NORLAKE WALK - IN FREEZERS AND COOLER CONTROL PANEL REPLACEMENT

2026-11-03

RFQ has been ammended to reflect the updated POC for the site visit , from Chris Bolye to Tiffany Fields . All other information remains the same . _________________________________________________________________________________Description - This is a combined synopsis / solicitation for commercial items prepared in accordance with the format in FAR Part 12 . This announcement constitutes the only solicitation . Quotations are being requested and a separate written solicitation will not be issued . Solicitation number 1232SA26Q0383 is issued as a Request for Quotation ( RFQ ) for the replacement of outdated and malfunctioning Norlake control panels and temperature charting systems . This acquisition is set - aside for small business concerns . The applicable North American Industry Classification Standard Code is 238220 – Plumbing , Heating , and Air - Conditioning Contractors The small business size standard is $ 19M This acquisition is a Total Small Business Set - Aside . All responsible sources may submit a quotation which will be considered by the agency . Scope of WorkThe Contractor shall provide all professional services , labor , and equipment for a turnkey replacement of three ( 3 ) existing control panels : Building # 4482 : Two ( 2 ) walk - in freezers ( Operating Temp : - 18 ° C ). Freezer # 1 : Model # M21307 | Serial # 15061515Freezer # 2 : Model # M19004 | Serial # 09100782Building # 4484 : One ( 1 ) walk - in cooler ( Operating Temp : + 4 ° C / 25 % Humidity ). Cooler : Model # M20513 | Serial # 1121048Technical RequirementsEquipment Standard : Provide and install new Norlake control panels ( or equal ). Any " or equal " equipment must be compatible with existing mounting footprints or include necessary custom trim / mounting hardware to ensure a clean , airtight , and sealed installation . Proposed equipment must meet or exceed the following specifications : Scientific Precision : Accuracy of ± 0 . 5 ° Cfor temperature and ± 1 % for humidity . Monitoring & Alarming : Dual - Probe Control : Must monitor both Air Temperature and Product / Simulated Mass Temperature . High / Low Alarms : Required for Air , Product , and Humidity readings . Charting & Data : Integrated temperature charting for all units ; Building # 4484 ( Cooler ) must also include integrated humidity charting . Charting systems must supportPaperdata logging for historical compliance records . Operating Ranges : Freezers : Must sustain - 18 ° C or lower . Cooler : Must sustain + 4 ° C and maintain humidity below 25 %. Installation & Continuity : Provide and install all necessary wiring and sensors . Contractor must provide and verifytemporary thermostat solutionsto ensure units remain in full operation during the changeover . Award TypeThe Government intends to make one award from this solicitation . Therefore , to be considered responsive , contractors must submit pricing for all items . Evaluation and Basis for AwardThe provision at FAR 52 . 212 - 2 , Evaluation — Commercial Products and Commercial Servicesis not applicable to this solicitation . In lieu of this provision , quotes will be evaluated in accordance with FAR 12 . 203 based on the criteria listed below . Award will be made to the offeror representing the best value to the Government . The Government will conduct a comparative evaluation of quotes to select the Contractor that is best suited to fulfill the requirement . The evaluation factors are : Price and Technical Capability . The Government reserves the right to select a quote that represents a superior technical solution , even if it is not the lowest priced . Submission Requirements : To be considered , provide a quote on company letterhead including : Vendor Details : SAM . gov UEI Number . Technical Documentation : Descriptive material and a " meets / does not meet " statement for the minimum specifications . Pricing : Unit price and total price ( including all shipping / delivery costs ). Timeline : Estimated lead time / delivery date . Validity : Quote must be valid for at least 60 days . Offerors shall identify where the offered item meets or does not meet each of the Government ' s functional and performance minimum specifications listed herein . Please ensure all email correspondence includes the solicitation number in the subject line . Emails without the RFQ number in the subject line may not be seen , read , and / or reviewed and therefore disqualified from consideration . QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard . hawthorne @ usda . gov , NO LATER THAN 1 : 00 p . m . ET , April 6th , 2026 . Questions will only be accepted via email and WILL NOT be answered if received after this date / time . QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard . hawthorne @ usda . gov , NO LATER THAN 5 : 00 p . m . ET , April 8th , 2026 . Place of Performance : USDA - ARSUniversity of Georgia Griffin Campus1109 Experiment StreetGriffin , GA 30223Site Visit : Purpose : To confirm location , dimensions , and existing conditions . No consideration will be given to claims based on a lack of knowledge of existing conditions . Date / Time : 9 : 00 AM , Thursday , 4 / 2 / 26 . Meeting Location : Parking lot at the Seed Processing building ( 260 Stuckey Drive , Griffin , GA 30223 ). The building is located on the University of Georgia Griffin Campus , the main address for the campus is 1109 Experiment Street Griffin Georgia 30223 . POC : Tiffany Fields , 770 - 347 - 7649 , Tiffany . Fields @ usda . govInquiries : The POC is for site visit coordination and physical access only . The POC does not have authority to answer questions regarding the RFQ , technical specifications , or contract terms . All formal inquiries and Requests for Information ( RFIs ) must be submitted in writing to the Contracting Officer .

Georgia

2026-04-29