Online Archive Digital Asset Management System

2026-11-03

The Mid - Continent Public Library (“ Library ”) invites qualified applicants to submit a proposal for a digital asset management system for online archives . Scope of Services The Library seeks to award a contract to a qualified firm to provide a digital asset management system for online digital archives . This digital asset management system should include an online public interface for these archives and digital assets . Required features : • Online management and storage of a wide range of digital assets , including images , audio , video , documents , and text . • Robust metadata functions and management options , informing an easy - to - use public interface . • Option to use DublinCore and other standard library and archival metadata taxonomies such as DACS , PREMIS , and METS . • Ability to assemble digital assets into collections , assign individual assets to multiple collections , and maintain nested collections . • Easy management of which collections and digital assets are visible to the public . • Bulk management of digital collections . • Bulk management of metadata taxonomies through controlled vocabularies . • Compliance with most current accessibility standards , for both public and staff user interfaces . • Bulk upload of digital assets and assignment of metadata to uploaded assets . • Ability to conduct date - range and location - range searches from public and staff interfaces , with appropriate and robust display options . • Ability to adjust display settings and arrangement by content type , collection , or asset , particularly to place key title , description , image , date and collection information forward in individual asset displays and search results . • Theme management , including color , layout , site navigation , logo and footer control for the full public system . • Display management options for individual collections , including content order , page layout , and embedding of digital asset thumbnails or links to other collections or subcollections . • Ability to create , publish , unpublish , and manage blog posts and / or webpages separate from collections or integrated into public collection webpages . • Public interface that functions equally well on mobile and desktop environments . • One - up and two - up page display options for PDF documents , with transcription panel . • Future security updates as a part of base service offering or cost structure for security updates . Optional desired features : • Option to incorporate carousel or slider display features with select assets and / or collections . • Export options for digital asset and collection data via RESTful API , JSON , CSV or other similar options , ideally in a manner that can accept queries from other online platforms . • Special online exhibit creation options to present highly customizable and / or interactive digital exhibits . • Ability to limit access to designated collections based on IP address . • Text OCR and transcription functions for images and PDF documents . • Handwriting OCR and transcription for images and PDF documents . • Automatic thumbnail file generation . • Options for timeline - based displays of digital assets . • Options for map - based displays of digital assets .

Missouri

2026-04-29