IHS Conference Room Oklahoma City , OK Local Area

2026-11-03

MODIFIED 2 / 13 / 26 TO UPDATE DUE DATE TO 3 : 30PM FRIDAY FEBRUARY 20TH , 2026This is a combined synopsis / solicitation for commercial products or commercial services prepared in accordance with the Revolutionary FAR Overhaul ( RFO ) FAR part 12 . This announcement constitutes the only solicitation . Quotes are being requested and a separate written solicitation will not be issued . Solicitation number IHS1521949 is issued as a request for quotation ( RFQ ) for the OCAO Annual Dental Conference . This acquisition is a set - aside for small business concerns . This solicitation incorporates provisions and clauses by reference . The full text of provisions and clauses may be accessed electronically at www . acquisition . gov . The product service code ( PSC ) for this acquisition is X1AB Lease / Rental Of Conference Space And Facilities and the North American Industry Classification System ( NAICS ) code is 721110 Hotels ( except Casino Hotels ) and Motels , with a size standard of $ 40 . 0 million dollars . This RFQ contains three ( 3 ) Line Items : CLINITEMQUANTITYUOMUNIT PRICETOTAL PRICE01Meeting Space1EA02Audio Visual Equipment Rental1EA03Hotel Service Charge1EATOTAL ALL LINE ITEMS 3PERIOD OF PERFORMANCE : 06 / 14 / 2026 - 06 / 18 / 2026LOCATION : Within 30 miles by road of Oklahoma City Area Office , 701 Market Drive , Oklahoma City , OKVendor Requirements : The conference room must be able to support at least 200 people for each day of the event . SEE ATTACHED STATEMENT OF WORK FOR ADDITIONAL REQUIREMENTS . Submit Quotes no later than : 02 / 20 / 2026 3 : 30p . m . CST tothe Following Point of Contact : Laura Kasten , Contract Specialist , via Email : laura . kasten @ ihs . gov . Evaluation : FAR 52 . 212 - 2 Evaluation -- Commercial Products and Commercial Services . ( Deviation Date ) Evaluation factors . The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government , price and other factors considered . The following factors will be used to evaluate offers :* LOWEST PRICE TECHNICALLY ACCEPTABLE * MUST BE WITHIN 30 MILES OF 701 MARKET DRIVE , OKLAHOMA CITY , OK 73114 * MUST BE ABLE TO ACCOMMODATE AT LEAST 200 PEOPLE EACH DAY OF EVENTNotice of award . A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer , shall result in a binding contract without further action by either party . Before the offer ’ s specified expiration time , the Government may accept an offer ( or part of an offer ), whether or not there are negotiations after its receipt , unless a written notice of withdrawal is received before award . The Government contemplates award of a firm fixed price contract resulting from this solicitation pursuant to the terms and conditions below . Terms and conditions other than those stated will not be accepted . The above pricing is all inclusive . VENDORS SHALL SUBMIT THE FOLLOWING : COMPLETED PRICE SCHEDULEADDITIONAL DOCUMENTS NEEDED IN ORDER TO DETERMINE ABILITY TO MEET THE TECHNICAL REQUIREMENTSPAST PERFORMANCE DOCUMENTATIONFAR 52 . 252 - 2 - Clauses Incorporated by Reference ( Feb 1998 ) This contract incorporates one or more clauses by reference , with the same force and effect as if they were given in full text . Upon request , the contracting officer will make their full text available . Also , the full text of a clause may be accessed electronically at this / these address ( es ): https :// www . acquisition . gov / faroverhaul or https :// www . acquisition . gov / hhsar ( End of Clause ) FAR 52 . 212 - 4 , Contract Terms and Conditions — Commercial Products and Commercial Services ( Deviation Date ) FAR 52 . 203 - 13 , Contractor Code of Business Ethics and Conduct ( Nov 2021 ) FAR 52 . 204 - 14 , Service Contract Reporting Requirements ( Deviation Date ) FAR 52 . 209 - 9 , Updates of Publicly Available Information Regarding Responsibility Matters ( Deviation Date ) FAR 52 . 209 - 10 , Prohibition on Contracting with Inverted Domestic Corporations ( Deviation Date ) FAR 52 . 219 - 6 , Notice of Total Small Business Set - Aside ( Deviation Date ) F ( End of Clause )( End of clause ) FAR 52 . 222 - 3 , Convict Labor ( Deviation Date ) FAR 52 . 222 - 19 , Child Labor - Cooperation with Authorities and Remedies ( Deviation Date ) FAR 52 . 222 - 35 , Equal Opportunity for Veterans ( Deviation Date ) FAR 52 . 222 - 36 , Affirmative Action for Workers with Disabilities ( Deviation Date ) FAR 52 . 222 - 37 Employment Reports on Veterans ( Deviation Date ) FAR 52 . 222 - 40 , Notification of Employee Rights Under the National Labor Relations Act ( Dec 2010 ) FAR 52 . 222 - 50 , Combating Trafficking in Persons ( Deviation Date ) FAR 52 . 223 - 23 , Sustainable Products and Services ( Deviation Date ) FAR 52 . 224 - 1 Privacy Act Notification ( Apr 1984 ) FAR 52 . 224 - 2 Privacy Act ( Apr 1984 ) FAR 52 . 224 - 3 Privacy Training ( Jan 2017 ) FAR 52 . 226 - 8 , Encouraging Contractor Policies to Ban Text Messaging While Driving ( May 2024 ) FAR 52 . 232 - 33 Payment by Electronic Funds Transfer — System for Award Management ( Oct 2018 ) FAR 52 . 232 - 40 , Providing Accelerated Payments to Small Business Subcontractors ( Mar 2023 ) FAR 52 . 233 - 3 Protest After Award ( Deviation Date ) FAR 52 . 233 - 4 - Applicable Law for Breach of Contract Claim ( Deviation Date ) FAR 52 . 240 - 91 , Security Prohibitions and Exclusions ( Deviation Date ) FAR 52 . 240 - 93 , Basic Safeguarding of Covered Contractor Information Systems ( Deviation Date ) FAR 52 . 244 - 6 , Subcontracts for Commercial Products and Commercial Services ( Deviation Date )“ System updates may lag policy updates . The System for Award Management ( SAM ) may continue to require entities to complete representations based on provisions that are not included in this solicitation . Contracting officers will rely on representations from offers based on provisions in the solicitation . Entities are not required to , nor are they able to , update their entity registration to remove these representations in SAM .” Miscellaneous : NO FAX QUOTATIONSELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION . ( laura . kasten @ ihs . gov ) All contractors must be registered in the System for Award Management database located athttps :// www . sam . govwhen submitting an offer or quotation . Please submit the following information with each quote : Vendor Name , Cage Code , UEI , Tax Identification Number , Prompt Payment Terms , Delivery Time , GSA Contract Number ( if applicable ), Date quote expires , warranty , total price for each line item , total quote price , and technical documentation insufficient detail to determine technical acceptability . Failure to provide sufficient technical details may result in rejection of your quote

Oklahoma

2026-04-08