Open End Contract Laboratory Services .

2026-11-03

Vendor shall ensure that all information provided in the laboratory reports complies with ( CAP ) standards . 4 . 1 . 8 Vendor shall maintain compliance with ( CLIA ) regulations regarding Quality Control and Quality Assurance , including documentation of the vendor ’ s proficiency testing program . The vendor shall provide all such documentation to DHF , or its individual facilities , upon request . 4 . 1 . 9 Vendor shall maintain stored lab results for Quality Assurance monitoring and assessment of laboratory services for the current time periods mandated by regulatory bodies ( CAP and CLIA ). 4 . 1 . 10 Vendor shall maintain all specimen and report data in electronic format , including the total number of tests performed on a daily , monthly , and annual basis by individual testing category . Vendor shall provide all such comprehensive or individual facility statistical reports to DHF , or each individual facility , upon request . 4 . 1 . 11 Vendor shall employ a Board - Certified Pathologist who is to be made available seven days each week , during normal working hours as set by the facility , for questions and / or interpretation of test results . 4 . 1 . 12 Vendor shall provide the facilities , on an on - going basis , with the name , address , and telephone number of their account representatives . Vendor shall also provide the facilities with a telephone referral service ( twenty - four hours a day / seven days a week ) ( 24 / 7 ) for the purpose of responding to facility inquires that require technical or professional support including ordering supplies , test information , and patient results CPT codes , LOINC codes , and Contract Pricing information . 4 . 1 . 13 Vendor shall provide a set fee for phlebotomy services to be provided at the designated facilities . When , and / or if , a phlebotomist is needed , the facility will contact the vendor for the provision of services pursuant to the fee quoted . Please note : all travel expenses , if any , must be included in the fee as an all - inclusive rate . 4 . 1 . 14 Vendor shall provide dedicated laboratory collection ( courier ) services seven ( 7 ) days per week at each facility for pick - up and transport of specimens . Services shall be performed by individuals specifically trained in laboratory specimen transport including the rules and regulations ( Department of Transportation 49 Code of Federal Regulations , Parts 171 - 178 ) related to the transport of clinical specimens . Reference https :// ecfr . io / Title - 49 /. Collection times shall take into consideration the facilities ’ needs for optimal test result turnaround times . 4 . 1 . 15 Vendor shall assume responsibility and liability for examining , interpreting and reporting results of all specimens . 4 . 1 . 16 Vendor shall provide the facilities with written instructions regarding patient preparation , proper specimen collection , specimen identification , specimen preservation , and specimen transport . Vendor will supply on - site training of facility staff as needed . 4 . 1 . 17 Vendor shall provide the facilities with all supplies and materials necessary for collection and transport of specimen for testing . This includes , but is not limited to , vacutainers , tubes , needles , preservatives , 24 - hour urine containers , cytology and histology containers with preservatives , slides , fixatives , plastic transport bags , centrifuges and a directory for all services offered . 4 . 1 . 18 Vendor shall provide microbiology culture results in accordance with the applicable standards for the specimen . Routine cultures with positive results shall have preliminary reports prepared within 24 hours , followed by a report within 48 hours , and a final report within 72 hours of collection of the specimen at the facility . 4 . 1 . 19 Vendor shall provide general routine chemistry results no later than 24 hours after collection of specimens at the facilities . 4 . 1 . 20 After collection of specimens , vendor shall provide turnaround time for Cytology results within five ( 5 ) days and Histology within four days ( 4 ) unless further study or staining is required .

West Virginia

2026-05-02