Integrated Hospital Information System 1 Set

2026-11-03

Classification of the products to be procured : 1 Nature and quantity of the products to be rent : Integrated Hospital Information System Set Type of the procurement : Rent May 202 or later Basi requirements of the procurement : A The new system should have following functions to support the hospital management and clinical activities in the Nagasaki University Hospital. a. Electroni health record system b. Ordering system : prescription, medical test, appointment, etc. c. Cooperative subsystems : medical test, radiology, drug dispensing, medical accounting, business management, etc. d. Ability to connect to external networks B The new system should comply with the various medical laws and guidelines. C The new system should be based on the three principles of the electroni medical record system record authenticity, visual readability and storage stability. D The new system should be able to manage and operate all business operations smoothly and comprehensively in the Nagasaki University Hospital. E For the safety management and quality control, various orders in the new system should assume implementation records (ex. date, practitioner, location). In addition, it should be able to display the list of records in chronological order, and save the change history. F The new system should have the adequate responsivity and operability to be used in medical scene. G The new system should have the unified operability and friendly user interface. H The new system is designed with redundancy and other measures to allow continuous, automated operation 2 hours a day, 36 days a year, even in the event of system failures or during system maintenance. However, this does not apply when server restarts are performed in accordance with hospital policies. I In building the server of the system, the new system should support the efficiency of the computer resources, energy saving, reduction of installation space and simplification of the wiring. J The new system should have enough security features to ensure the safety of medical information. (Ex. The system does not store the information in the user terminal etc. as much as possible.) In addition, the new system is to perform computer viruses, external attacks and countermeasures against information leakage by state-of-the-art technology. K The new system should be fully considered for BCP (Business Continuity Plan) and DR (Disaster Recovery). (Ex. Environment for remote backup) L The new system should take measures to secure the data confidentiality, integrity, and availability. M The new system shall have an appropriate maintenance and management framework in place, with measures established for system maintenance and in the event of failures. In particular, during the hospital's regular business hours, the system shall be supported by an on call hel desk staffed with personnel who possess the necessary knowledge and technical skills to provide remote assistance. N The monitoring function and log information analysis function of the new system provide data for present state analysis, operations improvement and system failure response. In addition, the new system should contribute to determine the cause of the system failure by the automati notification of failure information, self-diagnosti function etc. O The new system should have the administrative functions for the hospital management. (System maintenance and management, user management, access right control, viewing user access history, man management, logistics management, registered bed management and messaging function between staff) P The new system should integrate the medical and dental treatment information. Even if the patient had both information, the information should be handled and controlled seamlessly. Q The new system shall reliably identify users through two factor authentication. It shall also allow continuous verification of the legitimacy of system use through access logs and related records. R The new system should have the sufficient data granularity and the function as the electroni patient record, to disclose, to store, to extract, to analyze and to reuse the medical information. The new system and existing department systems should work on the same data. Thus it can shut user away from redundant input. Additionally, the new system and existing department systems should work on the same terminal efficiently at the units which need to use both systems. T The new system should be connected to the existing department system and equipment. Additionally, if the data communication between the new system and department system are needed, necessary information should be provided. U The core system, subsystem and department system should provide the single sign-on environment. V The new system should unify the management of various masters. W The new system should provide the master data based on up-to-date medical fee information. Then, the new system should be able to manage hospital's own masters, which are operated in a lump. X The new system should have ability to use the risk management system and critical path system. They should be work with the electroni medical records and ordering systems. Y The new system shall ensure the authenticity of scanned image data by applying electroni signatures and timestamps, enabling the electroni data to be used as the original document. In addition, by performing user authentication with an HPKI card or an HPKI second electroni certificate, the system shall be capable of applying electroni signatures, which can also be used for electroni prescriptions. Z The new system shall support the retrieval of various information through My Number Card authentication, online eligibility verification, emergency medicalinformation access, and electroni medical record information sharing services. It shall also support online receipt (claim) submission. AA The new system should have the automated medical accounting and health insurance claims by retrieving all needed ordering data. AB The new system should automate logisti management of medical resources accurately, by using various data (ordering, logistics and accounting). AC From DWH (Data WareHouse), the new system should be able to output any data for the purpose of the business support, analysis, clinical support, and academi research. For such occasions, DWH should compile various data (ordering, logistics and accounting). AD Mobile terminals (by smartphone etc.) for the new system should have the implementation recording, patient identification, viewing patient information and simple order function. AE Protocols and data forms of the new system should compliant international standard. AF The new system should be able to connect to regional medical networks, collaborative research networks. AG The new system should be able to cooperate with regional medical by medical information sharing. Especially, on the existing IT network in Nagasaki prefecture, patient data on the new system should allow the browsing from region hospital. AH To improve the patient services, the new system should provide the medical information about the patient. AI The new system should have the outpatient guide system and management of patient's location. It should be based on the appointment information and status of medical examinations. AJ The new system shall include audio recording and storage capabilities to hel improve the quality of informed consent. It shall also provide access to generative AI functions, enabling support for documentation and record creation. AK The new system should provide the staff and medical student with the training environment for system utilization. AL The new system should have the function for the attending doctor to approve the clinical record written by medical students and interns. AM The new system should have the function for the doctor to approve orders written by the paramedical staff as the surrogate. AN Endor of new system should provide technical information to operate new system. Based on this, the Nagasaki University Hospital will provide various data and masters from existing system for migrate the new system. The data and masters should become available on the new system. AO All the patient data stored in the current system should be transferred to the new system and be operated with no trouble. AP If the data migration required, vendor of new system should provide the needed technical information for the Nagasaki University Hospital. And, the vendor should permit the Nagasaki University Hospital or other vendors to use the information above. Time limit for the submission of the requested material : 1 : 0 2 April, 202 Contact point for the notice : IGA Yuya Accounting and Procurement Division Nagasaki University Hospital 1-7- Sakamoto, Nagasaki-shi, Nagasaki 852-8501, Japan, Tel 095-819-7219

Japan

2026-03-26