Jake Wolf Fish Hatchery Pump and Drive Repair and Maintenance contract

2026-11-03

The Vendor shall provide general , and emergency , materials and supplies needed to complete all work . Vendor shall have trained staff capable of diagnosing problems and the expertise and ability to provide materials , labor and equipment necessary for the installation , maintenance and repairs of pumps including turbine , centrifugal , vertical sewage , etc . and electrical drives / motors at Jake Wolf Fish Hatchery . All work must comply with existing plumbing and electrical codes . Vendor shall notify Hatchery personnel if , while in the progress of work , a problem shall arise that warrants assistance from other types of trades . The Department has other trades on contract which are familiar with Hatchery facilities and can provide the best price . Vendor shall perform all work during normal working hours Monday through Friday ( 8 : 00 a . m . to 4 : 00 p . m .) unless the Vendor is contacted for an after - hour emergency call - out . Services shall begin at check - in to the Hatchery . There shall be no portal to portal charges except for emergency services . Vendor shall service the Hatchery facilities on a 24 hour , 7 days per week basis , if requested . Vendor shall meet with the Hatchery Manager or designee before starting any project . lf a project is deemed anything other than general maintenance or minor repair by both parties , a written estimate shall be provided by the Vendor and written approval / authorization by the Department is required prior to work commencing . Vendor shall provide necessary contact information ( phone numbers , cell phone numbers and pager numbers ) so the Department can make contact during normal work hours as well as outside of business hours for notification of emergency work . Scheduled maintenance notification ls 24 hours in advance at which time an appointment is made . Response time to an emergency call shall be no more than two ( 2 ) hours . Response time begins with the receipt of the call from the Hatchery . It shall be the Vendor ' s responsibility to promptly notify the Hatchery if for any reason the Vendor cannot meet the response time . If the emergency response exceeds two ( 2 ) hours , the Hatchery has the option of contacting another Vendor . The Vendor shall be allowed to charge one ( 1 ) hour for actual one - way travel time when work to be performed is of any emergency nature . Vendor shall be familiar with the equipment and systems to be serviced and shall maintain an adequate inventory of standard repair parts , accessories and supplies . The Vendor shall report the existence of any defective equipment , controls , instruments and / or accessories which require replacement or repairing . This information shall be given to the Hatchery Manager or designee and shall include the location of the defective item and the impact on the Hatchery operation . The Vendor shall be responsible for coordinating work with utility companies and other contractors and government agencies so that interference between activities shall be avoided . The Vendor shall administer and enforce any warranties already in existence or future warranties provided by equipment suppliers . The Vendor shall perform all work so that all warranties are maintained in full force and effect . If equipment repairs / replacement is covered by warranty that includes the cost of parts , equipment and labor , the Vendor is not entitled to additional reimbursement from the Department . All such warranties , existing under this contract as of the date of expiration , termination or cancellation will survive the termination , expiration or cancellation of this contract , for such length of time necessary to comply with the warranty . Vendor shall ensure work performed is in accordance with existing NEC codes and current trade practices , and in compliance with applicable state , city and county codes , including but not limited to NEPA , NFPA and OSHA . The Vendor shall take necessary precautions to protect the public from potential hazards associated with construction activities at the work site . Precautions may include , but not be limited to , placing appropriate warnings such as signs , cones , construction fencing or barricades . The Vendor shall coordinate access and parking at the work location with Department staff or the Facility Manager . The Vendor shall coordinate with Department staff or the Facility Manager an area for staging operations and storage of materials , if needed . Driveways must be kept open and clear during work hours , unless otherwise approved by Department staff or the Facility Manager . The Vendor shall make reasonable efforts to protect driveways , lawns , shrubs and other vegetation . Job site shall be kept clean of all unwanted residue , debris , material , empty cans and boxes , tools and equipment , etc . at the end of each working day . Vendor shall use PPE when operating motorized lifts and boom lifts per OSHA Guidelines as it applies to 29 CFR 1910 . 178 ( 1 ). The Vendor shall supply all items needed for each job and shall not use any State property such as tools , equipment , ladders , extension cords , etc . All equipment , materials and supplies shall be stored and handled in a manner approved by the Department , meeting appropriate fire and safety precautions .

Illinois

2026-04-29