Kitsap County On - Call Engineering Services

2026-11-03

TASK 100 – PROJECT MANAGEMENT The Consultant shall manage assigned task orders and coordinate engineering services as follows : 1 . Coordinate Consultant work with efforts performed by County staff and other consultants or contractors . 2 . Prepare a project management plan , including : a . Detailed project schedule ; b . Identification of the project team and organization structure ; c . Scope of services ; d . Communication plan ; e . Quality management plan ; f . Risk analysis plan . 3 . Administer work and prepare monthly status reports for each active work order . Monthly reports briefly describe : a . The previous month ' s activities and the planned activities for the next month ; b . Issues and / or concerns that may affect the project scope , schedule , and / or budget ; c . Compare work accomplished to what was planned ; d . Compare actual task expenditures to approved task budgets and shall include documentation supporting amounts invoiced . 4 . Ensure the availability of staff for adherence to the project schedule and quick response to issues . 5 . Regular monitoring of in - house and sub - consultant work for adherence to scope , schedule , budget , and quality . 6 . Maintenance of project files which include , but are not limited to , condition assessment data , photos , assumptions , meeting notes , working drawings , phone logs , emails , and memos . 7 . Conducting a project kickoff meeting that shall include appropriate County staff and members of the Consultant ’ s team for the County to advise of preferred schedule of upcoming work orders ; finalize the assets to be assessed ; review Database criteria ; and identify other methodology development , site , or regulatory constraints that may be present and will affect schedule . The Consultant shall be responsible for preparing a meeting agenda and a meeting summary . 8 . In addition to the meetings identified in the tasks below , conduct regular progress meetings with County staff and appropriate members of the Consultant ' s team to discuss progress and quality of the condition assessments , and resolve project issues . Consultant shall prepare meeting agendas and summaries . 9 . Ensuring all documents utilize standard software already available to the County or easily obtainable . Unless otherwise noted , reports shall utilize Microsoft Word and Adobe PDF . Potential Deliverables : • Project Management Plan , including : o Project Schedule o Project Team and Organization Structure o Scope of Services o Communication Plan o Quality Management Plan o Risk Analysis Plan • Monthly Status Reports , including : o Budget Report o Updated Schedule o Project Issues • Project Files Management Log • Meeting Agendas and Summaries

Washington

2026-05-14