HEATING AND AIR - CONDITIONING MAINTENANCE / REPAIR

2026-11-03

The City of Passaic is soliciting bids to establish hourly rates and seasonal maintenance costs for the scheduled and emergency repair of HVAC systems at various municipally owned buildings . Contracts will be awarded on the basis of the hourly rates quoted together with the seasonal maintenance rates quoted . Both categories will be considered in determining the overall lowest bidder as best suited for the City of Passaic . System Overview The City ’ s inventory includes , but is not limited to :  Heating : Gas - fired boilers , oil - fired boilers , perimeter hot water baseboards , fan coil units , and gas hot air units .  Cooling & Ventilation : Rooftop units ( RTUs ), individual room units , and VAV boxes .  Controls : Both pneumatic and electrical HVAC control systems . Note : A list of equipment is provided . It is the contractor ’ s responsibility to familiarize themselves with all equipment prior to submitting a bid . A . Rooftop Units & Related Cooling Equipment Frequency : Four ( 4 ) times annually ( January , April , July , and October ). Minimum Service Checklist : 1 . Inspect , tighten , and replace all belts as needed . 2 . Lubricate all bearings and motors . 3 . Adjust , calibrate , and lubricate louvers . 4 . Inspect electrical contacts and replace as required . 5 . Replace all air filters . 6 . Service exhaust fans ( grease and belt replacement ). 7 . Pneumatic Systems : Change oil in air compressors and replace filters . 8 . Secure fan brackets . 9 . Spring Service ( Annual ): Clean AC condenser coils , DX coils , and evaporative cooling coils . 10 . Record refrigerant levels and recharge if necessary . 11 . Reporting : Report all deficiencies with a quote broken down by labor and material . B . City Hall Complex ( Additional Requirements )  VAV Boxes : Annual inspection , adjustment , and lubrication of boxes in plenum areas .  Thermostats : Annual verification of all room thermostats .  Pneumatic Controls : Annual inspection and replacement of in - line filters .

New Jersey

2026-04-29