J065 -- APC Galaxy 5000 UPS Fans and Capacitors Replacement

2026-11-03

This is a Sources Sought notice only . This is not a request for quotes , and no contract will be awarded from this announcement . The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice . Respondents will not be notified of the results of the evaluation . If a solicitation is issued it shall be announced at a later date , and all interest parties must response to that solicitation announcement separately . Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 811210 - Electronic and Precision Equipment Repair and Maintenance , SBA size standard $ 34 Million . The Veterans Health Administration ( VHA ) is seeking a vendor to replace the AC Input / AC Output / DC Capacitors and fans of an APC Galaxy 500 Uninterruptible Power Supply ( UPS ) at White River Junction VA Medical Center in White River Junction , Vermont . Vendor to provide all parts , labor and proper disposal of all spent fluids and Haz - Mat . This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirements described below . Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement , in the form of a statement that addresses the specific requirement identified in this Sources Sought . Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base , for acquisition planning , size determination , and procurement strategy . Submission Instructions : Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by January 21st , 2026 , 17 : 00 EST , all responses under this Sources Sought Notice must be emailed to Kurt Fritz at kurt . fritz @ va . gov with Sources Sought # 36C24126Q0150 in the subject line . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions . Interested parties should complete the attached Sources Sought Worksheet . Parties may submit additional information related to their capabilities , provided it contains all the requirements contained in the Sources Sought Worksheet . Responses to this Sources Sought shall not exceed 8 pages . In addition , all submissions should be provided electronically in a Microsoft Word or Adobe PDF format . Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION : Company / Institute Name : _______________________________________________________ Address : ______________________________________________________________________ Phone Number : ________________________________________________________________ Point of Contact : _______________________________________________________________ E - mail Address : ________________________________________________________________ Unique Entity Identifier ( UEI ) #: Â ___________________________________________________ CAGE Code : __________________________________________________________________ SAM Registered : ( Y / N ) Other available contract vehicles applicable to this sources sought ( GSA / FSS / NASA SEWP / ETC ): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Socio - Economic Status : VIP Verified SDVOSB : ( Y / N ) VIP Verified VOSB : ( Y / N ) 8 ( a ): ( Y / N ) HUBZone : ( Y / N ) Economically Disadvantaged Women - Owned Small Business : ( Y / N ) Women - Owned Small Business : ( Y / N ) Small Business : ( Y / N ) NOTE : Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise ( CVE ) verified in VetBiz Registry www . vetbiz . gov . BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE / MARKET RESEARCH , THIS REQUIREMENT MAY BE SET - ASIDE FOR SDVOSB , VOSB , SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION . CAPABILITY STATEMENT : Provide a brief capability and interest in providing the service as listed in Attachment 2 Statement of Work with enough information to determine if your company can meet the requirement . The capabilities statement for this Sources Sought is not a Request for Quotation , Request for Proposal , or Invitation for Bid , nor does it restrict the Government to an ultimate acquisition approach , but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW . Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement . This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government . The Government will not pay for information solicited . Respondents will not be notified of the results of the evaluation . ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Performance Work Statement GENERAL INFORMATION Title of Project : Replace fans and capacitors of APC Galaxy 5000 Uninterruptible Power Supply ( UPS ) which provides backup power for the Philips Azurion Interventional X - Ray Equipment . Scope of Work : The contractor shall provide all resources necessary to accomplish the deliverables described in this performance work statement except as may otherwise be specified . Replace faulty fans and capacitors on our APC Galaxy 5000 Uninterruptible Power Supply ( UPS ). ( Parts Procurement and Service via Vendor ) The contractor shall provide all services according to Philips Medical Standards and should be functionally tested and calibrated to align with Philips Medical ' s required specifications . Background : The APC Galaxy 5000 Uninterruptible Power Supply ( UPS ) provides backup power for the Philips Azurion Interventional X - Ray Equipment when the main electrical supply fails or fluctuates . Its primary purpose is to keep connected equipment running for a short period during power outages and to protect against power - related issues . The AC Input / AC Output / DC Capacitors and Fans will reach their recommended replacement time frame of 7 years within the year . Replacing the Capacitors and Fans proactively will keep the unit functioning properly and avoid a potential emergency service call if the UPS fails . Performance Period : Services are required to take place during the normal Government work week , which is Monday through Friday 0700 - 1630 hrs . The contractor is not required to work when the Government is closed for Government holidays . Type of Contract : Fixed Firm Price VA - owned sensitive information : N / A B . CONTRACT AWARD MEETING N / A C . GENERAL REQUIREMENTS For every task , the contractor shall continuously update the Clinical Engineering COTR on the status of this repair to include faults found , recommended parts replacement , replacement parts costs , costs for travel and service time costs . Contractor shall communicate with CE COTR that system is calibrated , tested and fully functional according to manufacturer s standards and previous operational abilities upon completion of repair . D . SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Replace faulty fans and capacitors on our APC Galaxy 5000 UPS . Parts to be installed according to manufacturer s instructions . Test and calibrate system fully for operation according to manufacturer s standards and specifications . E . EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES [ If applicable ] N / A SCHEDULE FOR DELIVERABLES 1 . N / A G . CHANGES TO STATEMENT OF WORK Any changes to this PWS shall be authorized and approved only through written correspondence from the CO . A copy of each change will be kept in a project folder along with all other products of the project . Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor . H . REPORTING REQUIREMENTS The contractor shall provide twice daily updates to the Clinical Engineering COTR once the service has started and provide all information for service and expenses at that time . I . TRAVEL [ If applicable ] NA J . GOVERNMENT RESPONSIBILITIES [ If applicable ] VA White River Junction Clinical Engineering will only provide physical system access and operational power requirement . K . CONTRACTOR EXPERIENCE REQUIREMENTS ( Standard mandatory language for all task orders ) The contractor s Field Service Engineer will have applicable manufacturer s service training for this machine as specified in Philips Medical Service and Maintenance standards . Contractor shall provide training records if requested by the contracting officer . Contractor shall only supply new parts and will not substitute for used parts or parts not purchased through Philips Medical . The contractor s Field Service Engineer shall contact the Clinical Engineering COTR prior to beginning service and upon completion of service . This contact shall happen daily if services last longer than one day . L . CONFIDENTIALITY AND NONDISCLOSURE It is agreed that : 1 . The preliminary and final deliverables , and all associated working papers , application source code , and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order , are the exclusive property of the U . S . Government and shall be submitted to the CO at the conclusion of the task order . 2 . The CO will be the sole authorized official to release , verbally or in writing , any data , draft deliverables , final deliverables , or any other written or printed materials pertaining to this task order . No information shall be released by the contractor . Any request for information relating to this task order , presented to the contractor , shall be submitted to the CO for response . 3 . Press releases , marketing material , or any other printed or electronic documentation related to this project , shall not be publicized without the written approval of the CO . CONTRACTOR PERSONNEL SECURITY REQUIREMENTS All contractor employees who require access to the Department of Veterans Affairs computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance . This requirement is applicable to subcontractor personnel requiring the same access . Contractor Responsibilities The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U . S . citizenship , and are able to read , write , speak and understand the English language . Contractor s Field Service Engineer with check in with VA Police Service for temporary contractor badge issuance and will return the badge to VA Police Service upon completion of repair . Records Management Language for Performance Work Statement The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract : Citations to pertinent laws , codes and regulations such as 44 U . S . C chapters 21 , 29 , 31 and 33 ; Freedom of Information Act ( 5 U . S . C . 552 ); Privacy Act ( 5 U . S . C . 552a ); 36 CFR Part 1222 and Part 1228 . Contractor shall treat all deliverables under the contract as the property of the U . S . Government for which the Government Agency shall have unlimited rights to use , dispose of , or disclose such data contained therein as it determines to be in the public interest . Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and / or Government records . Contractor shall not retain , use , sell , or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act . Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract . The Government Agency owns the rights to all data / records produced as part of this contract . The Government Agency owns the rights to all electronic information ( electronic data , electronic information systems , electronic databases , etc .) and all supporting documentation created as part of this contract . Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data . Contractor agrees to comply with Federal and Agency records management policies , including those policies associated with the safeguarding of records covered by the Privacy Act of 1974 . These policies include the preservation of all records created or received regardless of format [ paper , electronic , etc .] or mode of transmission [ e - mail , fax , etc .] or state of completion [ draft , final , etc .]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer . The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records , including all forms of mutilation . Willful and unlawful destruction , damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U . S . C . 2701 . Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules . Contractor is required to obtain the Contracting Officer ' s approval prior to engaging in any contractual relationship ( sub - contractor ) in support of this contract requiring the disclosure of information , documentary material and / or records generated under , or relating to , this contract . The Contractor ( and any sub - contractor ) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information .

Vermont

2026-04-28