On - site Secure Document Shredding Services for Gallup Service Unit

2026-11-03

Title : On - site Secure Document Shredding Services for Gallup Service UnitNotice Type : Sources Sought SynopsisResponse Date : 03 / 22 / 2026 , 4 : 00 PM Easten TimeNAICS Code : 561990 - All Other Support ServicesClassification Code : R614 - Support - Administrative : Paper ShreddingContracting Office : U . S . Department of Health and Human Services ( HHS ), ASFR / OMASPoint of Contact : Ratonya Harris , Ratonya . harris @ hhs . gov1 . 0 DESCRIPTIONhis is a Sources Sought notice issued for market research purposes only . This is not a solicitation for proposals and does not commit the Government to award a contract now or in the future . The purpose of this notice is to obtain information on the availability and capability of qualified businesses to provide on - site , secure document shredding services for the Indian Health Service ( IHS ) at the Gallup Service Unit ( GSU ). The requirement includes providing all personnel , equipment , and materials for the on - site collection and destruction of sensitive documents at three locations in and near Gallup , NM . A full Statement of Work ( SOW ) is available upon request . The anticipated period of performance is a base year and four one - year option periods , starting on or about April 1 , 2026 . 2 . 0 REQUESTED INFORMATIONInterested parties are requested to submit a capability statement ( not to exceed 7 pages ) that addresses the following : Company Information : Company name , address , Unique Entity Identifier ( UEI ), CAGE code , and point of contact . Business Status : Your company ’ s business size ( e . g ., Small Business ) and any socioeconomic categories ( e . g ., WOSB , SDVOSB , HUBZone ). Capability Narrative : A detailed description of your company ’ s ability to meet the key requirements . At a minimum , your narrative must address the following specific points : Service Methodology : Describe your experience providing on - site , cross - cut shredding services at multiple locations for a single client . Compliance with Health Information Regulations : Describe your company ' s experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act ( HIPAA ) and the Privacy Act of 1974 . Security & Chain of Custody : Detail your process for ensuring the security of materials , including the use of contractor - provided locked containers ( specify sizes your company provides , e . g ., 65 / 95 gallon ), and your procedures for maintaining chain of custody from collection to destruction . Personnel Security : What are your company ’ s standard procedures for employee background checks and identification ? Confirm that your employees who will be on - site wear company uniforms and possess proper identification . Proof of Destruction : Describe your process for providing a " Certificate of Destruction " to the client after each service is completed . Equipment & Verification : Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process . Past Performance : A list of at least two recent , relevant contracts ( within the last 3 years ) for services of similar scope and complexity . 3 . 0 SUBMISSION INSTRUCTIONSPlease submit your capability statement to the Point of Contact specified above via email by no later than 4 : 00 PM Eastern Time on 03 / 22 / 2026 . The subject line of the email should read : " Response to Sources Sought : On - site Secure Document Shredding Services for GSU ". 4 . 0 DISCLAIMERThis Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation . Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . The Government will not provide reimbursement for any costs incurred in responding to this notice .

New Mexico

2026-05-02