Integrated Workplace Management System ( IWMS ) Software

2026-11-03

The State of Tennessee , Department of General Services , issues this Request for Information (“ RFI ”) for the purpose of refining requirements and identifying possible vendors for IWMS software . We appreciate your input and participation in this process . 1 . RESPONDENT LEGAL ENTITY NAME : 2 . RESPONDENT CONTACT PERSON : Name , Title : Address : Phone Number : Email : 3 . Provide a brief description of your organization . The description should identify : 3 . 1 . History of organization , including number of years in business ; 3 . 2 . Total number of employees 3 . 3 . The divisions , sections , and teams that support the services available through you and the number of employees dedicated to each section 4 . Provide a brief description of your company ’ s public sector experience providing similar or comparable IWMS solutions as referenced in this RFI . Please include the name of the project , the length of the project , and a contact person at the Agency . 5 . Provide a high - level description of your IWMS offering , including : 5 . 1 . System architecture ( cloud , hybrid , on - prem ) 5 . 2 . Core modules and features 5 . 3 . Technology stack and security framework 5 . 4 . Mobile / tablet capabilities 6 . Describe how your IWMS offering provides enforced , configurable workflows that support both sequential and parallel processes . Include descriptions of the following capabilities or features : 6 . 1 . Enforcement of workflow rules and required fields 6 . 2 . Ability to track start , end , due , and projected dates 6 . 3 . Tracking of project status , phase , responsible party , and other metadata 6 . 4 . Robust access controls for internal and external stakeholders 6 . 5 . Ability to support multi - team collaboration without creating silos 7 . Describe how your IWMS offering provides a consolidated document management system integrated within the workflow . Include descriptions of the following capabilities or features : 7 . 1 . Storage and management of electronic and physical documents 7 . 2 . Automated signature workflows ( multiple signatures and phased signature events ) 7 . 3 . Support for documents requiring wet signatures ( offline process handling ) 7 . 4 . Role - based access control for internal users , agencies , vendors , and landlords 7 . 5 . Enforced document flow tied to business processes ( documents cannot advance until required data is complete ) 8 . Describe your project management methodology , including resources necessary for an implementation of this size and scope . Can you provide an example of an implementation plan ? Can you please outline how you collect , catalogue , and share requirements ?

Tennessee

2026-05-05