HVAC MAINTENANCE & SERVICE

2026-11-03

This bid is for the preventative maintenance and repairs to the HVAC System and related items located at Maryland Department of Transportation ( MDOT ) State Highway Administration ( SHA ) Westminster Maintenance Facility , and satellite facilities in Carroll County , Maryland . The work includes all labor , materials , parts , all filters , belts , equipment and transportation to ensure the satisfactory performance and efficient operation of heating , ventilating , and air - conditioning equipment , including any gas , oil , propane or electrical services . The Contractor shall inspect and provide service to all systems equipment in accordance with the manufacturer ’ s recommendations and the procedures listed below and in Attachment VI . HVAC services shall include , but are not limited to , the following : coil cleaning , flushing condensate pans , fan cleaning , inspecting capacitors , checking amp draws , lubricating motors , checking refrigerant levels , visual check of ductwork and plenums , checking condensation drainage , changing filter media , checking operations in cooling and heating modes , checking connections , checking backup heat ( HP ), diagnostic testing of units , replacing capacitors , replacing compressors , replacing fan motors , installing hard start kits , adding refrigerant , repairing ductwork and insulation , replacing control boards , repairing connections , replacing , repairing , and properly programming VFD ’ s , and any and all other related services deemed relevant and necessary by MDOT SHA . In addition , the Contractor must be familiar with the Tridium controls system and be able to assist with troubleshooting when requested by MDOT SHA . If additional coil cleaning beyond the schedule detailed in Attachment VI is requested the charge for this service should be hourly and the chemical will be provided by MDOT SHA . HVAC systems shall include , but are not limited to , the following : chillers , split central heat pumps , split AC units , PTAC units , window units , ice machines , gas wall heaters , gas - fired boilers , gas furnaces , ductless split systems , exhaust fans , VAV boxes , fin tube radiation , packaged RT units , water heater units , and controls systems . See Attachment V for equipment lists . The bid for preventative maintenance is for all equipment listed in the contract including parts to complete the service . Preventative Maintenance at the Westminster Maintenance Facility will be performed four ( 4 ) times per year ( quarterly ): • Quarterly PM in January • Quarterly / Seasonal PM in April • Quarterly PM in July • Quarterly / Seasonal PM in October

Maryland

2026-04-08