Medical Waste Disposal for Wagner IHS Healthcare Center

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Sources Sought : Medical Waste DisposalSources Sought Notice Number : IHS - WAG - 26 - 1519288This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation , an obligation or commitment by the Indian Health Service . This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise ( ISBEE ), Indian Economic Enterprises ( IEE ), or Other Small Businesses . Your responses to the information requested will assist the Government in determining the appropriate acquisition method , including whether an ISBEE set - aside is possible . The anticipated applicable NAICS code for this acquisition is 562111 Solid Waste Collection . The Government requests interested parties submit a written response to this notice , which includes : a . Company Nameb . Company Socioeconomic Statusc . Company System for Award Management ( SAM ) Unique Entity Identifier ( UEI ) numberd . Company point of contact , mailing address , and telephone number ( s ), and website addresse . Name , telephone number , and e - mail address of a company point of contact who has the authority and knowledge to clarify responses from government representatives . f . Cage Code : g . Tax IDh . Date submittedi . Applicable company GSA Schedule number or other available procurement vehiclej . Company ’ s System for Award Management ( SAM ) registration status . All respondents must register on SAM located at http :// www . sam . gov /. BackgroundThe Mission of the Wagner Health Care Center is to provide the best possible healthcare services to the patients on the Yankton Sioux Reservation in South Dakota . To meet this mission , the WHCC is requesting a Base Plus Four ( 4 ) Option Year , firm - fixed price , non - personal service contract to provide medical waste disposal services . ObjectiveThe Wagner Health Care Center requires following all federal , state and local requirements pertaining to the safe handling , transport and disposal of regulated and non - regulated medical waste . Specifically , compliance with all applicable Resources Conservation and Recovery Act ( RCRA ), Occupational Safety and Health Act ( OSHA ), LDEQ and Department of Transportation ( DOT ) restrictions and guidelines must be obeyed . 2 . 1 Scopecontractor shall provide all labor , personnel , equipment , tools , materials , supervision and other items and services necessary to provide complete handling , transport and disposal of infectious medical waste from the Wagner IHS Healthcare Facility located in Wagner , South Dakota . The vendor will provide / make available all appropriate documentation sufficient to satisfy the local , state and federal laws and regulations / requirements for disposal of both regulated and non - regulated medical waste . contractor shall notify a designated Wagner Health Care Center point of contact Contracting Officer ’ s Representative ( COR ) of any scheduled maintenance that shall result in downtime at least two ( 2 ) days prior to the maintenance period . contractor shall notify a designated Wagner Health Care Center point of contact of any issues as that result in a disruption of data exchange capabilities . This notification shall occur as soon as possible after the disruption has been identified . contractor shall provide customer support for reporting , documenting , tracking and resolving service problems , which shall be available via telephone and email to the Wagner Health Care Center technical staff during the period 8 : 00 am to 5 : 00 pm Central Standard Time on weekdays , except government holidays . contractor shall provide capability for self - monitoring usage of services that have a threshold . 3 . 0 Work Schedule / AvailabilityWHCC hours of operations are Monday through Sunday 7 : 00am to 11 : 00pm . Period of PerformanceBase year : 01 / 01 / 2026 to 12 / 31 / 2026Option Year 1 : 01 / 01 / 2027 to 12 / 31 / 2027Option Year 2 : 01 / 01 / 2028 to 12 / 31 / 2028Option Year 3 : 01 / 01 / 2029 to 12 / 31 / 2029Option Year 4 : 01 / 01 / 2030 to 12 / 31 / 20305 . 0 Place of PerformanceWagner Health Care Center111 Washington Ave . NWWagner , South Dakota 573806 . 0 Contractor ResponsibilityThe contractor will furnish all resources to provide infectious waste disposal , including disposal containers , tracking manifests , certificates of destruction , monthly billings , copies of permits and other documents as necessary . 7 . 0 Contracting Officer ’ s Representative DesignationThe designated COR for this contract is : Dwight Janis , COR Level 1Wagner Health Care Facility 111 Washington Ave . NW Wagner , SD 57380The COR is responsible for : Monitoring the Contractor ’ s technical progress ; Interpreting the statement of work ; Technical evaluation as required ; Technical inspections and acceptance required by this contract ; andAssisting the Contractor in the resolution of technical problems encountered during performance of this contract . Subject matter expert for this contract is : Chad Zephier , Facilities ManagerWagner IHS Health Center111 Washington AVE NW Wagner , South Dakota 573808 . 0 Contractor ComplianceThe Contractor shall adhere to all official coding and billing rules as published by the American Hospital Association ( AHA ), Centers for Medicaid and Medicare Services ( CMS ) regulations and guidelines to ensure the highest levels of integrity compliance and ethics . The Contractor shall maintain records of confidentiality in accordance with the Health Insurance Portability and Accountability Act ( HIPAA ), Privacy Act of 1974 , Alcohol and Drug Abuse Patient Records , Freedom of Information Act ( FOIA ), and other pertinent Federal regulations . 9 . 0 AdministrativeCompensation – Billing will be at a fixed rate for all services . Meetings / Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer ’ s Representative ( COR ) to address areas of concern and exchange information to ensure all contract requirements are being met . The COR shall be responsible for scheduling and coordination of all meetings and conference calls . Equipment Failure – Any delays or downtime due to Contractor equipment failure shall be communicated to the COR or their designee as soon as possible via telephone or email . The Contractor shall not be penalized for delays due to Service Unit equipment failure or updates that are beyond the Contractor ’ s control ( e . g ., IHS server downtime ). 10 . 0 Government Furnished Property / Equipment / InformationNo Government furnished property , equipment , or information is provided . 11 . 0 Closing StatementPoint of Contact : John Archambeau , Purchasing Agent , at john . archambeau @ ihs . govSubmission Instructions : Interested parties shall submit capability via email to John Archambeau , Purchasing Agent , at john . archambeau @ ihs . gov . Must include Sources Sought Number IHS1519288 in the Subject line . The due date for receipt of statements is December 5th , 2026 , 12 : 00 p . m . Central Time . All responses must be received by the specified due date and time in order to be considered . This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS . IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted . As a result of this notice , IHS may issue a Request for Quote ( RFQ ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME . However , should such a requirement materialize , no basis for claims against IHS shall arise as a result of a response to this notice or IHS ’ s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement . Disclaimer and Important Notes . This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response . The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization ’ s qualifications to perform the work . Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . After a review of the responses received , a pre - solicitation synopsis and solicitation may be published in SAM . gov . However , responses to this notice will not be considered adequate responses to a solicitation . Confidentiality . No proprietary , classified , confidential , or sensitive information should be included in your response .