OREGON HOUSING NEEDS ANALYSIS

2026-11-03

2 . 5 . Specifications of Work Agency anticipates the following tasks and deliverables will be applicable to the work : 2 . 5 . 1 . Initial Kick - Off Meeting Hold an initial meeting with Agency , within four ( 4 ) weeks of Contract execution , to kick - off the project . The purpose of this meeting is to introduce the teams to each other , review the Statement of Services , discuss contract administration , go over project management and logistics , establish goals , and identify resources . Anticipated Deliverables : Successful Proposer shall attend and participate in the initial project kick - off meeting . 2 . 5 . 2 . Ongoing Project Management Successful Proposer shall coordinate closely with Agency to manage this project and accomplish the tasks and deliverables effectively and efficiently . Successful Proposer shall attend and participate in an annual kick - off meeting with Agency ( likely in April ) to facilitate that year ' s OHNA . Successful Proposer shall provide a project management memo prior to each annual kick - off meeting . The memo shall include a tasks and deliverables management approach that clearly demonstrates the process the successful Proposer will use to ensure the OHNA is delivered on time and shall include any pertinent details surrounding the upcoming OHNA that Agency should take into consideration . Successful Proposer shall keep Agency staff informed of their progress on the tasks and deliverables . Updates shall include information about how the work is progressing , any resource needs ( e . g . data that is needed , meetings to be scheduled , etc .), any roadblocks encountered , and to request assistance , as necessary , to facilitate the work . Anticipated Deliverables : • Successful Proposer shall coordinate each annual kick - off meeting ( to be held in April ) with Agency . The purpose of these meetings is to facilitate the upcoming OHNA . • Successful Proposer shall provide a project management memo to Agency for review and approval prior to each annual kick - off meeting . The memo shall include a tasks and deliverables management approach that clearly demonstrates the process the successful Proposer will use to ensure the OHNA is delivered on time . • Successful Proposer shall keep Agency staff informed of their progress on the tasks and deliverables on a regular basis , via written updates ( emails ). The frequency of these updates shall be detailed in the annual project management memo . Agency and successful Proposer may alter the frequency of these updates by mutual written consent . 2 . 5 . 3 . Updating the Analysis The successful Proposer shall update the OHNA annually using information received from Agency during the annual kick - off meeting , along with incorporating newly released data sets into the OHNA model for analysis . Should there be any unexpected data release delays of data required to conduct this analysis , the successful Proposer shall identify alternative databases , aggregated to the needed components as used in the pre - established methodology and obtain Agency ' s approval for their use in that year ' s OHNA . In the event that suitable alternatives for the data cannot be identified Agency may approve the successful Proposer ' s use of the prior year ' s data . Successful Proposer shall update the OHNA ' s methodology when requested to by Agency . The annual analysis shall incorporate graphs , data sets , explanations of data sets , and assess factors including but not limited to : • · • Income categories o Household size income adjustment O Apartment unit size income adjustment Project housing units needed over the next 20 years o Current need o Future need Current housing underproduction Housing units projected to be converted into vacation home or second homes during the next 20 years Anticipated Deliverables : • Annually , successful Proposer shall provide an updated draft OHNA with an executive summary , reflecting relevant graphs , data sets , and explanations of data sets used . Successful Proposer shall provide draft OHNA to Agency at least a week prior to each annual meeting to allow time for Agency ' s review . Successful Proposer shall schedule a meeting with Agency , on or before December 15th of each year , to review the draft OHNA and obtain Agency ' s input . 2 . 5 . 4 . Final Annual Report Successful Proposer shall incorporate appropriate input received from Agency on the draft OHNA and include : all findings , recommendations , and data used , along with an executive summary written in non - technical language where feasible . Successful Proposer shall deliver the annual report ensuring that it conforms with digital accessibility requirements that meet , or exceed , Web Content Accessibility Guidelines (" WCAG ") 2 . 1 ( Levels AA ), which includes Non - Visual Desktop Access (" NVDA "), keyboard navigation , magnification , and speech - to - text capability . Final annual OHNA is due on or before December 30th of each year .

Oregon

2026-04-08