Pavement Management Program and Inspection Services

2026-11-03

Consultant shall be responsible for providing pavement management program professional services including , as a minimum : A . Field Inspection – Consultant shall conduct field inspections using the windshield , walking , and / or calibrated automatic surveys methods per OCTA guidelines . For consistency , the City prefers a combination of windshield and walking survey methods . i . Conduct pavement inspections for all arterials and collectors during odd numbered years . ii . Conduct pavement inspections for residential streets and alleys in Areas 1 through 3 during odd numbered years . iii . Conduct pavement inspections on residential streets and alleys in Areas 4 through 7 during even numbered years . Refer to Appendix A for designation of the seven areas . B . MicroPAVER Database – Consultant shall be responsible for updating the entire database , entering all field inspection data into MicroPAVER and updating the work history fields with recently completed roadway construction projects . The City currently uses MicroPAVER version 7 . 1 . 2 . Consultant is required to procure and use the same software and version to complete this work . The MicroPAVER database consists of 663 branches and 1 , 998 sections . C . PCI Report – Generate Pavement Condition Index ( PCI ) reports in Excel format showing each MicroPAVER section and calculate the citywide average PCI . Report shall be separated into residential streets and arterials . D . Quality Control – Provide quality control check of PCIs from past inspections for deviations greater than ten PCI points . Consultant shall include costs for calibrating new PCI field inspection data to the previous consultant ’ s inspections , if applicable . Researching the deviations and reinspection may be required to complete quality control efforts . E . OCTA Measure M2 Report – Consultant shall prepare and submit the OCTA Measure M2 PMP report during odd numbered years . The first draft OCTA Measure M2 report shall be submitted in January . Final PMP report shall be submitted by March of each odd year . F . GIS ArcMAP – Consultant shall prepare and submit an GIS ArcMAP shapefile that contains PCI data , updating data fields and adding and removing fields based on the City ’ s requests , including formatting to be compatible with the City ’ s GIS system . G . Progress Meetings – Consultant will be required to meet with City staff during the yearly process to review and discuss progress and coordinate courses of action . It is anticipated that a maximum of four ( 4 ) design meetings will be required per year . Consultant will be required to prepare the meeting agenda and meeting minutes . Please view the RFP for the full scope of services

California

2026-03-27