J045 -- Boiler Safety Device Testing / Inspection Services

2026-11-03

AMENDMENT 0004 - The purpose of this amendment is to provide responses to vendors ' questions . The following responses are provided : ( SEE ATTACHMENT ) Question 1 : Place of Performance ( pages 2 & 3 ): Please confirm that there are two separate locations where services are required : Eugene J . Towbin Healthcare Center : 2200 West Fort Roots Drive North Little Rock , AR 72114 . John L . McClellan Memorial Veterans Hospital : 4300 W 7th St . Little Rock . AR 72205 . Answer 1 : Services are required at the two separate locations listed above . Question 2 : Internal Boiler Inspection Requirement : The PWS document does not specify whether annual internal boiler inspections are required . Please confirm if this contract includes internal inspections performed by a National Board ( NB ) / ASME - certified boiler inspector , or if the scope is limited strictly to safety device testingIf internal inspections are required , please confirm whether : VA will open , drain , clean , and prepare the boilersAny state of Arkansas jurisdictional inspection coordination is required under this contractAnswer 2 : Safety device testing only . Question 3 : Non - Destructive Testing ( NDT ): The PWS document does not specify any non - destructive testing ( NDT ) requirements for boilers , deaerators , or condensate tanks . Please confirm whether any NDT services are included or excluded from this contract . Answer 3 : Safety device testing only . Question 4 : VHA Boiler Plant Safety Device Testing Manual – Edition Conflict : The PWS references two ( 2 ) editions : Page 12 and Section 1 . e / f reference the Fifth Edition . Section 1 . b . v references the Seventh Edition . Please confirm the official edition of the VHA Boiler Plant Safety Device Testing Manual that the contractor is required to follow . Answer 4 : The official edition of the VHA Boiler Plant Safety Device Testing Manual that the contractor is required to follow is the most current , 7th Edition . Question 5 : OEM Authorization : Please confirm whether OEM authorization letters are required for : Each boiler manufacturer ( Superior and Johnston ) Burner management systems and safety controls ( if different OEMs apply ) Also , please confirm whether subcontractors performing testing must also hold OEM authorization , or if authorization held by the prime contractor is sufficient . Answer 5 : OEM authorization letters are not required but will be accepted . However , contractor shall provide proof of certification attesting that all gauging and measurement equipment used has been currently calibrated either according to the manufacturer ’ s specifications or a standard traceable to the National Bureau of Standards . Combustion Analysis and Safety Device Testing personnel shall be qualified for boiler plant burner , control and instrumentation testing . Qualifications include completing at least a one - year trade school and five years of successful experience in this field . The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plants . Question 6 : Repairs and Out - of - Scope Work : The PWS document indicates that adjustment and calibration of safety devices . Please clarify : Are minor adjustments and calibrations included in the base scope ? : Are repairs , parts replacement , or corrective maintenance excluded and must be quoted separately ? Should the contractor provide written repair recommendations only , orIs the contractor expected to submit repair quotes under this contract ? 6 . Answer 6 : a . Minor adjustments and calibrations : Yes if adjustments can be made to bring device into compliance . If necessary , make adjustments to the fuel flow and combustion air controllers , control valves and dampers to obtain the required performance . Repairs , parts replacement , or corrective maintenance are excluded . Contractor shall immediately inform COR of any recommended repairs , modifications , or safety related problems . Contractor can quote separately if desired . Yes , contractor shall provide written repair recommendations only . Question 7 : Emergency Call - Out ServicesThe PWS document does not reference emergencies , after - hours , or unscheduled call - out services related to boiler , burner , or safety device failures discovered during or outside the scheduled semi - annual testing . Please confirm whether emergency response or on - call services are : Included within the scope of this contract , orExcluded and to be handled under a separate contract or task order . If emergency services are included , please clarify : Required response time ( e . g ., 2 - hour , 4 - hour , same - day ) Whether after - hours , weekend , or holiday work may be requiredHow these services are to be authorized and charged . There is not a CLIN number added to the cost schedule . Answer 7 : Emergency responses or on - call services are not included in this contract . End

Arkansas

2026-03-27