J065 -- ASP Sterrad Service Base plus 5 Years

2026-11-03

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation . All information received in response to this RFI that is marked as proprietary will be handled accordingly . In accordance with FAR 15 . 201 ( e ), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . Responders are solely responsible for all expenses associated with responding to this RFI . Submit information to Keysha . Gorman74 @ va . gov by 8am 1 / 29 / 2026 . Include your business size and SAM UEI . This is for informational purposes only . ADVANCED STERILIZATION PRODUCTS EQUIPMENT SERVIC AGREEMENT MARTINSBURG VA MEDICAL CENTER MARTINSBURG , WV 25405 TABLE OF CONTENTS 1 . 0 Introduction 1 . 1 . 1 Scope of Work 1 . 1 . 2 Non - Personal Services 1 . 2 Communication 1 . 3 Safety 1 . 4 Performance Reports 1 . 5 Technical Requirements 1 . 6 Professional Qualifications 1 . 7 Specific Task / Responsibilities 1 . 8 Period of Performance 1 . 9 Place / Hours of Performance 1 . 1 Holidays 1 . 11 Contractor Provided Services 2 . 0 Definitions / Acronyms 3 . 0 Applicable Technical Orders , Manuals , Regulations , Directives and Forms 3 . 1 Mandatory Documents 3 . 2 Other Requirements INTRODUCTION : The Contractor shall provide maintenance support for the VA Medical Center , Martinsburg WV . The services provided will be of nature and scope described in the paragraphs below . 1 . 1 . 1 SCOPE OF WORK : The purpose of this requirement is to provide Preventive Maintenance and Repair parts and services for Advanced Sterilization Products STERILIZING UNITS : GASEOUS PLASMA Sterrad 100NX serial numbers 5047230546 , 5047230547 and 1047180080 and their associated components located at the VA Medical Center , Martinsburg , WV 25405 . 1 . 1 . 2 NON - PERSONAL SERVICES : This contract is a non - personal services contract under which the personnel rendering the services are not subject , either by the contract ' s terms or by the manner of its administration , to the supervision and control usually prevailing in relationships between the Government and its employees . 1 . 2 COMMUNICATION : The contractor ' s employee shall be able to read , write , understand and speak English clearly , to effectively communicate with patients and / or other healthcare providers and staff . 1 . 3 SAFETY : The Contractor shall be responsible for knowing and complying with all installation safety prevention regulations . Such regulations include , but are not limited to , general safety , fire prevention , and waste disposal . 1 . 4 PERFORMANCE REPORTS : Reports will be provided by the COR to ensure acceptable performance of the contract . Annual reports provided by COR to Contracting Officer after completion of each performance period will be reported to the DOD Contractor Performance Assessment Reporting System ( CPARS ). 1 . 5 TECHNICAL REQUIREMENTS : All Contractor employees provided by the Contractor shall meet the qualifications for that specialty and perform essentially the same functions , within the scope acceptable for their professional discipline and standard , as those required by the Department of Veterans Affairs or Government service health care professionals of similar experience and in similar duty assignments . 1 . 6 PROFESSIONAL QUALIFICATIONS : Personnel shall have current factory training and experience in the servicing of Advanced Sterilization Products Sterrad 100NX equipment and their associated components that includes maintenance , repair , configuration and software / hardware upgrades . 1 . 7 SPECIFIC TASK AND RESPONSIBILITIES : 1 . 7 . 1 PREVENTIVE MAINTENANCE : The Contractor shall provide Preventive Maintenance Inspections ( PMIs ) for the Advanced Sterilization Products STERILIZING UNITS : GASEOUS PLASMA Sterrad 100NX serial numbers 5047230546 , 5047230547 and 1047180080 and their associated components . Preventive Maintenance to be performed to Advanced Sterilization Products procedures and include all labor , travel and parts . 1 . 7 . 2 CUSTOMER SUPPORT : The Contractor shall provide Remote Technical Support On - site field service maintenance 72 hour uptime target 1 . 7 . 3 DIAGNOSTIC AND ISSUE RESOLUTION : The Contractor shall provide diagnostic and resolution services that include the following : Diagnosis / FboNotice cause analysis Defined resolution approach : workaround or fix Operator instruction on actions to be taken on the customer ' s end to correct the problem Correction of errors / defects in the programs Correction of configuration errors Correction of errors in the standard software through the sourcing , testing , and implementation of patches and service packs provided by software providers Quality / training initiatives to increase operator knowledge and decrease the number of incidents . 1 . 7 . 4 PART REPLACEMENT : All parts , labor , and travel to perform maintenance service and repairs ( preventive or corrective ) are included in this Maintenance Agreement . Parts requiring replacement to maintain the equipment in accordance with Advanced Sterilization Products specifications will be replaced on a new part basis . Notification needs to be given to the COR of any equipment being replaced . 1 . 8 PERIOD OF PERFORMANCE : 02MAR 2026 - 01MAR 2031 1 . 9 PLACE / HOURS OF PERFORMANCE / NORMAL BUSINESS HOURS : The place of performance is the Sterile Processing Department located at VA Medical Center , 510 Butler Ave , Martinsburg , WV 25405 . Contract providers shall perform repair services Monday through Friday , between 8 : 00 AM and 4 : 30 PM EST , excluding holidays . 1 . 10 HOLIDAYS : The following legal holidays are observed by Martinsburg VA Medical Center : New Year ' s Day Martin Luther King ' s Birthday Washington s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran ' s Day Thanksgiving Day Christmas Day NOTE : Any of the above holidays falling on a Saturday will be observed on the preceding Friday ; holidays falling on a Sunday will be observed on the following Monday . Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above . 1 . 11 . 1 SERVICE REPORTS : A copy of the service report , complete with test data , will be furnished to the COR within 5 working days after completion of a PMI or Corrective Maintenance . 1 . 12 CONTRACTOR PROVIDED SERVICES : 1 . 12 . 1 The Contractor shall furnish all personnel , equipment and services to comply with the requirements of this contract . The Contractor will report to Biomed to be escorted to the equipment . The Contractor will converse with Biomed prior to exiting the building . He / she will provide an update of the equipment status and what work was performed . 1 . 12 . 2 POINT OF CONTACT : Upon award , the Contractor shall designate , in writing and provide to the COR and Contracting Officer , the name and telephone number of the point of contact for all actions on this requirement . 2 . 0 DEFINITIONS / ACRONYMS : CONTRACTING OFFICER ( CO ): A person with the authority to enter into , administer , and / or terminate contracts and make related determinations and findings on contracts . CONTRACTING OFFICER ' S REPRESENTATIVE ( COR ): A Government employee , appointed in writing and within the limits of authority as delegated by the contracting officer , authorized to act as his representative in monitoring a contract . QUALITY ASSESSMENT AND IMPROVEMENT ( QA & I ): An ongoing program designed to objectively and systematically monitor and evaluate the quality and appropriateness of patient care , to pursue opportunities to improve patient care , and to resolve identified problems QUALITY CONTROL : Those actions taken by the Contractor to control and ensure that performance of duties meet the requirements of the contract . 3 . 0 APPLICABLE TECHNICAL ORDERS , MANUALS , REGULATIONS , DIRECTIVES AND FORMS : All applicable directives and publications ( advisory or mandatory ), and supplements or amendments to these directives and publications will be current when furnished to the contractor . Directives will be available to contractor upon request . 3 . 1 The Contractor is required to follow all mandatory documents to the extent they apply to this contract . Any such changes to mandatory publications that cause a change in the scope of performance will not be implemented by the contractor until the Contracting Officer issues a modification in writing . 3 . 2 All Test Equipment utilized must meet NIST and ISO 9001 standards . Technicians must provide proof of calibration of instrumentation upon before or upon arrival . All invoices must contain the model , serial number and calibration date / due of test equipment utilized . The C & A Requirements do not apply and that a Security Accreditation Package is not required .

Maryland

2026-05-02