA Fleet and customer agencies throughout the marshalling process to ensure a seamless and transparent delivery and exchange process . Fulfill proper disposal of old / expired plates both front and back as prescribed by GSA . Perform electronic inventory management for vehicles . Ensure and facilitate the security , storage and inventory control of vehicles , license plates , credit cards and other assets from time of receipt until final removal . Scale charging capabilities to meet the needs of increasing electric vehicle adoption . 2 . 0 BackgroundGSA Fleet provides a full - service fleet management program providing transportation solutions to partner agencies worldwide across the U . S . Federal government . It maintains a diverse fleet of over 227 , 000 vehicles , including light , medium , and heavy - duty vehicles , to include sedans , SUVs , vans , trucks , buses , ambulances , and law enforcement vehicles . Vehicles range from gasoline and diesel fueled vehicles to alternative fuel vehicles ( AFVs ), such as electric vehicles ( EVs ) to low - speed electric vehicles ( LSEV ’ s ) and non - powered vehicles and trailers . Nationally , GSA Fleet orders and receives on average 30 , 000 + vehicles from suppliers annually . As GSA Fleet is responsible for the disposition of its vehicles , it then remarkets and sells the used vehicles across the United States and its territories , Japan , and Europe . Its vehicles are sold under the exchange / sale authority of 41 CFR 102 - 39 . This authority aims to expedite the disposal process and maximize proceeds in the most cost - effective manner to the U . S . taxpayer . To achieve this objective , GSA Fleet currently sells its used vehicles via live and online auctions worldwide , leveraging its contracts with commercial vendors to carry out all auction - related services . These auctions must adhere to all legal and regulatory requirements . They must also be open to the general public and provide an equal opportunity for individuals , businesses , government entities , and other organizations to take part in a zero - fee , fully open , and competitive sales process . To facilitate this process , GSA Fleet employs its vehicle remarketing specialists , who are warranted sales contracting officers and experts in the sales of its vehicles , to work with its vendors to approve repairs , pricing , as well as carry out and approve each sale to maximize net proceeds . As the used vehicle marketspace continues to evolve , GSA Fleet seeks to better align its current sales model with industry and is seeking industry to provide their best practices , strategies , platforms , and expertise to modernize and streamline GSA ’ s public vehicle sales model in the most cost - effective manner possible . GSA Fleet welcomes exploring new sales pathways , including retail sales , as options to broaden its market presence , expand public participation in its sales , and increase overall net proceeds . Given the increase in the number of electric vehicles in the Federal fleet , GSA aims to especially leverage vendor expertise in this critical area . It also hopes to expand its geographic footprint in locations where it currently does not have coverage or expertise . 3 . 0 Responses3 . 1 Responses : Interested parties are required to respond to this RFI with submissions in a Microsoft Word (. doc or . docx ) compatible format and / or . pdf format . Respondents are requested to provide the information asked for in the Vendor Response attachment . Respondents may provide additional supporting documentation along with their submissions . Responses shall be limited to no more than 15 pages for the entire submission ( including company information , answers to technical questions , supporting documentation , etc .). Please follow the directions below for developing and submitting a response to this RFI . Page Maximum : 15 PagesFont : Calibri , Arial or Times New RomanFont Size : 11Line Spacing : Single3 . 2 Proprietary information , if any , should be minimized and MUST BE CLEARLY MARKED . To aid the Government , please segregate proprietary information . Please be advised that all submissions become government property and will not be returned . In addition to government employees , government support contractors may review and evaluate the whitepaper submission ( s ). If this is a concern for your company , please address it in the list of questions due to the government as noted in paragraph 5 . 0 . 3 . 3 Company Information . The response should provide the following information : 3 . 3 . 1 Contact Information : Company name , mailing address , overnight delivery address ( if different from mailing address ), phone number , and email of designated point of contact . 3 . 3 . 2 Is the company registered within the System for Award Management - SAM . gov ? ( Y / N ) If yes , what is your SAM Unique Entity Identifier ( UEI )? 3 . 3 . 3 Are you able to provide : Only auction services ? Only marshalling services ? Or both auction and and marshalling services ? 3 . 3 . 3 . 1 Please provide number of vehicles annually and types of vehicles ( vehicle types / vehicle classes ) sold / marshalled . 3 . 3 . 3 . 2 If applicable , how many sales do you conduct in a typical year and at what frequency ? Please list and provide numbers by sale type ( physical auction , online only , etc .). 3 . 3 . 3 . 3 Are there any types of vehicles you will not sell ? 3 . 3 . 3 . 4 What is the average vehicle age and mileage of the vehicles you sell ? 3 . 3 . 3 . 5 Do you specialize in salvage / junk vehicle sales ? 3 . 3 . 4 Where are you located in reference to the Holbrook , AZ area ? (# of miles ) 3 . 3 . 5 NAICS code and socio - economic status , if applicable . 3 . 3 . 6 Is the company the owner or legal lessee of the facility . 4 . 0 Meetings and DiscussionsThe government representatives may or may not choose to meet with respondents to this RFI . Such meetings and discussions would only be intended to get further clarification of potential capability to meet the requirements . 5 . 0 QuestionsAny questions related to the RFI are due to the government no later thanJanuary 13 , 2026 , with the subject line , “ Questions for RFI – 47QMCA26N0016 ” no later than 1 : 00 p . m . Central Time and must be submitted via e - mail only to jeffrey . whelpley @ gsa . gov . Questions regarding this announcement shall be submitted in writing . Verbal questions will NOT be accepted . Questions shall NOT contain proprietary or classified information . Questions received after January 13 , 2026 , will not be considered . 6 . 0 Response Due DateRFI responses are dueJanuary 27 , 2026 , with the subject line , “ Response for RFI – 47QMCA26N0016 ” no later than 1 : 00 p . m . Central and must be submitted via email only to jeffrey . whelpley @ gsa . gov . Responses received after the due date and time will not be considered . 7 . 0 SummaryTHIS IS NOT A SOLICITATION : The government is not obligated to make an award as a result of this request . THIS IS A REQUEST FOR INFORMATION ( RFI ) ONLY and is for informational purposes only ; this is not an Invitation for Bid ( IFB ), a Request for Proposal ( RFP ), or Request for Quotation ( RFQ ). No solicitation document exists , and a formal solicitation will not be issued by the Government as a result of the responses to this RFI . The government will not be liable for payment of any preparation expenses in response to this RFI and is in no way obligated by the information received . Any costs incurred by interested companies in response to , or as a result of this announcement will NOT be reimbursed . The information provided will be used by the government for the purpose of conducting market research . Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response . It is the responsibility of the interested parties to monitor the website for additional information pertaining to this RFI . The information provided in the RFI is subject to change and is not binding on the government . GSA has not made a commitment to procure any of the items discussed , and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought . All submissions become government property and will not be returned .

Arizona

2026-03-27