H999 -- Fire Life Safety Review

2026-11-03

VA Connecticut Healthcare System VACHS Life Safety Code Assessments and Statement of Conditions Page 2 of 2 This is a Sources Sought notice only . This is not a request for quotes and no contract will be awarded from this announcement . The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice . Respondents will not be notified of the results of the evaluation . The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 , H999 ) with a size standard $ 25 Million . The Department of Veterans Affairs ( VA ), Network Contracting Office 1 ( NCO 1 ) is seeking to identify any vendor capable of providing Fire Life Safety Review at the West Haven and Newington VAMC .  per the requirements below . Refer to the Performance Work Statement below for the requested requirement description . The standard shall be of quality ; meeting or exceeding those outlined in the Performance Work Statement . This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below . Vendors are being invited to submit information relative to their potential to fulfill this requirement , in the form of a capability response that addresses the specific requirement identified in this Sources Sought . Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base , for acquisition planning , size determination , and procurement strategy . Submission Instructions : Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST , Mar 18 , 2026 . All responses under this Sources Sought Notice must be emailed to sheena . carlyle @ va . gov . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions . Interested parties should complete the attached Sources Sought Worksheet . Parties may submit additional information related to their capabilities , provided it contains all the requirements contained in the Sources Sought Worksheet . Responses to this Sources Sought shall not exceed 8 pages . In addition , all submissions should be provided electronically in a Microsoft Word or Adobe PDF format . SAM : Interested parties shall be register in the System for Award Management ( SAM ) as prescribed in FAR Clause 52 . 232 - 33 . SAM information can be obtained by accessing the internet at www . sam . gov or by calling 1 - 866 - 606 - 8220 . Interested parties not registered in SAM will be ineligible to receive a government contract , should a solicitation be issued resulting from this Sources Sought . VISTA : The VA utilizes VISTA to issue a purchase order and liquidate invoices . Failure to register in VISTA may result in exclusion from the issuance of a VA contract , should a solicitation be issued resulting from this Sources Sought . Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION : Company / Institute Name : _______________________________________________________ Address : ______________________________________________________________________ Phone Number : ________________________________________________________________ Point of Contact : _______________________________________________________________ E - mail Address : ________________________________________________________________ Unique Entity Identifier ( UEI ) #:  ___________________________________________________ CAGE Code : __________________________________________________________________ Other available contract vehicles ( GSA / FSS / NASA SEWP / ETC ): ________________________ _____________________________________________________________________________ _____________________________________________________________________________ SOCIO - ECONOMIC STATUS : VIP Verified SDVOSB : ( Y / N ) VIP Verified VOSB : ( Y / N ) 8 ( a ): ( Y / N ) HUBZone : ( Y / N ) Economically Disadvantaged Women - Owned Small Business : ( Y / N ) Women - Owned Small Business : ( Y / N ) Small Business : ( Y / N ) NOTE : Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise ( CVE ) verified in VetBiz Registry www . vetbiz . gov . BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE / MARKET RESEARCH , THIS REQUIREMENT MAY BE SET - ASIDE FOR SDVOSB , VOSB , SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION . CAPABILITY STATEMENT : Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement . The capabilities statement for this Sources Sought is not a Request for Quotation , Request for Proposal or Invitation for Bid , nor does it restrict the Government to an ultimate acquisition approach , but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS . Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement . This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government . The Government will not pay for information solicited . Respondents will not be notified of the results of the evaluation . ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK FIRE AND LIFE SAFETY SURVEY AND REVIEW OF MIXED - USE BUILDINGS VA CONNECTICUT HEALTHCARE SYSTEM ( VACHS ) VA MEDICAL CENTER WEST HAVEN 950 Campbell Avenue West Haven , CT 06516 VA MEDICAL CENTER NEWINGTON 555 Willard Avenue Newington , CT 06111 BACKGROUND VA Connecticut Healthcare System s West Haven and Newington Campuses require updated Joint Commission Life Safety Code Assessments and Fire & Life Safety Reviews and Documentation of various mixed - use buildings at each facility . Provide an updated 2026 Fire / Life Safety Assessment & Statement of Conditions , including floor - specific drawings , to reflect all current conditions which is in compliance with the most recent Joint Commission and National Fire Protection Association ( NFPA ) standards . JUSTIFICATION Veterans Health Administration ( VA ) seeks to update all Fire & Life Safety Documentation , including Statement of Conditions and associated drawings , as required by Joint Commission , NFPA , and VA requirements . LOCATION OF SERVICES VA Medical Center West Haven 950 Campbell Avenue West Haven , CT 06516 VA Medical Center Newington 555 Willard Avenue Newington , CT 06111 PERIOD OF PERFORMANCE The contract period of performance for this work is 90 calendar days starting from the date of the notice to proceed ( NTP ). QUALIFICATIONS To be eligible for consideration , potential bidders shall provide evidence of having successfully self - performed all work on , and successfully completed , at least five ( 5 ) similar assessments and updates within the past two ( 2 ) years . Completed assessments must be demonstrated to have been similar in size and scope to this current assessment . References and points of contact for each completed assessment must be provided for review and use . Bidders must provide documentation of training , qualifications , and certification for all personnel proposed to perform work under this contract . The credentials and information provided must demonstrate that inspectors and other staff are trained and qualified in performing Joint Commission Life Safety Code Assessments and Fire & Life Safety Reviews and in preparing required documentation . A professional engineer ( PE ) must certify and stamp the final document submittal package . The Contracting Officer and / or Contracting Officer s Representative ( COR ) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the elements of this contract , based upon credentials provided . Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer . SCOPE OF WORK The contractor shall furnish all labor , materials , equipment , tools , supervision , and all incidentals to conduct Joint Commission Life Safety Code Assessments and Fire & Life Safety Reviews and prepare all Documentation , including updated Statement of Conditions , floor plan drawings , etc . for identified West Haven campus buildings as well as identified Newington campus buildings . Conduct 2026 Joint Commission Life Safety Code Assessment Fire & Life Safety Review of mixed - use buildings . Survey buildings and floors listed in the Building Inventory tables below . West Haven Campus Building Inventory Building Floor Approximate Size ( SF ) 1 SSG 3224 1 SG 62861 1 G 73835 1 1 41902 1 2 39097 1 3 39847 1 4 36975 1 5 33130 1 6 26889 1 7 25563 1 8 25564 1 9 19665 1 Penthouse 11224 1 Elevator Machine 3307 2 G 64661 2 1 93632 2 2 66919 2 3 33389 2 4 29363 2 5 29145 2 6 26361 2 7 24913 2 8 13860 2 Penthouse 3227 2 Penthouse 2976 36 Basement 6649 36 1 6624 Newington Campus Building Inventory Building Floor Approximate Size ( SF ) 1 1 11328 1 2 13682 1 3 13393 1 4 7746 1 5 12885 1 Attic 1500 2C Basement 3720 2C 1 19003 2C 2 16726 2C 3 13027 2C Attic 12061 2E Basement 32118 2E 1 34754 2E 2 25143 2E 3 24671 2E 4 19770 2E 5 19777 2E 6 6360 2W Basement 9429 2W 1 8789 Update the previous Fire / Life Safety Assessments & Statement of Conditions , including all drawings , to reflect all current conditions . Update the previous Fire / Life Safety Assessments & Statement of Conditions , including all drawings , to include updates for all projects / renovations completed since last update . Ensure all life safety elements represented by NFPA 101 are labeled such as , but not limited to : Different fire and smoke barrier times ( 30min , 1hr , 2hr , etc .) Suite designations Areas open to corridor with smoke detection Areas open to corridor without no smoke detection required Exit stairwells / passageways Hazardous and other room designations Vertical chutes ( linen , trash , etc .) Perform an onsite physical survey of all identified buildings and floors to determine compliance with the 2026 edition of NFPA 101 , Life Safety Code . Verify and confirm presence of all life safety elements / equipment and devices through onsite physical verification of each item . Do not rely on drawing / document review to confirm presence of life safety elements / equipment . Provide recommendations for the appropriate occupancy classification for each section / area of each applicable building and / or floor . Evaluate the existing fire and smoke barrier walls and make recommendations to decommission any walls and cross corridor doors that are no longer necessary or required . Conduct a random 25 % survey of fire and smoke barrier walls above ceilings to confirm location , construction , and condition . As an infection control precaution , do not survey above ceilings in patient occupied rooms . Perform all barrier surveys of critical areas ( operating suite , sterile processing , radiology spaces , etc .) after normal business hours when spaces are unoccupied , generally evenings , nights , and weekends . Conduct a random 25 % survey of all fire and smoke barrier doors to confirm , location , construction , labeling , and condition . For all surveys conducted , identify deviations from NFPA 101 and document so that maintenance related work orders and corrective action plans can be developed . Prepare lists of minor deficiencies that are best corrected through normal maintenance efforts or work orders . Prepare lists of Long - Term correction items for any items that are not normally correctable under the work order system . Prepare and present the following data in Microsoft Word and Adobe PDF : Statement of Qualifications . General building descriptions including height , size , construction classification , and occupancy . Any / all equivalencies approved by The Joint Commission which apply . Recommendations on how to correct any non - compliant items that are not correctable by simple , straightforward methods . Recommended submission ( highlighting proposed revisions ) to the facility Joint Commission Basic Building Information ( BBI ). Prepare and present the following data in AutoCAD and Adobe PDF : Floor plan drawings showing current room layouts , occupancy classifications , fire barrier walls , smoke barrier walls , smoke compartment names or designations , and exits for each floor . Identify suites , hazardous rooms , and keynote all life safety features . Ensure drawings show and label all life safety elements identified by NFPA as indicated in item d . above . Submit electronic draft copies of the Fire & Life Safety Review documents for review . Provide one master and four ( 4 ) numbered copies of the final certified Fire & Life Safety Review documents and drawings . Additionally , provide a ProCore or SharePoint file sharing site containing all final certified copies of the Fire & Life Safety Review documents and drawings . Provide an exit conference at the site with VA Connecticut Facilities Management , Safety and Executive Leadership to discuss findings , trends , and recommendations . Provide follow - up technical support activities from your staff on the Fire & Life Safety Review and Drawings or other related issues leading up to , and immediately following , the next Joint Commission survey for a total of twenty - four ( 24 ) hours anticipating an average of approximately two ( 2 ) hours per month . The next anticipated Joint Commission survey is expected to occur by end of June 2027 . Provide a ProCore or SharePoint file sharing site accessible to the medical center which can be used by the facility to provide existing drawings . The medical center will provide the following to the selected vendor after award of the contract . Previous Life Safety Statement of Conditions Drawings (. dwg files ) for West Haven Campus Building 1 & Building 2 Only Floor Plan Drawings (. dwg files ) for West Haven Campus Building 36 and all Newington Campus Buildings in this contract . Note these drawings do not include life safety or other features and are basic floor plan drawings only . Life Safety Drawings (. dwg files ) where available for projects and renovations completed since 2021 . Note that not all projects , renovations , reconfigurations may be available . Scheduled site surveys and field inspections shall be completed Monday through Friday during regular business hours of 8 : 00 a . m . and 4 : 30 p . m . with a minimum 5 - day notification . Critical & sensitive operational areas which cannot be accessed during these hours will require after hours work on weekends , evenings , or nights as identified by the Contracting Officer and / or Contracting Officer s Representative ( COR ). It is anticipated at least four to five 8 - hour shifts will be necessary to complete during after - hours periods to complete all survey work . No work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer . US Federal Holidays : New Year s Day Martin Luther King Jr . Day President s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day SPECIAL INSTRUCTIONS Contractor Check - in : All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access . Upon arrival , the contractor shall sign - in at Building 15 in West Haven and Building 3 , 3rd Floor in Newington and receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System . The contractor shall wear visible identification always displaying the name and company ID while on site . All site visits shall be coordinated with the VA COR or assigned POC . Due to security requirements , keys will not be issued to any of service provider s personnel . Escorts will be required to be provided by VA . VA can provide up to two ( 2 ) escort personnel per shift for survey activities . All survey activities which are not occurring in public spaces ( common areas , corridors , lobbies , waiting rooms ) will require escort by VA staff . Per Directive 1805 , smoking , vaping , and smokeless tobacco are prohibited on the grounds of VA facilities , including in vehicles . This Directive applies to all Service providers and their employees . No photography of VA premises is allowed without written permission of the contracting officer . Patients and staff are not to be photographed at any time . VA reserves the right to close down or shut down the facilities and order Service provider employees off the premises in the event of a national emergency . The Service provider may return to the site only with the written approval of the VA Contracting Officer . Parking for Service provider and employees shall be in designated areas only . Service provider shall coordinate with VA COR . The Service provider shall confine all operations ( including storage of materials ) on government premises to areas authorized or approved by the VA Contracting Officer . The Service provider shall confine all operations ( including storage of materials ) on government premises to areas authorized or approved by the VA Contracting Officer . The Service provider shall hold and save the government , its officers , and agents , free and harmless from liability of any nature occasioned by the Service provider s performance . Working space and space available for storing materials shall be as determined by the COR . Workers are subject to the rules of the Medical Center applicable to their conduct . Execute work in such a manner as to reduce impacts with work being done by others . Billing : Provide COR with a report or statement of work completed and include statements with request for payment . Statement should include service completed and the date each service item was completed . Labor charges shall be billed hurly , and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle , upon receipt of the service report . Safety Codes / Certification / Licensing : Environmental abatement work , if necessary , is to be performed by Service Provider under supervision and monitoring for the VA by a Certified Industrial Hygienist . The Service Provider shall comply with all codes as described above , as well as codes customarily applied in VA construction jobs such as NFPA fire code , OSHA , VA Design Guides , etc . Labs used by the Service Provider shall be licensed as required by any applicable governing agencies , and their certifications and licenses shall be included in the reports . Travel : Service Provider and / or subcontractors will travel from their place of business to the West Haven and Newington VA Medical Center of the VA Connecticut Healthcare System . NARA Records Management Requirements The following standard items relate to records generated in executing this contract : Citations to pertinent laws , codes and regulations such as 44 U . S . C . Chapter 21 , 29 , 31 , and 33 ; Freedom of Information Act ( 5 U . S . C . 552 ); Privacy Act ( 5 U . S . C . 552a ); 36 CFR Part 1222 and Part 1228 . Contractor shall treat all deliverables under the contract as the property of the U . S . Government for which the Government Agency shall have unlimited rights to use , dispose of , or disclose such data contained therein as it determines to be in the public interest . Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and / or Government records . Contractor shall not retain , use , sell , or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act . The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract . The Government Agency owns the rights to all data / records produced as part of this contract . The Government Agency owns the rights to all electronic information ( electronic data , electronic information systems , electronic databases , etc .) and all supporting documentation created as part of this contract . The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data . The Contractor agrees to comply with Federal and Agency records management policies , including those policies associated with the safeguarding of records covered by the Privacy Act of 1974 . These policies include the preservation of all records created or received regardless of format [ paper , electronic , etc .] or mode of transmission [ e - mail , fax , etc .] or state of completion [ draft , final , etc .]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer . The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records , including all forms of mutilation . Willful and unlawful destruction , damage , or alienation of Federal records is subject to the fines and penalties imposed by 18 U . S . C . 2701 . Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules . The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship ( sub - contractor ) in support of this contract requiring the disclosure of information , documentary material and / or records generated under or relating to this contract . The Contractor ( and any sub - contractor ) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information .

Connecticut

2026-03-27