Hazardous Tree Stump Removal Request for Proposals

2026-11-03

The Contractor shall provide all labor , equipment , supervision , materials , and incidentals necessary to remove , backfill , and restore areas affected by both tree and stump removal , as directed by the City . Services shall include the complete removal of trees ( including trunk , limbs , and branches ) as well as stump removal , grinding , and restoration of impacted areas . Work may be performed in response to the May 16 , 2025 St . Louis tornado disaster and / or for future tree and stump removal needs related or unrelated to future disaster events , on an as - needed basis . Work locations may include public rights - of - way , parks , municipal facilities , and other City - owned or Citymaintained properties and may also be directed by survey results from throughout the zones identified in Attachment C . The survey results are not a promise of work or specific scope . All assignments will be issued through formal work order . Tree and stump removal activities may include both FEMA - eligible and non - FEMA - eligible work . For FEMA Public Assistance – eligible work , tree and stump removals must : ● Be directly related to the May 16 , 2025 tornado or another future federally declared disaster ; ● Result from eligible emergency or permanent work ; and ● Be specifically authorized by the City in writing and documented for FEMA PA eligibility . For non - disaster or non - FEMA work , tree and stump removal shall be performed only as directed by the City and will not require FEMA eligibility documentation . The City may still require documentation of work performed for payment . The Contractor shall work closely and cooperatively with the City - designated Project Manager , debris monitor , and sidewalk repair contractor to ensure work is completed in a timely manner and adequately documented to meet federal programmatic requirements . The Contractor must coordinate all work activities exclusively through the City - designated Project Manager , who will serve as the primary point of contact for all City contractors participating in the recovery effort . Contractors may communicate directly with one another as necessary to support efficient coordination , provided the City - designated Project Manager is kept informed . The City - designated Project Manager shall be copied on all written correspondence and shall be made aware of all meetings and site visits related to the work . The Contractor shall use the City ’ s designated report intake system for all work order intake , reporting , and documentation related to tree and stump removal . This includes , but is not limited to , before and after photographs with GPS tagging . Services : A . Mobilization and Site Preparation a . Coordinate with the City ’ s Project Manager prior to mobilization . b . Verify hazardous tree and stump locations and quantities as identified by the City . c . Obtain all required permits prior to commencing any work . d . Identify and protect adjacent utilities , sidewalks , landscaping , and structures . e . Establish and maintain appropriate traffic control and site safety measures in accordance with applicable local , state , and federal regulations . This includes installing signage , barriers , and flagging as necessary to protect workers , pedestrians , and vehicular traffic in and around the work zone . B . Hazardous Tree Removal a . The Contractor shall provide complete tree removal services as directed by the City including removal of trunks , limbs , branches and associated debris . b . Tree removal may include standing trees , downed trees , partially uprooted trees , split trees , and hazardous trees posing an immediate or potential threat to public safety or property . c . Safely fell , dismantle , or remove trees using industry - accepted methods appropriate to site conditions , tree size , and proximity to utilities , structures , sidewalks , roadways , and pedestrian traffic . d . Remove all above - ground portions of the tree , including trunks , limbs , branches , and crowns , unless otherwise directed by the City . Stumps remaining from full tree removals must be cut to grade . e . Section and stage materials as necessary to minimize disruption to surrounding areas and infrastructure . f . Perform emergency or hazardous tree removal , including trees that are damaged , leaning , suspended , cracked , or otherwise structurally compromised . g . Emergency work may be required outside normal business hours , including nights , weekends , or holidays , when authorized by the City . h . Take all necessary precautions to protect public safety , adjacent properties , and utilities during emergency operations . i . Load , haul , and legally dispose of all tree debris , including trunks , limbs , branches , and wood waste , at approved disposal or reduction sites . j . Comply with all local , state , and federal environmental regulations related to vegetative debris handling and disposal . k . Maintain complete debris disposal documentation , including load tickets , haul logs , and disposal records , as required by the City and , when applicable , FEMA . C . Stump Removal a . Remove stumps to a minimum depth of twelve ( 12 ) inches below surrounding grade , or deeper if required by the City . b . Remove stump material and associated root balls to the specified depth . c . Remove all debris unless otherwise directed by the City . d . For FEMA - eligible work , stump removal quantities shall be measured and documented using City - approved methods , which may include stump diameter at grade , depth of removal , equipment hours , or other FEMA - accepted methodologies as directed by the City . The Contractor shall not alter measurement methods without prior written approval . D . Backfilling and Site Restoration a . Backfill stump holes with approved and documented fill material , with 70 % topsoil and 30 % compost . b . Backfill to six ( 6 ) inches above surrounding grade to allow for settling . c . Restore disturbed areas to pre - disaster condition , including soil stabilization , seeding , sod replacement , or other surface restoration as directed . d . Contractor is responsible for repair and replacement of any and all damaged underground / overhead utilities E . Debris Handling and Disposal a . Load , haul , and legally dispose of all vegetative debris at approved disposal or reduction sites . b . Comply with all local , state , and federal environmental regulations . c . Maintain disposal documentation , including landfill tickets , load tickets , and haul logs . F . FEMA Public Assistance Requirements ( When Applicable ): a . All work designated by the City as FEMA PA eligible must comply with FEMA PA Program requirements , including but not limited to : i . Eligibility and Authorization 1 . Only trees and stumps specifically authorized in writing by the City are eligible for removal . 2 . The Contractor shall not perform work outside the authorized scope without prior written approval from the City . 3 . Coordination with the City Debris monitor will be coordinated with the City Project manager . No work may be performed without the debris monitor present for locations flagged as potential FEMA reimbursable work .

Missouri

2026-04-29