L077 -- Minneapolis VA Health Care System Chaplain Organist Sources Sought

2026-11-03

The Minneapolis VA Healthcare System requires chapel organist services in accordance with the draft Statement of Work ( SOW ) below . This is a sources sought / proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes . No awards of a contract will be made from this announcement . If you are a vendor that can complete the work described in the SOW with competitive pricing , please send your contact and organization information with a descriptive proof of capability to : Jeffrey . Brown8 @ va . gov on or before March 4th , 2026 at 17 : 00 CT . Only emailed responses will be considered . Additionally , please provide answers as appropriate to the following questions in the table below with your response to this sources sought . Failure to respond to the following questions may affect the acquisition strategy . 1 . Identify your organization ' s socio - economic category . 2 . State whether any of the requested services may be ordered against a government contract awarded to your organization ( e . g Federal Supply Schedule ( FSS ), General Services Administration ( GSA ), etc .). 3 . State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks . Â * If applicable , VAAR 852 . 219 - 75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction , will apply to the potential solicitation if set - aside for Veteran Owned Small - Businesses or Service Disabled Veteran Owned Small - Businesses .* * If applicable , FAR 52 . 219 - 14 Limitations on Subcontracting , will apply to the potential solicitation if set - aside for Small - Businesses .* STATEMENT OF WORK ( Draft ) CHAPLAIN SERVICE MUSICIAN Description of Work : Contractor shall provide musical accompaniment to the Chapel Services at the Minneapolis VA Health Care System ( VA HCS ), Chapel , 1 Veterans Drive , Minneapolis , MN 55417 . Current offerings include Sunday Catholic Mass and a Protestant Service and may include other occasions in support of the music ministry of the Chapel . Current times for Sunday Worship Services are 8 : 30 am for Catholic Mass and 10 : 00 am for Protestant Services though those times could change based on the needs of Chaplain service . Contractor expected to provide musician as requested at the Minneapolis VA Chapel for the two scheduled services on Sunday s . Times for support on other occasions will be determined as needed . These will be pre - scheduled 3 days ahead of time and could include weekdays , weekends , and / or holidays . Anticipated need is for up to 36 other services over the course of the year . Qualification Requirements : Musicians shall be proficient in the following areas : Proficiency in at least one accompanying instrument , i . e . piano or organ . Knowledge of keyboard technique . Must be able to play an array of religious music for Catholic Mass and Protestant Services . Must be flexible and adaptable to various Chaplains of different denominations along with their expectations and take directions when playing . Understanding of acoustics , especially in the worship space . Proficiency in sight reading music and singing a variety of arrangements . Improvising as needed . Administration Requirements : Chaplains to provide hymns for Worship Services at least 3 days prior to Sunday Worship through the use of email . Contract priests may provide Catholic Music in advance for Catholic Mass through the use of email . Location of Work : Minneapolis VA Chapel 1 Veterans Drive Minneapolis , MN 55417 612 - 467 - 2027 Deliverable Schedule : Pianist / organist provide music accompaniment for Sunday Worship Services and other occasions as needed for Veterans and families . Security Requirements : The following security language is applicable to Contractor staff who will enter MVAHCS facilities . Contractor staff will utilize a temporary vendor s security badge until a permanent security PIV badge can be issued . Temporary badge use will not exceed 30 calendar days . The Contractor shall comply with MVAHCS security , access , and badging requirements . Employees must provide fingerprints and be able to pass a background check so they can obtain a security access badge . All Contractor staff will need a valid individual personal or professional email account that can be easily checked . Notifications regarding fingerprint scheduling / appointments , background investigation tasks , and Training Management System ( TMS ) required classes will be sent to their email address throughout the badging process . Appropriate vendor staff ( as determined by the VA ) performing the duties of the Statement of Work shall complete the computer - based training course TMS 20939 No access . Contractor staff shall be escorted while on VHA property . The Contractor will submit all required security badging documents for each employee within five ( 5 ) business days from the award date of contract . All documents must be legible . The following documents will be sent to the Contractor via email after contract is awarded . Â OF 306 Must be Typed . Submission of handwritten forms will not be acceptable . Self - Certification VA 10 - 2417 Employee Fingerprint Resource Form Adhere to the following sections of the IT Contract Security Clause below : List sections here Section 1 - General Section 2 VA Information custodial Language Section 3 Access to VA Information and VA Information Systems Section 4 - Training

Minnesota

2026-05-13