H312 -- NEW Fire Damper Inspection and Testing Services

2026-11-03

Page 3 of 3 SOURCES SOUGHT SYNOPSIS The Department of Veterans Affairs is issuing this source sought synopsis as a means of conducting market research to identify firms having an interest in and the resources to support a requirement to provide Fire Damper Inspection and Testing for the Clement J Zablocki VA Medical Center , located in Milwaukee , WI The result of this market research may contribute to determining the method of procurement . The applicable North American Industry Classification System ( NAICS ) code assigned to this procurement is 922160 Fire Inspection and Investigations . THERE IS NO SOLICITATION AT THIS TIME . This request for capability information does not constitute a request for proposals ; submission of any information in response to this market survey is purely voluntary ; the government assumes no financial responsibility for any costs incurred . Tentative requirements : Services shall be performed in accordance with , as a minimum , the following : Locate and operate all dampers in the facility , removing and resetting the fusible link , to verify the damper fully closes . Remove and reset fusible links on Fire Dampers , to verify such Fire Damper fully closes and if necessary , replace any fusible link that is compromised ( per National Fire Protection Association Code ). As necessary , lubricate all moving parts on each Damper . Clear each Damper of any debris that would impede such Damper s normal operation . Coordinate with Contracting Officer s Representative ( COR ) to place Customer s fire alarm system in test mode if necessary to conduct inspection of the smoke and / or combination Dampers . Manually activate actuators on electric and pneumatic smoke and / or combination Dampers to verify proper operation of such Damper . If there is no existing access to a Damper , contractor to notify VA . Then proper size access doors , as reasonably determined by Fire and Smoke Damper Inspection Contractor , will be installed to facilitate inspection ; and Replace fusible links that are compromised . Replacement links shall be per National Fire Protection Association ( NFPA ) Code . The latch , if provided , shall be checked and moving parts shall be lubricated as necessary . The following are required to record the testing : Contractor shall NOT change the fire / smoke damper ID number ; they MUST use the VA provided damper ID number for each fire / smoke damper . If the software system used requires / provides an automated ID , it MUST be secondary to the VA damper ID number and all data in the report will include the VA damper ID number . Mark the location of the fire , smoke , and combination fire / smoke dampers on the facility s drawings using the VA s damper ID number . An identification sticker shall be affixed to the damper indicating testing date and pass , building structure ( ceiling , floor or wall ) indicating the location of the respective damper . This will be the VA damper ID number . Document the before and after conditions of each damper with digital pictures . Decommission any dampers that can be decommissioned based on the current NPFA codes as listed below , and note which code and section allowed for the damper to be decommissioned . An identification sticker shall be affixed to the damper indicating Decommissioned . NFPA 101 Life Safety Code , 2024 Edition NFPA 80 Standard for Fire Doors and Other Opening Protectives , 2025 Edition NFPA 90A Installation of Air - Conditioning and Ventilating . 2024 Edition NFPA 105 Standard for Smoke Door Assemblies , and Other Opening Protectives , 2025 Edition . If your Company has the potential capacity to perform these contract services , please provide the following information : 1 ) Company name , address , email address , web site address , telephone number , and size and type of ownership for the company ; 2 ) Tailored capability statements addressing the particulars of this effort , vehicle fleet size , and documentation supporting claims of organizational and staff capability . If significant subcontracting or teaming is anticipated in order to deliver technical capability , companies should address the administrative and management structure of such arrangements ; and 3 ) Confirmation your company can meet the Limitations of Subcontracting should they apply ( see below ) The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated . Based on the responses to this synopsis and other market research , this requirement may be set - aside for veteran - owned small businesses ( SDVOSBs or VOSBs ) ( limitation of subcontracting would apply ), small businesses ( limitations on subcontracting would apply ) or procured through full and open competition . Limitations on Subcontracting 13 CFR Â § 125 . 6 will apply to any procurement set - aside for veteran - owned small businesses ( SDVOSBs or VOSBs ) or small businesses . 13 CFR Â § 125 . 6 states : ( a ) General . In order to be awarded a full or partial small business set - aside contract with a value greater than the simplified acquisition threshold ( as defined in the FAR at 48 CFR 2 . 101 ) in paragraph ( a ) introductory text ; and an 8 ( a ) contract , an SDVO SBC contract , a HUBZone contract , a WOSB or EDWOSB contract pursuant to part 127 of this chapter , a small business concern must agree that : ( 1 ) In the case of a contract for services ( except construction ), it will not pay more than 50 % of the amount paid by the government to it to firms that are not similarly situated . Any work that a similarly situated subcontractor further subcontracts will count towards the 50 % subcontract amount that cannot be exceeded . Before any small or large business can be awarded a federal contract , a contracting officer ( CO ) must affirmatively determine that the firm is responsible to perform the specific contract it is otherwise in line to receive . If an apparent small business successful offeror is denied a contract award because it lacks certain elements of responsibility , the CO will refer the matter to the Small Business Administration . Once a CO s referral is received by the SBA s area office , the SBA will then inform the small business of the CO s determination and offer it the opportunity to apply to the SBA for a Certificate of Competency by a specific date . Burden of proof is on the small business to demonstrate that it meets specific COC eligibility criteria . After award , if a CO or other VA officials determine a review of limitations on subcontracting compliance is warranted based upon reasonable information of possible noncompliance , a request for review will be submitted to VA s Subcontracting Compliance Review Program . Submission Instructions : Interested parties who consider themselves qualified to perform the above - listed services are invited to submit a response to this Sources Sought Notice by 10 : 00 AM Central Time Tuesday April 7 , 2026 . All responses under this Sources Sought Notice must be emailed to debbie . bruening @ va . gov . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions .

Wisconsin

2026-05-06