HVAC Controls Maintenance

2026-11-03

Introduction The Town of Cary utilizes HVAC control systems across numerous facilities to support scheduling , maintenance , and repair functions . Purpose and Background To provide the Town of Cary with a proposal for HVAC controls service , maintenance and repair services for all applicable equipment throughout the Town . The proposal shall include preventative maintenance and repair rates for a full calendar year based on the provided scope of work and listed equipment . Downtown Cary Park is included in this proposal , however all services for this location must be billed separately , as its maintenance is funded through a separate account . SCOPE OF SERVICES GENERAL SCOPE OF WORK A . FIRE PROTECTION AND PREVENTION : 1 . The Contractor shall comply with all applicable fire protection measures as prescribed in the Town of Cary Fire Prevention Code . 2 . The Contractor shall not store combustible supplies of any kind in any Town building . B . PROTECTION AND SECURITY OF BUILDINGS AND PROPERTY : 1 . The Contractor shall assume full responsibility for all damage or claims for damages , or injuries to persons , property or equipment resulting from and services performed under this specification . The Contractor shall be held liable by the Town for damages caused by his employees to any equipment , apparatus , or installed property in the buildings in which work is performed under this specification . 2 . Fobs and building keys will be provided as needed for access to building interior suites at time of assignment . The Contractor shall be responsible for safe keeping of fobs and building keys and shall return these items at expiration of contract . If the contractor loses fobs or keys , the Town may issue replacements and charge the Contractor for any associated locksmith services . 3 . At no time shall the Contractor block exterior doors or impede the function of their latching mechanisms . The Contractor and its employees shall not grant access to any persons on the exterior of the buildings who is not a member of their staff . 4 . The Contractor shall perform work within the Police Department without a CJIS complainant chaperone unless the individual employee has received proper CJIS approval . The Town of Cary will assist in CJIS certification process C . CONDUCT OF WORK AND QUALIFICATIONS OF EMPLOYEES : 1 . The Contractor shall : Require all employees to wear a Town issued contractor badge as identification for admittance into the building and as a means of identification during the time Contractor employees are in the building . Ensure the Contractor employees do not disturb papers on desks ; open drawers in any desks or other furniture ; use Town telephones or any other Town equipment or appliances in the building such as radios , coffee pots , microwave ovens or televisions ; use equipment or appliances belonging to Town employees . Require all employees to comply with instructions pertaining to conduct and building regulations . Provide all necessary equipment , including aerial lifts , as required to perform the work . Scope of HVAC Controls Work : Provide labor to inspect and adjust controls for The Town of Cary on and off site for the HVAC control equipment listed . • Inspections shall include but are not limited to : Controls equipment and software - Ensure proper operation , set points and temperature controls - Monitor Alarms - Address reported issues • Calibrations : Perform calibrations at a minimum once a year to ensure proper operating temperatures - Calibrate temperature and humidity sensors • Software : The Contractor shall use existing Niagara BAS system with all current equipment and software . - Provide all software and license fees , including upgrades and updates - Provide a user - friendly interface with easy - to - use graphics • Service : - Notify Town staff of issues and deficiencies - Use Town ’ s asset management system for communication and work orders . ( Asset Optics ) - Work with mechanical contractor to correct issues as needed - Provide service during normal business hours and on - call services , including contact information to reach a scheduler or technician , with defined response times • Include lighting controls systems at the following facilities : - Town Hall campus - Herb Young Community Center - Operations Buildings A / B - Hemlock Bluffs Nature Preserve - Provide access to manually control and schedule lighting for these buildings

North Carolina

2026-05-05