On-Site Secure Document Shredding Services For Gallup Service Unit

sources sought

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Title: On-site Secure Document Shredding Services for Gallup Service Unit Notice Type: Sources Sought Synopsis Response Date: 03/22/2026, 4:00 PM Easten Time NAICS Code: 561990 - All Other Support Services Classification Code: R614- Support- Administrative: Paper Shredding Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov 1.0 DESCRIPTION his is a Sources Sought notice issued for market research purposes only. This is not a solicitation for proposals and does not commit the Government to award a contract now or in the future. The purpose of this notice is to obtain information on the availability and capability of qualified businesses to provide on-site, secure document shredding services for the Indian Health Service (IHS) at the Gallup Service Unit (GSU). The requirement includes providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three locations in and near Gallup, NM. A full Statement of Work (SOW) is available upon request. The anticipated period of performance is a base year and four one-year option periods, starting on or about April 1, 2026. 2.0 REQUESTED INFORMATION Interested parties are requested to submit a capability statement (not to exceed 7 pages) that addresses the following: Company Information: Company name, address, Unique Entity Identifier (UEI), CAGE code, and point of contact. Business Status: Your company’s business size (e.g., Small Business) and any socioeconomic categories (e.g., WOSB, SDVOSB, HUBZone). Capability Narrative: A detailed description of your company’s ability to meet the key requirements. At a minimum, your narrative must address the following specific points: Service Methodology: Describe your experience providing on-site, cross-cut shredding services at multiple locations for a single client. Compliance with Health Information Regulations: Describe your company's experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. Security & Chain of Custody: Detail your process for ensuring the security of materials, including the use of contractor-provided locked containers (specify sizes your company provides, e.g., 65/95 gallon), and your procedures for maintaining chain of custody from collection to destruction. Personnel Security: What are your company’s standard procedures for employee background checks and identification? Confirm that your employees who will be on-site wear company uniforms and possess proper identification. Proof of Destruction: Describe your process for providing a "Certificate of Destruction" to the client after each service is completed. Equipment & Verification: Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process. Past Performance: A list of at least two recent, relevant contracts (within the last 3 years) for services of similar scope and complexity. 3.0 SUBMISSION INSTRUCTIONS Please submit your capability statement to the Point of Contact specified above via email by no later than 4:00 PM Eastern Time on 03/22/2026. The subject line of the email should read: "Response to Sources Sought: On-site Secure Document Shredding Services for GSU". 4.0 DISCLAIMER This Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide reimbursement for any costs incurred in responding to this notice.

United States of America (USA)

New Mexico

SAM.gov

Tender

Waste Processing and Treatment, Forest Products and Packaging, Government, Commercial, Residential