IFB J27014 Qualify , Process , Scan Juror Questionnaires Statewide

2026-11-03

The first Judicial Circuit of the Judiciary , State of Hawaiʻi , is requesting competitive sealed bidding from interested parties who possess experience in providing records storage and retrieval service . The Contractor shall be responsible for all costs for labor , tools , equipment and other appurtenances necessary to provide such services SCOPE Work included in this contract shall consist of qualification processing and scanning of returned Juror Questionnaires and preparation of an updated file of Qualified Jurors . The Offeror shall be responsible for all costs for labor , tools , equipment and other appurtenances necessary to 3 . 2 . DESCRIPTION OF WORK A . Juror Qualification Processing Estimated Number of Returned Juror Questionnaires Circuit Quantity First Judicial Circuit 130 , 000 Second Judicial Circuit 80 , 000 Third Judicial Circuit 95 , 000 Fifth Judicial Circuit 60 , 000 TOTAL 365 , 000 1 . Offeror must handle up to 365 , 000 pieces of documents for qualification of jurors and data entry . The questionnaire responses will have a return address mailed to the Offeror . The Offeror will sort each returned questionnaire form by circuit . The Offeror will scan information from each form to qualify jurors and update any necessary name and / or address changes on the qualified file . All non - qualified juror questionnaires and questionnaires with attached documents , notes , and written requests for an excuse are to be returned to each respective circuit for review . The circuits will review non - qualified juror forms and return qualified juror forms and permanently excused juror forms to the Offeror to data capture . These forms will be merged with all the qualified forms already held with the Offeror . The Offeror will also create a separate file of permanently excused individuals . 2 . The Offeror must check all returned questionnaires and return to the United States Post Office all incoming mail that are not returned questionnaires . 3 . The questionnaires must be returned to the respective circuits after data entry is completed . The questionnaires are to be returned in electronic format on CD , DVD , or thumb drive ( provided by Offeror ). 4 . Offeror will receive the updated Master file from either the Judiciary or directly from the mailing vendor via File Transfer Protocol ( FTP ) secure transfer . The Offeror will update the name and / or address for a qualified individual if the document indicates . 5 . Offeror will process and transfer any individuals marked as permanently excused ( PE ) by the Judiciary from the Master file and place them on a separate file called the PE file and return a copy of the PE file to the Judiciary by March 2027 . Offeror will scan the images of the qualified individuals only and create image files in Portable Document Format ( PDF ).

Hawaii

2026-04-08