MEDICAL SERVICES PROVIDER FOR ATHLETICS

2026-11-03

The University of North Carolina at Wilmington ( UNCW ) Athletics is seeking proposals from qualified healthcare providers to serve as the official healthcare partner and primary service provider for medical services associated with its intercollegiate sports and athletic training programs . The purpose of this RFP is to promote prompt medical attention , high quality affordable care , and continuity of care to UNCW student - athletes . UNCW believes that contracting with a designated Provider as the sports medicine services Provider to UNCW Athletics , as outlined in this RFP , will help advance those goals . UNCW is committed to our studentathletes ’ safety and health and believes it can accomplish this commitment by providing a dedicated health care team of proper certification and medical authority to ensure injury prevention , immediate attention at the time of injury , and injury recovery . SPECIFICATIONS AND SCOPE OF WORK 1 . The Head Team Physician will supervise the medically - related services of all volunteer UNCW team physicians and consulting Providers , including those in the following areas : dentistry , optometry , orthopedics , physical therapy , and podiatry . 2 . The Head Team Physician shall serve as the final medical authority in determining a UNCW studentathlete ’ s capacity to participate ( e . g ., medical disqualification and clearance to play ). The Head Team Physician will serve as the final medical authority over , and have oversight of , all Athletic Trainer Certified ( ATC ) professionals and team physicians . If there is a difference of opinion among medical professionals the Head Team Physician will confer with the other professionals to seek to understand their perspectives but will retain final medical authority as to a UNCW student - athlete ' s capacity to participate . 3 . The parties understand and agree that regular and effective communication and collaboration are essential to continuity of care of UNCW student - athletes . To that end , the Head Team Physician will timely and appropriately consult and professionally coordinate with UNCW Athletics staff as designated by UNCW , including the Associate Athletic Director for Sports Medicine , the Director of Sports Performance , the Director for Student Athlete Well - Being , the Deputy Athletic Director / COO / SWA , and the Athletic Director . A . Relationship / Medical Program Base Structure 1 . As part of this relationship , it is expected that a tiered leadership structure exists for continued direction for the affected student athletes . The proposed structure may vary with each program offering but should include no less than two leaders ( such as a Head Team Physician and an Assistant Head Team Physician ) authorized to make medical decisions in the case of an injury , with one of the physicians designated as the “ Head Team Physician ”. 2 . The Head Team Physician shall conduct regularly scheduled walk - in “ bump ” clinics a minimum of two times per month . PROVIDER will ensure that a member of the PROVIDER registration team is present at each “ bump ” clinic to ensure proper billing and documentation . 3 . Physician should be available via text / call daily for any assistance of athletic injury as needed . 4 . Physician should be available to perform physicals of prospective student - athletes as requested . 5 . At least one of the physicians in the proposed staffing solution should be female . 6 . PROVIDER will be compensated for medical services provided to UNCW student - athletes by the physician team through each UNCW student - athlete ’ s insurance and will be responsible for all claims and billing . PROVIDER may detail personnel to UNCW Athletics facilities to handle billing as services are provided . Co - Pays associated with covered services will be paid by UNCW Athletics . B . Accessibility - Other Providers / Specialists 1 . When requested by UNCW Athletics , PROVIDER will coordinate with UNCW Athletics to ensure appropriate physician coverage for UNCW intercollegiate sporting events on a schedule as mutually agreed upon . 2 . The parties understand and agree that it is important for all student - athletes to feel at ease with their health care Providers . To that end , PROVIDER will ensure that a minimum of one female health care Provider ( such as a primary care physician or nurse practitioner ) is available to provide direct coverage to women ’ s sports teams . 3 . PROVIDER will provide priority scheduling ( e . g ., within one week ) for medical specialists when needed . C . Credentialed Physical Therapist 1 . PROVIDER will provide a licensed physical therapist to work on the UNCW campus . This physical therapist will act as a reasonable and prudent professional in providing injured UNCW student - athletes with treatment and rehabilitation services ( the “ PT Services ”) in accordance with North Carolina law and the guidelines and standards of the North Carolina Board of Physical Therapy Examiners Therapy , Physical Therapy , and Athletic Trainers Board . 2 . PROVIDER will provide UNCW a quarterly claims report for PT Services provided . 3 . UNCW will provide treatment space in a location to be determined , and the use of equipment and supplies needed for the PT Services . 4 . UNCW and PROVIDER will establish a mutually agreed schedule for the PT Services . Hours will be based on the total number of injured UNCW student - athletes ; will generally be scheduled between 8 a . m . and 5 p . m . Mondays through Fridays ; and will reserve ten percent ( 10 %) of hours for movement screening , injury prevention consultation , education , and / or partnership development with the Doctor of Physical Therapy program at UNCW . 5 . PROVIDER will provide the PT Services upon the referral of a physician for treatment and rehabilitation of second - or third - degree injuries . 6 . PROVIDER will provide Progress Reports on the rehabilitation status of student - athletes to the referring physician and the UNCW athletic trainer ( s ) overseeing the sport . A Report for each student - athletewill be provided after each visit , andmore often ifrequested by the physician or athletic trainer . 7 . PROVIDER will be compensated for the PT Services through each UNCW student - athlete ’ s insurance and will be responsible for all claims and billing .

North Carolina

2026-05-08