Mobile Rack Maintenance and inspections

2026-11-03

This is a sources sought notice to find capable vendors that can provide maintenance and inspections for the United States Military Academy ' s Mobile Rack System . This is not a solication for quotes . 1 . GENERAL REQUIREMENTS - The contractor shall provide all labor , travel , materials , parts , equipment , and supervision necessary to perform Quarterly Preventive Maintenance and Inspection service and required unscheduled maintenance on the Mobile Racking System located in Building 917 , U . S . Military Academy , West Point , N . Y . in accordance with the terms of the contract . 1 . 1 . The contractor shall perform repairs so that the movable racking systems are fully operational and incorporates safety bumper / strike rebound hardware , ground level operator control panels , fully secured junction boxes , flexible conduits and electrical cables to operate all movable units at proper load bearing capacities and speeds , to include mobile travel and safety stops . The contractor shall ensure that the movable racking systems are in full compliance with OSHA . 2 . INSPECTION CHECK LIST – Contractor shall provide for information purposes a Mobile Racking System Inspection Checklist for each system . 3 . WORK HOURS - Standard operating hours of the Cadet Supply Warehouse is 0730 - 1630 , Monday - Friday , excluding Federal holidays . All repairs must be completed during these timeframes and shall not require the government to alter normal operating hours unless specifically requested and / or authorized by the COR in official written correspondence . 4 . WARRANTY – Standard Industry warranty or better on all parts and labor shall be included . 5 . PREVENTIVE MAINTENANCE INSPECTION - REPAIRS - The contractor shall perform quarterly preventive inspections , repairs and maintenance . 5 . 1 . At no additional cost to the Government , the contractor will provide and install all parts typical with Mobile Racking System Preventive Maintenance regimen . 5 . 2 . If necessary , within 5 business days of completion of each quarterly service , the contractor will provide a written report via official email to the Contract Officer ’ s Representative ( COR ) on the systems , to include replacement recommendations of parts that fall out of industry standard Preventive Maintenance that could lead to potential or actual failures . Complete part information is required , including sources , so the government may adjudicate the need for further maintenance . 6 . PARTS OBSOLESENCE - The contractor shall notify the COR in the event any part is in jeopardy of becoming obsolete . The contractor shall attempt every reasonable effort and method to source comparable This notification shall be immediate upon the contractor learning of the potential part unavailability . 7 . EMERGENCY REPAIRS & REPAIRS IN ADDITION TO QUARTERLY PREVENTATIVEMAINTENANCE - Unscheduled Repair work to the Mobile Racking systems , if deemed necessary by the government in addition to quarterly preventative maintenance , may only be accomplished under this purchase order when the work does not exceed the amount for the applicable Emergency Repair CLIN ( S ). Repair work to the Mobile Racking system , if deemed necessary by the government in addition to quarterly preventative maintenance and emergency repair , may only be accomplished under this purchase order after issuance of a signed and funded modification by the Contracting Officer . 8 . RESPONSE TIME – IAW PERFORMANCE REQUIREMENTS SUMMARY TABLE9 . APPLICABLE9 . 1 . Occupational Safety and Health Administration ( OSHA ) 26 CFR 1910NYS DOT Manual of Uniform Traffic Control DevicesPERFORMANCE REQUIREMENTS SUMMARY PRS . The rights of the Government and remedies described in this PRS are in addition to other rights andremedies set forth in the contract . 9 . 2 . The Performance Requirements Summary table lists the RequiredServices ( RS ), the standard of performance by which the Government will measure contractorperformance , the allowable degree of deviation from perfect performance , the primary surveillancemethods the Government will use to evaluate the Contractor ’ s performance in meeting the contractrequirements , and the method which will be used to determine the amount of deduction from themaximum payment . 9 . 3 . Surveillance Methods . The primary method of surveillance the Government will use to evaluate thecontractor ’ s performance is provided in the PRS table . The Government is not restricted to using only themethod shown . The Government may supplement and / or modify the primary surveillance method andfrequency of inspections as it deems necessary via the bilateral modification process . 9 . 4 . Valid Customer Complaints . Customer Complaints constitute a surveillance method based on customer awareness and satisfaction and is mainly used to supplement other surveillance methods . Customers familiar with contract requirements notify the Government when there is a case of poor performance or nonperformance . Upon notification , the Government investigates the report and , if valid , documents the performance problem , notifies the contractor and the Contracting Officer . 9 . 5 . Contractor Self - Reporting . The contractor provides a weekly , or as often as necessary , update to the designated government representative on progress made towards meeting the documented maintenance issues .

New York

2026-04-28