PHILIPS MRI AND CHILLER MAINTENANCE

2026-11-03

This is a SOURCES SOUGHT announcement only . It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract . Responses to this Sources Sought must be in writing . The purpose of this Sources Sought Announcement is for market research , to make appropriate acquisition decisions , and to gain knowledge of potential qualified businesses capable of providing the following : Philips MRI and Chiller Maintenance and Repair for Columbia VAMC *** See Statement of Work below for details *** If this is within your capability , please respond with the information below : Company NameAddressPoint of ContactPhone , Fax , and EmailUEI numberGSA Contract ( as applicable ) Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement . Brochures of services being offered , to include specifications . Authorized service provider letter from OEMInterested firms are reminded that in accordance with FAR 4 . 203 , prospective contractors shall complete electronic annual representations and certifications to be considered for award . In addition , FAR 4 . 203 states that prospective contractors shall be registered in the System for Award Management ( www . SAM . gov ) database . All Service - Disabled Veteran Owned Small Businesses ( SDVOSB ) and Veteran Owned Small Businesses ( VOSB ) shall be verified in SBA at Small Business Search . Point of Contact for this Sources Sought is : veronica . flores @ va . govDepartment of Veterans AffairsNetwork Contracting Office - 153450 S . 4th Street TrafficwayLeavenworth , KS . 66048STATEMENT OF WORK ( SOW ) MR Elastography and Chiller Coverage Service Plan1 . OverviewThis Statement of Work ( SOW ) outlines the services required to maintain and support the Magnetic Resonance ( MR ) Elastography system and associated chiller equipment . The Contractor shall provide all preventive and corrective maintenance necessary to ensure optimal performance , reliability , and longevity of the covered equipment . Covered Equipment :- Philips Ingenia Ambition X 1 . 5T MRI , Serial Number 47835 , EE # 295184 - KKT Chiller , Model CBOXX60 , Serial Number 90604295 , EE # 2951732 . Service Specificationsa . Priority Scheduling and Spare Parts Inventory Access - Priority scheduling for all service requests .- Access to Contractor - maintained spare parts inventory . b . Priority Remote Service Response - Requires connectivity to the Remote Services network .- Provides prioritized remote diagnostic and troubleshooting support . c . Labor and Travel Coverage - All labor and travel expenses covered during standard service hours : Monday through Friday , 8 : 00 AM to 5 : 00 PM , excluding federal holidays . d . Response Times - One - hour initial response time .- Four - hour on - site response time when required . e . Spare Parts - All necessary replacement parts covered for failures under normal use , excluding consumables .- Next - business - day delivery of parts by 10 : 30 AM . f . Lifecycle Catalogue Discount - 15 % discount on lifecycle catalog items , excluding UPS systems . g . Planned Maintenance Services - Preventive maintenance performed per manufacturer specifications during standard coverage hours . h . Software Enhancements - Provision of operating system software enhancements that do not require hardware changes , excludes software upgrades . i . Technical and Clinical Support - Unlimited technical support 24 / 7 .- Clinical applications support Monday – Friday , 8 : 00 AM – 5 : 00 PM . j . Remote Service Support - Includes Remote Desktop support . k . Remote Proactive Monitoring - Requires Remote Services connection .- Provides continuous monitoring and proactive issue detection . l . Reporting - Reports including PSI eligibility , service history , and PM summaries . m . Provide service and maintenance support on the existing MR Elastography hardware / software .- Ongoing maintenance and service support for the Elastography hardware / software already licensed on the system .- Troubleshooting and issue resolution related to Elastography functionality as part of the service agreement . 3 . Chiller CoverageCoverage Hours : Monday – Friday , 8 : 00 AM – 9 : 00 PM , excluding holidays . Services :- Corrective maintenance as needed .- Preventive maintenance per manufacturer requirements . 4 . Deliverables - Preventive Maintenance Reports - Corrective Maintenance Documentation - Remote Monitoring Notifications - Remote Service Logs - Spare Parts Delivery Confirmations - Software Enhancement Records - Technical Support Summaries - Planned Maintenance Schedule - Chiller Maintenance Reports - Quarterly or On - Demand Service Reports

Missouri

2026-04-29