Photography Services FY27

2026-11-03

PHOTOGRAPHY SERVICES SPECIFICATIONS 1 . This agreement shall commence once executed by both parties and shall expire May 30 , 2027 unless not renewed or sooner terminated under the terms herein . This agreement may be renewable annually for up to two additional years with the mutual consent of both the High Schools and the Studio , subject to annual Board of Education approval . 2 . The Studio shall have the exclusive right to take individual photographs of the 2027 , and potentially 2028 and 2029 graduating classes of Addison Trail High School and Willowbrook High School . 3 . General Photography Services – A high level of student participation is desired . Consideration will be given to the provision of packages in the proposals noted below that promote that participation goal . a . The Studio shall take group , activity , organization , scenic and other pictures needed for the Addison Trail High School and Willowbrook High School yearbook and furnish a glossy print of each picture without charge to the High Schools . b . The Studio shall furnish personal photographs to the graduating seniors of 2027 , 2028 and 2029 in a variety of styles , mounts and prices shown on sample photographs to be submitted as your “ Proposal C ” on the Schedule of Proposals . The Studio shall set up the appointments with the seniors and mail the packages to their homes . c . The Studio shall photograph each underclassman of the High School and , as a minimum , shall provide three ( 3 ) black and white glossy prints of each photo in alphabetical order by year in school , and the Studio shall furnish packages of twelve ( 12 ) wallet size color pictures for each underclassman . Details of underclassman package shall be submitted by the Studio as your “ Proposal D ” on the Schedule of Proposals . d . The Studio shall take the photographs of couples at the High School senior prom and at other school dances at the discretion of the High School . The Studio shall provide two identical stations for pictures and provide two photographers . The picture package will consist of two ( 2 ) 5 x 7 prints and four ( 4 ) wallet size photographs in color . The charge for this picture package including tax will be the amount proposed in “ Proposal B ” of the Schedule of Proposals . e . The Studio shall photograph all High School staff members to be utilized in the High School yearbook and submit two copies to the High School . The Studio shall furnish a printed complimentary package for faculty photographed on the first sitting date ; description of the package to be provided to the faculty shall be submitted with this proposal . The Studio shall furnish a variety of styles and packages for staff members with details to be submitted as your “ Proposal E ” on the Schedule of Proposals . 4 . The Studio shall screen all photographs taken at the High School by the Studio and submit flash drives to the Yearbook Advisor . If the Studio or Yearbook Advisor reject any of the photographs mentioned herein above , for lack of clearness or crispness , then the Studio shall re - shoot those photographs rejected and submit the re - shot photographs if acceptable to the Yearbook Advisor . 5 . The Studio shall initiate periodically , as needed , personal , email or telephone contact with the Yearbook Advisor for the purpose of scheduling particular events , which the Studio shall photograph . The Yearbook Advisor shall submit a written schedule of events ( Schedule ) for which the Studio shall provide a photographer . Such Schedule is subject to change by the Yearbook Advisor upon submitting a twentyfour ( 24 ) hour telephone or email notice to the Studio . 6 . The Studio shall provide a photographer at all school events , which the Yearbook Advisor and staff determine shall be covered for the purposes of including such photographs in the High School yearbook . With respect to athletic events , the focus on the photos should be our athletes in quality photos . 7 . At the direction of the Yearbook Advisor the Studio photographers will take appropriate candid shots and such additional shots as the Yearbook Advisor requests . The photographer will provide the High School with 5 x 7 prints of photographs taken from a variety of angles with appropriate lenses utilized by the photographer . 8 . The High School shall designate a specific school advisor (“ Yearbook Advisor ”) who shall act as the High School representative who shall give specific direction to the Studio photographers concerning the photography needs of the High School . Any communication between the Studio and the High School shall be made through the Yearbook Advisor . 9 . The Yearbook Advisor shall submit a written schedule of specific events (“ Color Schedule ”) in which the Studio shall provide the High School with appropriate 5 x 7 prints of color photographs taken at the High School for those events contained in the Color Schedule . Such Color Schedule is subject to change by the Yearbook Advisor upon submitting a forty - eight ( 48 ) hour telephone or email notice to the Studio . 10 . The Studio shall provide color photograph enlargements as requested by the Yearbook Advisor to complete certain color pages for the High School yearbook . It is understood by the Studio that color photograph deadlines occur early in the school year , and that time is of the essence in order that the color photograph deadlines be met by the Studio . 11 . Studio photographers shall conduct themselves as not to cause any distractions or attract attention to themselves during a photography assignment particularly during classroom periods in which lectures are taking place and for the purpose of capturing candid pictures during those photo sessions . If the Yearbook Advisor requests that the Studio take candid photographs of classroom activities , then the Yearbook Advisor shall notify the respective teacher of that classroom of such photography assignment .

Illinois

2026-04-29