Hosting Services for ArchivesSpace

2026-11-03

The scope of this RFP is to identify the best proposal to implement , migrate data and host the Agency ’ s instance of ArchivesSpace . The selected proposer will implement / configure , migrate data , host , train , and provide support services for the Agency ’ s instance of ArchivesSpace . Examples of the types of services needed include , but are not limited to : • One - time setup and configuration services ; • One - time data migration for approximately 1 , 603 accession records currently in FileMaker Pro . We estimate 13 fields . Approximately 370 records do not have accession dates ; • One - time metadata cleanup services if available . • Ongoing services to administer and maintain Archives ’ information and data within ArchivesSpace , including approximately 110 finding aids , accession records , and box locations ; • Update ArchivesSpace code in concert with ArchivesSpace community upgrades ; • Provide a host name for the public and staff interfaces and assign the Domain Name System ( DNS ) details in accordance with Agency ’ s requirements • Obtain and install the required SSL / TLS certificate for Agency during installation . • Hosting will include Application Programming Interface ( API ) access , automatic updates , daily backups , monitoring and tuning of the Service , and a support ticket system where Agency can request technical support . • Offer initial training for Agency staff such as web - based , pre - recorded video trainings and the ArchivesSpace User Manual and support .

Oregon

2026-04-08